Admissions Operations Assistant

Lewis & Clark College; United States; On-site; USD 22,000 - 26,000; Part time

Job summary

Lewis & Clark College seeks an office assistant to support the Admissions team with administrative tasks. You will manage the Slate CRM database, respond to group visit requests, and help with email communication and inbox management. The role includes calendar maintenance and coordination with the admissions staff.

The position is suitable for students, with shifts in 2–4 hour blocks totaling about 6–8 hours weekly. Federal or LC Work-Study is preferred but not required.

Qualifications

• Federal or Lewis & Clark Work Study preferred but not required.
• Must be enrolled as a student at Lewis & Clark College.
• Available to work 6-8 hours per week.
• Shifts 8:30 am–5:00 pm in 2–4 hour blocks.

Responsibilities

• Database management in Slate CRM (address cleanup, duplicate resolution).
• Communication via email and processing of group visit requests in Slate CRM.
• Assignment and response to inbox messages in Slate CRM.
• Calendaring in Google Calendar.

Skills

Detail-oriented

Good judgement

Multitask

Office environment experience

CRM experience

Tools

Slate CRM

Google Calendar

Job description

WHO WOULD I REPORT TO? Admissions Student Employees (Arianna Sreebny)

WHAT DEPARTMENT IS THIS IN? 5420 Non Work Study, Admissions

WHEN DOES THIS POSITION BEGIN (AND END, IF APPLICABLE? 2026-09-04

JOB PURPOSE

Our office assistant provides general administrative support to ensure smooth day-to-day operations. The role involves clerical duties, communication management, and assisting team members with routine tasks.

DUTIES AND RESPONSIBILITIES

• Database management in Slate CRM (address cleanup, duplicate resolution)
• Communication (via email) and processing of group visit requests.
• Assignment and response to inbox messages in Slate CRM.
• Calendaring in our Google Calendar

PREREQUISITES FOR ELIGIBILITY

Resume Fill out this form

SCHEDULE

Work shifts will be between 8:30 am - 5 pm and take place in 2-4 hour blocks. We anticipate students in this position to work 6-8 hours per week.

RATE OF PAY

$16.80 / hour

WORK STUDY REQUIREMENT

Federal or L&C Work Study preferred but not required

PREFERENCES

• Detail-oriented
• Good judgement
• Ability to multitask
• Google Calendar experience strongly preferred
• Experience working in an office setting preferred but not required
• Experience with CRM or similar tools preferred but not required

Career Readiness Competencies Developed in This Role

Which three core competencies will the student strengthen in this role that will be valuable in their future academic, professional, or personal endeavors?

• Critical Thinking: Make decisions and solve problems using sound, inclusive reasoning and judgment.
• Multi-task well in a fast-paced environment
• Communication: Ask appropriate questions for specific information from supervisors, specialists, and others. Promptly inform relevant others when needing guidance with assigned tasks
• Technology: Quickly adapt to new or unfamiliar technologies. Use technology to improve efficiency and productivity of their work. Manage technology to integrate information to support relevant, effective, and timely decision-making

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators. (https://www.lclark.edu/about/title_ix_compliance)

At Lewis & Clark College, we’re excited to offer a variety of student positions tailored for our current students! Most of these opportunities are available exclusively to those with a Federal Work-Study (FWS) or Lewis & Clark Work-Study (LCWS) award included in their financial aid package. If you have an FWS award, you’re welcome to apply for any jobs posted. If you have an LCWS award, you can apply for both Lewis & Clark positions and non-work-study roles. For our non-work-study students, there are also great opportunities available—just look for the jobs that specify they don't require work-study eligibility. Remember, all student positions require you to be currently enrolled, so make sure you check each posting for specific details! Student work not only helps you earn money but also equips you with valuable skills and experiences that can enhance your resume and support your future career goals. Whether you’re gaining hands‑on experience in your field of study or developing essential soft skills, these positions are stepping stones to your professional journey.

If you’re interested in agency or off‑campus work-study opportunities, those options are also available to eligible students. We can’t wait to see you thrive in these positions! We are located at 615 S. Palatine Hill Road, Portland, OR 97219.