Admissions Support Coordinator

Concorde Career Colleges; Overland Park, Cary (KS, NC); Remote; USD 35,000 - 55,000; Full time

Job summary

Join a forward-thinking organization as an Admissions Support Coordinator, where you'll play a crucial role in supporting the Admissions team. This position offers a unique opportunity to manage processes, maintain data integrity, and assist with reporting and testing functions. Enjoy a range of benefits, including a tuition waiver for you and your family, flexible time off, and competitive insurance coverage. If you're adept at CRM systems and thrive in a dynamic environment, this role is perfect for you. Make a difference while enjoying a supportive work culture that prioritizes your well-being.

Benefits

Tuition Waiver

Flexible Time Off

Accrued Vacation

Retirement Matching

Paid Parental Leave

Competitive Insurance

Pet Insurance

Health Plan Enrollment

Qualifications

• Strong skills in CRM systems and report generation.
• Experience with document management and archiving.
• Ability to adapt to changing work priorities.

Responsibilities

• Maintain admissions calendars and send daily reports.
• Audit admissions data and report findings weekly.
• Support remote testing needs and logistics.

Skills

CRM Systems

Report Generation

Document Management

Multi-tasking

MS Office Suite

Education

High School Diploma or GED

Bachelor’s Degree in Business

Tools

Campus Nexus

Broadleaf

Job description

Overview

Admissions Support Coordinator

The Admissions Support Coordinator provides administrative support to the Admissions team by managing processes, maintaining data integrity, and assisting with reporting and testing functions. This role ensures accuracy within the student database through audits and supports remote testing needs.

In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love -

• Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family for all eligible Concorde and UTI programs of study.
• Flexible Time Off for Exempt Employees (FTO): Take time off as needed with no limit, no accrual, and full pay—just get approval in advance.
• Accrued Vacation for Full-Time and Part-Time Non-Exempt Employees:Full-Time employees accrue 2 weeks of paid vacation per year and Part-Time employees accrue based on the number of hours worked each week. This is in addition to paid holidays and paid sick leave.
• Retirement Matching: 50% match on the first 6% of your contributions after 90 days.
• Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby.
• Competitive Insurance: Health, vision, and dental coverage for you and your dependents.
• Pet Insurance: Competitive coverage for your furry family members through ASPCA.
• Health Plan Enrollment: 30 days to choose your health plan with coverage starting after one full month of employment.

Explore more benefits here:UTI Benefits

Responsibilities

Principal Accountabilities & Deliverables

• Maintain admissions calendars and send daily reports
• Send remote Wonderlic links and proctor remote HESI exams
• Audit admissions data and report findings weekly
• Identify and implement CRM efficiencies for DOAs and team members
• Track Zoomifier info session scheduling and support Zoomifier updates in partnership with Marketing
• Archive monthly start data and meeting notes
• Take minutes for DOA and support team huddles
• Support POG collection and transcript processing in absence of a campus Admissions Coordinator
• Assist with documentation for waitlist programs
• Maintain up-to-date knowledge of admissions policies and procedures
• Create agendas and slides for meetings, huddles, recognition events, and conferences
• Perform monthly audits (Tourtab, observations) and generate the monthly Admissions Scorecard
• Partner with Broadleaf, CRM Administrators, and Marketing to ensure accurate reporting and system updates
• Update job descriptions, org charts, policies, and performance slides
• Support AI tool development and assist with logistics or travel planning as needed
• Track catalog updates for DOA huddles and prepare quarterly board report content
• Other duties as assigned

Qualifications

Education/Experience

• HS Diploma or GED (required)
• Bachelor’s degree in Business or a related field (preferred)
• Minimum of one (1) year of experience with Campus Nexus and Broadleaf (preferred)

Skills

• Adept in using CRM systems, generating reports, and identifying process improvements
• Proficient in collecting, reviewing, organizing, and archiving documents accurately
• Use multi-tasking skills, meet deadlines, and adapt smoothly to rapidly shifting work priorities and schedules
• Address sensitive and confidential information in a professional, mature, discreet, and secure manner
• Intermediate level proficiency with productivity software (MS Office Suite)

Standard Abilities

• Able and willing to:
  • Communicate, think, learn, and reason
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
  • Safely ambulate and/or maneuver when on-site at Company locations
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders

Work Environment

• Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
• This position is designated as Remote. Employees must meet minimum technical standards for eligibility and participation.
• No travel required