Admissions Evaluator (Evaluator I)

The California State University; Fullerton (CA); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Health plans

Dental & Vision

Life & Disability Insurance

CalPERS Retirement

Tuition waiver

Job summary

California State University, Fullerton is seeking an Admissions Evaluator to join the Admissions team. The role involves evaluating academic records to determine freshman, transfer, and postbaccalaureate admissibility, using OnBase and CMS systems, and communicating decisions to applicants.

The position requires thorough knowledge of transcripts, campus rules, and strong attention to detail, with an emphasis on integrity and service in a fast-paced environment.

Qualifications

• Formal training or 12 months of experience in academic records evaluation.
• Knowledge of interpreting course records and transcripts.
• Understanding campus curriculum requirements and program designations.
• Ability to apply complex regulations and meet deadlines while safeguarding records.

Responsibilities

• Evaluate freshman, transfer, and postbaccalaureate admissibility.
• Explain university policies by telephone, email, or in-person.
• Utilize OnBase and CMS (PeopleSoft) to process information and verify units.
• Maintain confidentiality and ensure compliance with NCAA and conference rules.

Job description

Job no

562843

Work type

Staff

Location

Fullerton

Categories

Unit 4 - APC - Academic Professionals of California, Administrative, Probationary, Full Time

Job Title

Admissions Evaluator

Classification

Evaluator I

Auto Req. ID

562843

Salary Range

(Hiring range depending on qualifications, not anticipated to exceed $4,292 - $4,950 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evenings and/or weekends hours.

Why CSUF

California State University, Fullerton is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The Admissions department within the Division of Student Affairs is responsible for determining student eligibility for admission to the University, processes and evaluates applications and transcripts, determining residency status, and reviewing appeals for exception to University Policy. This is an exciting opportunity for technically savvy, helpful, resourceful individuals looking to take the next step to further their career in a dynamic field that is essential to the success of the University. We seek an exceptional individual to join our team as the Admissions Evaluator (Evaluator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

The Admissions Evaluator (Evaluator I) is a member of a team which evaluates academic records for the purpose of determining freshman, transfer, and post baccalaureate admissibility to the university. Assesses student admissibility based on university and campus criteria for admission. Utilizes OnBase and other systems to process information. Adds units to CMS (PeopleSoft) and verifies units in the Degree Audit System (uAchieve) if Transfer student is admissible. Evaluates supplemental undergraduate records to determine progress toward final verification of meeting the requirements of baccalaureate degree. Explains university policies and procedures throughout the evaluation process by telephone, email, or in-person. Employee must maintain working knowledge of and compliance with relevant NCAA and conference rules and report any concerns or violations noted. Other duties as assigned.

Essential Qualifications

Completion of a formal training program in academic records evaluation or one year of academic records evaluation experience or any 12-month combination of training and experience related to academic records evaluation. Knowledge of the format and interpretation of course records and transcripts of institutions of higher education. Knowledge of authenticating course credits and comparing records of differing formats, such as foreign records. Knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations. Knowledge of the application of campus resource guidelines for making determinations using various criteria. Ability to be thorough, consistent, and accurate in the interpretation of records against criteria. Ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process. Ability to maintain resources which document and update criteria. Ability to explain criteria and evaluations to others. Ability to make accurate records. Ability to organize work to meet deadlines. Ability to safeguard the confidentiality and security of records.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

Employees must maintain working knowledge of compliance with relevant NCAA and conference rules, and report any concerns or violations noted.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Advertised: Oct 08 2026 Pacific Daylight Time
Applications close: Oct 22 2026 Pacific Daylight Time