Admissions Data Coordinator

Chadron State College; Chadron (NE); Hybrid; USD 37,000 - 46,000; Full time

Job summary

Peru State College in Chadron, Nebraska is seeking an Admissions Support Specialist to assist students through the admissions and enrollment process, maintain databases, generate reports, and troubleshoot NeSIS and CRM systems.

This role involves handling in-person and online applications, coordinating communications, letters, and transcripts, and collaborating across offices to ensure accurate data and timely processing. A bachelor's degree or related experience is required.

Qualifications

• Bachelor’s degree or related work experience.
• Experience with admissions tracking software.
• Strong customer service and communication skills.
• Ability to multi-task and stay organized.
• Knowledge of enrollment processes and academic programs.

Responsibilities

• Process admissions applications and verify accuracy.
• Assist prospective students and families via phone, email, chat.
• Generate acceptance letters and manage checklists.
• Maintain student records and enrollment data.
• Educate students on MyCSC self-service and admissions portal.
• Coordinate with offices to verify transcripts and prevent financial aid misuse.
• Support campus events and cross-train with other admissions processes.

Skills

Customer service

Communication

Multi-tasking

Attention to detail

Admissions software

Public relations

Marketing experience

Education

Bachelor's degree or related work experience

Tools

PeopleSoft

ImageNow

CRM system

FileZilla

Reporting Dashboard

MS Excel

Job description

All applicants must be authorized to work in the United States without sponsorship.

Applications received after interviews are scheduled may not be fully considered for this position.

We do not accept references or other application materials from outside credential management organizations. Application materials and references must be submitted through our applicant tracking system.

Assists students with admissions application and enrollment process. Maintains databases, prepares reports, and troubleshoots technical issues involving NeSIS and/or the Customer Relationship Management ( CRM ) system.

Examples of Work Performed

Essential Duties

• 1. Process admissions applications (on-campus and online) including entry of raw data, based on system or submission necessities. To exclude processing of international applications. Review applications for accuracy and enter punctuation, capitalization and spelling corrections as needed
  • a. Utilize FileZilla and the reporting Dashboard to process and review daily applications
  • b. Track and compile incoming admissions requirements through PeopleSoft checklists and comments assignment, monitoring, and processing.
  • c. Assign, update and run Communication Generation, 3 C Engines, and Run Controls within PeopleSoft in regard to admissions communications.
  • d. Determine when admission files are complete and ready for enrollment and final acceptance to transition to the enrollment or advising process.
• 2. Personally assist prospective students, agents, parents, and high school counselors, scheduled and unscheduled visitors via phone, email, chat and through written correspondence.
• 3. Coordinate and generate conditional and formal acceptance letters.
• 4. Maintain student checklists and reports for missing items, follow up and recruitment.
• 5. Matriculate and term activate applicants into the appropriate career/program/plan ( CPP ).
• 6. Link, route and evaluate the receipt of transcripts within the ImageNow software for both current and incoming students.
• 7. Maintain and monitor personal and other Admissions email accounts as assigned.
• 8. Educate students regarding use of their MyCSC account for 24/7 self-service.
• 9. Assist with the accuracy and updating of Admissions web page.
• 10. Utilize the online National Student Clearinghouse as assigned.
• 11. Verify applicant education history in conjunction with other student service offices to prevent misuse of Federal Financial Aid.
• 12. Cross train and assist with other online admission application processes and maintenance.
• 13. Participate and assist with on campus registration and admission events as assigned.
• 14. Sustain and develop relationships throughout the campus to stay up to date on academic programs, policies and changes in coordination with the Assistant Director of Admissions.
• 15. Assist on an as needed basis with support and aid of the CSC call center via phone or chat correspondence
• 16. Participate in cross-functional and student services committees as delegated/nominated.

Required Qualifications

Bachelor’s degree or related work experience

Preferred Qualifications

• Excellent customer service, computer, and organizational skills
• Clear and persuasive communication skills (written and verbal)
• Ability to multi-task
• Precise attention to detail
• Experience with admissions tracking software
• Experience with college admissions, marketing, or public relations

License and Certification Requirements

None

Other Requirements

Successful background records check

Salary Information

Salary Information $41,364

FTE

1.000

FLSA

FLSA Non-Exempt

Union Status

Union Status NSCPA

Number of Vacancies

Number of Vacancies 1

Posting Number

Posting Number PS1738P

Desired Start Date

Desired Start Date 10/12/2026

Open Date

Open Date 09/23/2026

Close Date

Open Until Filled Yes

EEO Statement

The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges’ non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.

Veteran Statement This position is subject to Veterans Preference.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you now or will you in the future require sponsorship to work in the United States?
  • Yes
  • No
• * Do you have a Bachelor's degree or related work experience?
  • Yes, a Bachelor's degree
  • Yes, related work experience
  • Yes, both
  • No
• * This position requires the individual to work in Chadron, NE. Are you willing and able to relocate if you do not already live in the area?
  • Yes
  • No
• * Please describe in detail how your previous experience will benefit you in this position.

  (Open Ended Question)

• * Describe all computer software experience including, Microsoft Suite, Oracle’s PeopleSoft and SharePoint.

  (Open Ended Question)

• * Please describe your knowledge of Excel including the ability to manipulate data and create summaries to inform decisions.

  (Open Ended Question)

• * Briefly describe your organizational and time management skills/style.

  (Open Ended Question)

• * Explain the importance of the ability to establish and maintain cooperative working relationships with a wide variety of people.

  (Open Ended Question)