Admissions Director

Topaz Fiscal Services; Middleburg (FL); Presencial; USD 75 000 - 120 000; Tempo integral

Resumo da oferta

Topaz Fiscal Services is seeking an Admissions Director in Florida to oversee referrals, admissions and related coordination across marketing, admin and clinical teams. The role ensures smooth inquiry-to-admission flow and meeting census goals while maintaining high-quality customer interactions.

The position requires leadership of admissions staff, collaboration with center leadership, and adherence to facility policies. Salary reflects regional standards and full-time responsibilities.

Qualificações

• Experience in admissions, referrals or patient services is preferred.
• Ability to manage inquiries, admissions decisions and timelines.
• Strong customer service and communication skills.
• Proven ability to train and coach staff.
• Experience coordinating with marketing and administrative teams.

Responsabilidades

• Maintain records of referrals and admissions activity.
• Assess inquiries and respond following protocol; communicate admission decisions.
• Oversee pre-admission processes and admission intake.
• Ensure staff are informed of incoming admissions and TAT goals.
• Direct daily activities of Admission Coordinator/Concierge staff.
• Collaborate with Marketing Liaison to follow up on referrals.
• Provide staff training and performance feedback.
• Support census goals and occupancy targets.

Conhecimentos

Record keeping

Referral management

Admissions processing

Customer service

Team leadership

Training and coaching

Descrição da oferta de emprego

Admissions Director

FLSA Classification: E Exempt (Salary)

Reports to: Administrator

OVERVIEW:

The Admissions Director is responsible to oversee and direct the coordination of all referrals and admission into the Facility.

Admissions works with the administrative, marketing, sales and admissions staff to oversee the coordination of all inquiries, admissions, sales calls, public relations, community events, correspondence and communication with customers at the designated facility shall be in accordance with the philosophy, policies and procedures established by the company.

Manage the Center customer flow (referral), admissions process including community sales, referral management, and admission sign-in, through post-admission utilizing the EMR. Meet census goals by working with the center's interdisciplinary team and area entities to coordinate customer flow into and through the nursing center. Guide the center sales program which ensures: strong customer, referrer, and payor satisfaction; appropriate market penetration; positive public image; maximization of center QMix and Average Daily Census (ADC) goals.

Help to build and grow census and quality mix by developing the market and providing prospective patients/responsible parties with appropriate information and assistance in choosing a nursing center. Develop relationships with a growing base of referral sources, leading to a consistent flow of quality referrals to the center. Work closely with the Marketing Liaison.

The Admissions Director works with the administrative, marketing, sales and admissions staff to oversee the coordination of all inquiries, admissions, sales calls, public relations, community events, correspondence and communication with customers at the designated facility shall be in accordance with the philosophy, policies and procedures established by the company.

RESPONSIBILITIES:

Admissions Processing

• Maintain records and results on all referral and conversion activity.
• Assess inquiries when necessary and respond to referral sources based on protocol, communicate admission decision and ensure positive admission experience for customer and family.
• Oversee pre-admission room checks with the housekeeping Supervisor/ Director of Environmental Services.
• Oversee compliance of referral processing and admission intake.
• Oversee/Inform appropriate staff of incoming admissions prior to arrival.
• Ensure facility referral TAT follows organizational standards.
• Directs the day to day activities of Admission Coordinator/Concierge personnel to ensure that all Center admissions are correctly documented and processed.
• Work with Marketing Liaison to follow up on pending referrals.
• other duties as assigned

Training & Development

• Provide overall admissions training and expertise to personnel to achieve quality mix and occupancy.
• Provide comprehensive customer service training for the front desk, Concierge positions and all facility department heads.
• Develop back up procedure with Administrator for tours when the admissions and marketing team is not available.
• Work with the Administrator to provide feedback, performance appraisals and ongoing coaching/development to admissions staff.