Admissions Representative

Southern Careers Institute; Waco (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Southern Careers Institute in Waco is seeking an Admissions Representative to guide prospective students through the enrollment process, providing accurate information about programs, costs, and outcomes while ensuring compliance with regulations. The role involves maintaining an active CRM pipeline and performing outreach.

You will schedule campus visits, collaborate with Financial Aid, Career Services, and Student Services, and help applicants navigate enrollment toward their educational goals.

Qualifications

• Experience guiding prospective students through admissions processes.
• Ability to explain program requirements, costs and outcomes clearly.
• Strong attention to accuracy and regulatory compliance.

Responsibilities

• Conduct consultative interviews with prospective students.
• Provide accurate information about programs, admissions requirements, costs, services, and outcomes.
• Guide prospective students through the enrollment process.
• Maintain an active pipeline of inquiries and applicants using CRM systems.
• Execute timely follow-up and student engagement activities.
• Schedule and conduct campus tours and information sessions.
• Maintain admissions records and documentation.
• Collaborate with Financial Aid, Education, Career Services, and Student Services.
• Participate in outreach, recruiting, and orientation activities.
• Adhere to institutional, accreditation, state, and federal regulations.

Skills

Consultative communication

Active listening

Time management

Organization

Verbal communication

Education

High School Diploma or GED

Associate or bachelor's degree (preferred)

Tools

CRM systems

Job description

About Southern Careers Institute

SCI has been changing lives for over 60 years, now and we’re just getting started. We offer certification-based training with programs in Medical, Business, Cosmetology, Skilled-Trades and Technology with campuses spanning across central and south Texas as well as online. Our students can graduate most of our programs in under one year and with real-world experience under their belt.

Southern Careers Institute (SCI) is growing our Waco Campus and is seeking talented individuals for this amazing opportunity! The Admissions Representative serves as a trusted enrollment advisor and primary point of contact for prospective students. This position guides prospective students through the admissions process by providing accurate information, identifying educational goals, and supporting informed enrollment decisions while maintaining compliance with institutional, accreditation, state, and federal requirements.

Key Responsibilities

• Conduct consultative interviews with prospective students.
• Provide accurate information regarding programs, admissions requirements, costs, services, and educational outcomes.
• Guide prospective students through the enrollment process.
• Maintain an active pipeline of inquiries and applicants using CRM systems.
• Execute timely follow-up and student engagement activities.
• Schedule and conduct campus tours and information sessions.
• Maintain accurate admissions records and documentation.
• Collaborate with Financial Aid, Education, Career Services, and Student Services.
• Participate in outreach, recruiting, and orientation activities.
• Adhere to all institutional, accreditation, state, and federal regulations.
• Provide consumer information accurately and transparently.
• Avoid misrepresentation of programs, costs, financial aid, employment outcomes, licensure outcomes, and transferability of credits.
• Complete required compliance training and documentation.

Performance Expectations

• Manage a pipeline of prospective students
• Conduct 80–120+ daily outreach activities
• Schedule and conduct campus visits and interviews
• Maintain disciplined follow-up and lead management
• Achieve enrollment, application, and activity goals
• Demonstrate strong time management and accountability.

Required Competencies

• Strong consultative communication and active listening skills.
• Student engagement
• Ability to build trust and rapport quickly.
• Comfortable making outbound calls and conducting consultations.
• Strong organization and follow-through.
• Coachable, adaptable, and growth oriented.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional written and verbal communication skills.

Preferred Experience

Required: High School Diploma or GED.

Preferred: associate or bachelor’s Degree.

• Admissions
• Recruiting
• Staffing
• Business Development
• Sales
• Retail Leadership
• Career Services or Career Coaching

Culture & Values

SCI believes education changes lives. We seek professionals who demonstrate integrity, accountability, continuous improvement, professionalism, and a genuine desire to help students achieve meaningful career outcomes. Successful team members embrace a student-first mindset while maintaining high performance standards and ethical enrollment practices.

Why Join SCI?

• Make a measurable impact on students' lives.
• Comprehensive onboarding and professional development.
• Clear performance expectations and career growth opportunities
• Collaborative and mission-driven culture
• Opportunity to build a rewarding career while helping others build theirs.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.