Admissions Counselor and Recruiter

D'Youville University; Buffalo (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

D’Youville University’s College of Osteopathic Medicine seeks an Admissions Counselor and Recruiter to identify, engage, and support prospective students through the admissions process. This role coordinates recruitment events and presentations across New York state and beyond, assisting applicants and collaborating with the Assistant Dean on enrollment initiatives.

Responsibilities include maintaining applicant records, travel planning for recruitment, and hosting on-campus and virtual events.

Qualifications

• Bachelor’s degree required.
• Experience in recruiting, student services, office management, and academic advising preferred.
• Previous admissions, sales, and/or marketing experience preferred.

Responsibilities

• Recruit and advise prospective students at recruitment fairs and campus events.
• Coordinate recruitment activities and travel, including logistics.
• Build strategic partnerships with departments and external institutions.
• Support admissions events and outreach with presentations and materials.
• Implement recruitment strategy with the admissions team.
• Maintain records and reports of recruitment activities and applicant status.
• Attend professional development conferences to stay current in best practices.
• Uphold FERPA, HIPAA, and Title IX standards in all interactions.
• Perform additional admissions-related duties as assigned.

Skills

Communication skills

Interpersonal skills

Organizational skills

CRM systems

Microsoft Office

Adaptability

Education

Bachelor's degree

Tools

Slate

AACOMAS

CRM software

Microsoft Office

Job description

College of Osteopathic Medicine - Admissions Counselor & Recruiter

Buffalo, NY

$45,000 ‒ $55,000 Annually

Position Summary

D’Youville University’s College of Osteopathic Medicine (DYU-COM) invites applications for the position of Admissions Counselor and Recruiter. Reporting to the Assistant Dean of DO Admissions, this position plays a vital role in identifying, engaging, and supporting prospective students through the admissions process.

The Admissions Counselor and Recruiter will lead outreach and recruitment efforts across New York State, neighboring regions, and nationally. Responsibilities include coordinating and attending recruitment events, giving presentations at colleges and universities, engaging with pre-health advisors and student organizations, and representing DYU-COM at virtual and in-person fairs and conferences.

This role also serves as a key resource for applicants, providing guidance throughout the application process and responding to inquiries related to admissions requirements and procedures. The Counselor will support strategic enrollment initiatives by collaborating closely with the Assistant Dean to develop recruitment plans and organize admissions-related events.

Additional responsibilities include maintaining accurate prospective and applicant records, processing admissions files, assisting with incoming student events, and providing regular updates on applicant status and matriculation requirements. The position contributes to the overall effectiveness and daily operations of the Office of DO Admissions.

Essential Duties and Responsibilities

• Recruit and Advise Prospective Students: Represent DYU-COM at recruitment fairs, campus visits/tours, and virtual events. Provide accurate guidance to prospective students on admissions requirements, including academic prerequisites, professional experiences, and the overall application process.
• Coordinate Recruitment Activities and Travel: Plan and manage recruitment visits and presentations at colleges and universities, including logistics such as registration, travel, and accommodations.
• Build Strategic Partnerships: Develop and maintain relationships with internal departments, pre-health advisors, and external institutions. Keep contact lists current and collaborate with stakeholders to support recruitment goals.
• Support Admissions Events and Outreach: Assist in organizing on- and off-campus events (e.g., Open Houses, Accepted Student Day) and deliver compelling presentations to promote DYU-COM. Maintain an inventory of promotional materials.
• Implement Recruitment Strategy: Collaborate with the Assistant Dean of Admissions to execute strategic recruitment plans and recommend effective outreach and marketing approaches.
• Maintain Accurate Records and Reports: Track recruitment activities, maintain calendars and travel logs, and submit monthly activity reports. Ensure timely communication with applicants and advisors.
• Engage in Professional Development: Attend regional and national conferences (e.g., NAAHP, OMED) to remain current in best practices and trends in medical school recruitment.
• Uphold Institutional Standards: Work independently, maintain professionalism in all interactions, and adhere to university policies including FERPA, HIPAA, and Title IX.
• Other Duties as Assigned: Perform additional admissions-related responsibilities as needed.

Education/Experience

• Bachelor’s degree from an accredited college or university required.
• Recruiting, student services, office management, and academic advising required.
• Previous admissions, sales, and/or marketing experience preferred.
• Experience in a higher education or non-profit sector is also preferred.

Knowledge, Skills, and Abilities

• Strong written and verbal communication skills; able to interact professionally with diverse audiences.
• Excellent interpersonal skills, including discretion, tact, and the ability to stay calm under pressure.
• Highly organized and detail-oriented; able to manage multiple priorities and meet deadlines.
• Self-motivated and adaptable; able to work independently and as part of a team.
• Proficient in Microsoft Office, Zoom, Teams, and CRM systems.
• Maintains confidentiality and exercises sound judgment.
• Familiarity with admissions software systems such as AACOMAS and Slate preferred

Work Remotely - No

Work Location: Buffalo, NY

Job Type: Full Time

Pay: $45,000 - $55,000 Annually

About D'Youville University

Shaping the Future of Education at D'Youville University

D’Youville University, a nationally ranked private university in Buffalo, New York, is transforming lives through a unique blend of academics and holistic development. Committed to promoting a health mind, body, and spirit, D’Youville empowers individuals to realize their potential, thrive in their careers, and make meaningful contributions to society.

A Dynamic and Purpose-Driven Community

Located on Buffalo’s vibrant West Side, just blocks from a bustling downtown, D’Youville University is deeply embedded in an energetic, diverse urban landscape. Under the visionary leadership of President Lorrie Clemo, the university is undergoing an exciting evolution, with innovative initiatives designed to meet societal needs, elevate student experiences, and expand career readiness, and solidify our role as a leader in 21st-century education.

A Place for Growth and Innovation

D’Youville University offers education across health sciences and business, with a range of degree levels, advanced certificates, accelerated paths, and community-engaged learning experiences. Our dedication to preparing students for successful careers is showcased in our national ranking for social mobility, making us the top private university in the City of Buffalo.

Why Work with Us?

As a D’Youville University Saint, you’ll be joining a collaborative, innovation-driven community committed to academic excellence, social responsibility, and transformative growth. When you join our team, you’ll have the opportunity to contribute to a university making a real difference—for our students, our community, and our world. Explore the possibilities at dyu.edu.

All job offers are contingent upon legal authorization to work in New York State as determined by the NYS Department of Labor.