Admissions & Outreach Coordinator

Dream Centers of Colorado Springs; Colorado Springs (CO); Hybrid; USD 42,000 - 60,000; Part time

Job summary

Dream Centers of Colorado Springs seeks an Admissions and Outreach Coordinator to manage applicant timelines, conduct screenings, and determine eligibility for Mary’s Home program.

The role collaborates with community partners, social workers, and program staff; communicates with applicants via phone, text, and email; maintains data in tracking systems and reports activity to the Program Director.

Qualifications

• Personal relationship with Jesus Christ.
• High interpersonal communication skills required.
• High level skills of assessment, intuition, and providing supportive challenge.
• High level of critical thinking required.
• Detail-oriented and follow through required.
• Leadership ability and experience preferred.
• Experience in social work, case management, administration and management preferred.

Responsibilities

• Manage, document and maintain each applicant’s admissions timeline, including phone screenings, first and second interviews, mental health assessment, peer interview, intake, and move -in.
• Review applicant information and interview notes to determine eligibility.
• Make final admission decisions in accordance with established Mary’s Home eligibility criteria, policies, and program expectations.
• Maintain regular communication with the Mary’s Home Team regarding applicant progress, concerns, and changes throughout the admissions process.
• Gather, organize, and maintain all documentation required for program participation, with timely collection of income and eligibility documentation as a priority.
• Communicate consistently with applicants by phone, text, and email, guiding them through each step of the admissions process.
• Maintain accurate applicant, referral, and admissions data in designated tracking systems.
• Compile and regularly report admissions activity, trends, outcomes, and relevant data to the Program Director.
• Develop and maintain professional relationships with referral partners, social workers, case managers, counseling agencies, childcare providers, and other community organizations supporting the admissions process.
• Develop and strengthen strategic community partnerships that increase awareness of Mary’s Home and support strong referral pathways.
• Coordinate and facilitate monthly Mary’s Home tours for community partners and other designated groups.
• Represent Mary’s Home at assigned community outreach events, resource tables, meetings, and networking events.
• Identify new outreach and partnership opportunities that support Mary’s Home admissions and broader program priorities.
• Provide task supervision and oversight to Mary’s Home interns assigned to support admissions and outreach activities.
• Review and draft admissions policies and procedures. Provide updates to the Program Director as needed to support effective and consistent admissions practices.

Skills

Interpersonal communication

Relationship building

Assessment & intuition

Critical thinking

Detail orientation

Leadership experience

Social work experience

Job description

REPORTING AND WORKING RELATIONSHIPS

The Admissions and Outreach Coordinator reports to the Mary’s Home Program Director and works closely with the Family Advocates, Property Manager, peer interviewers, and other program staff. The position also collaborates with referral partners, social workers, case managers, mental health and counseling providers, childcare providers, prior programs, and other organizations connected to applicants and Mary’s Home priorities.

ESSENTIAL JOB RESPONSIBILITIES

• Manage, document and maintain each applicant’s admissions timeline, including phone screenings, first and second interviews, mental health assessment, peer interview, intake, and move -in.


• Review applicant information and interview notes to determine eligibility.


• Make final admission decisions in accordance with established Mary’s Home eligibility criteria, policies, and program expectations.


• Maintain regular communication with the Mary’s Home Team regarding applicant progress, concerns, and changes throughout the admissions process.


• Gather, organize, and maintain all documentation required for program participation, with timely collection of income and eligibility documentation as a priority.


• Communicate consistently with applicants by phone, text, and email, guiding them through each step of the admissions process.


• Maintain accurate applicant, referral, and admissions data in designated tracking systems.


• Compile and regularly report admissions activity, trends, outcomes, and relevant data to the Program Director.


• Develop and maintain professional relationships with referral partners, social workers, case managers, counseling agencies, childcare providers, and other community organizations supporting the admissions process.


• Develop and strengthen strategic community partnerships that increase awareness of Mary’s Home and support strong referral pathways.


• Coordinate and facilitate monthly Mary’s Home tours for community partners and other designated groups.


• Represent Mary’s Home at assigned community outreach events, resource tables, meetings, and networking events.


• Identify new outreach and partnership opportunities that support Mary’s Home admissions and broader program priorities.


• Provide task supervision and oversight to Mary’s Home interns assigned to support admissions and outreach activities.


• Review and draft admissions policies and procedures. Provide updates to the Program Director as needed to support effective and consistent admissions practices.

JOB QUALIFICATIONS AND EXPERIENCE

• Personal relationship with Jesus Christ


• High interpersonal communication skills required


• High level skills of assessment, intuition, and providing supportive challenge


• High level of critical thinking required


• Detail-oriented and follow through required


• Leadership ability and experience preferred


• Experience in social work, case management, administration and management preferred

WORKING CONDITIONS

• Flexible schedule, based on admissions needs: 32-35hrs a week


• Work can be both remote and in-person


• Work environment is fast-paced and dynamic

This description is not intended to be an exhaustive list of all responsibilities, skills, or working conditions associated with this job. It is intended to be a reflection of the principal job elements essential for making compensation and employment decisions.