Admissions Specialist (Desoto)

Northwest Mississippi College; Southaven (MS); On-site; USD 32,000 - 46,000; Full time

Job summary

Northwest Mississippi College in Southaven is seeking an Admissions Specialist/Administrative Assistant to process applications and support the Student Success Center with daily operations. This 12-month general staff position reports to the District Director of Admissions/Registrar and Campus Dean.

The ideal candidate will manage admissions documents, assist with New Student Orientation, registration, and events each semester, promote programs with partner institutions, and maintain

Qualifications

• Associate degree in General, Business, Education, or a related area.
• One year of college administrative experience primarily in the areas of Student Records, Registration, Admissions, or other support areas.
• Ability to communicate effectively both written and orally.
• Demonstrated success working with a team.

Responsibilities

• Greet and assess the needs of center visitors while maintaining a high level of professionalism and friendliness with each encounter.
• Manage the day-to-day flow of visitors to the center by properly directing them to the appropriate staff member.
• Respect the privacy of center visitors and ensure confidentiality is maintained.
• Manage center telephone line.
• Assist and support staff members with various tasks such as copying, filing, and scheduling appointments.
• Assist with New Student Orientation, registration, graduation, and other events each semester.
• Work with the University of Mississippi to promote the 2+2 and Path4 programs.
• Process, scan, and evaluate admissions applications and other admission-required documents.
• Assist in the verification of information for National Student Clearinghouse (Enrollment and Graduation).
• Download, process, receive, scan, and articulate high school and college transcripts.
• Determine acceptable transcripts for the purpose of admissions (regionally accredited versus national accreditation).
• Communicate daily with other departments.
• Articulate AP scores.
• Articulate JST military credits.
• Manage announcements and information displayed on TV monitors throughout the campus.
• Perform other related duties as requested by the Manager of the Student Success Center, Registrar, and Dean of the DeSoto Campus.

Skills

Written and verbal communication

Customer service

Team collaboration

Organizational skills

Time management

Education

Associate degree in General, Business, Education, or related area

Tools

Microsoft Office Suite

Database management systems

Job description

The Admissions Specialist/Administrative Assistant for the Student Success Center/Admissions is responsible for processing applications and other documentation for admissions to the College and supporting the Student Success Center with day-to-day operations.This is a 12-month general staff position reporting to the District Director of Admissions/Registrar and Campus Dean.

REQUIRED QUALIFICATION:

• Associate degree in General, Business, Education, or a related area

PREFERRED QUALIFICATIONS:

• One year of college administrative experience primarily in the areas of Student Records, Registration, Admissions, or other support areas
• Experience in the ability to communicate effectively both written and orally
• Demonstrated success working with a team

DUTIES AND RESPONSIBILITIES:

Duties and responsibilities include, but are not limited to the following:

1. Greet and assess the needs of center visitors while maintaining a high level of professionalism and friendliness with each encounter.
2. Manage the day-to-day flow of visitors to the center by properly directing them to the appropriate staff member.
3. Respect the privacy of center visitors and ensure confidentiality is maintained.
4. Manage center telephone line.
5. Assist and support staff members with various tasks such as copying, filing, and scheduling appointments.
6. Assist with New Student Orientation, registration, graduation, and other events each semester.
7. Work with the University of Mississippi to promote the 2+2 and Path4 programs.
8. Process, scan, and evaluate admissions applications and other admission-required documents.
9. Assist in the verification of information for National Student Clearinghouse (Enrollment and Graduation).
10. Download, process, receive, scan, and articulate high school and college transcripts.
11. Determine acceptable transcripts for the purpose of admissions (regionally accredited versus national accreditation).
12. Communicate daily with other departments.
13. Articulate AP scores.
14. Articulate JST military credits.
15. Manage announcements and information displayed on TV monitors throughout the campus.
16. Perform other related duties as requested by the Manager of the Student Success Center, Registrar, and Dean of the DeSoto Campus.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Extensive knowledge of admissions, registration, and student records policies and procedures.
• Knowledge of relevant federal and state regulations, especially FERPA and international student regulations.
• Excellent communication skills, both written and verbal, with the ability to communicate effectively with a diverse range of constituents.
• Strong analytical, problem-solving, and critical thinking skills.
• Proficiency with Microsoft Office Suite and experience with database management systems.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Proficient with computers, Microsoft Office Suite, and be comfortable using new and changing technology.
• Must be able to represent the college in a positive and professional manner.
• Must interact with students a warm and welcoming professional demeanor.
• Possess strong interpersonal, time management, and organizational skills.
• Detailed oriented and thorough in completing work tasks.
• Professional demeanor with the ability to maintain consistent communication.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

While performing the duties of this job, the employee is regularly required to do the following:

• Ability to work in a team-based environment.
• Communicate with others in person, phone, and via email.
• Sit, use hands to handle or feel, and reach with hands and arms.
• Stand, walk, stoop, or kneel.
• Must be able to lift up to 30 pounds.
• Must have ability to walk, climb stairs, stand, bend, and squat.