Admissions CoordinatorReceptionist Parttime

Eagle Gate College; Idaho Falls (ID); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Tuition assistance

401k with company match

Life insurance

Paid holidays

Paid vacation

Job summary

Eagle Gate College in Idaho Falls is seeking an Admissions Coordinator to support the campus admissions team. This entry-level, on-site role focuses on accurate enrollment entry, document tracking, and delivering a welcoming first impression to visitors.

You will handle front desk duties, assist with campus tours, process enrollment documents, and collaborate with Financial Aid, Registrars, and Academics to support new student onboarding while upholding FERPA compliance.

Qualifications

• High school diploma required; some college preferred.
• 1 year of administrative, front desk, or customer service experience (education/admissions setting preferred).
• Excellent attention to detail, data accuracy, and time management.
• Professional, customer-focused communicator with integrity and work ethic.
• Tech-savvy with strong computer skills and ability to learn quickly.

Responsibilities

• Enter new student enrollments and status changes into the Student Information System and Enrollment Portal.
• Manage and track all enrollment documents to ensure timely, complete student files.
• Proactively assist students in completing and submitting required documents.
• Serve as the primary contact for enrollment systems support (e.g., Complio, Enrollment Portal).
• Maintain FERPA compliance and standards for admissions documents and records.
• Provide front desk coverage: greet students and visitors, answer phones, and direct inquiries.
• Assist with campus events, orientations, and graduations as needed.

Skills

Attention to detail

Customer service

Communication

Tech-savvy

Data entry

Time management

Education

High school diploma

Some college preferred

Tools

Student Information System

Enrollment Portal

Complio

Job description

Job Description

The Admissions Coordinator is an essential member of the campus admissions team, supporting the successful onboarding of new students by ensuring accurate enrollment entry, document tracking, and a positive first impression for all visitors. This entry-level, campus-based role is ideal for someone who is detail-oriented, organized, and enjoys working in a fast-paced, student-facing environment. The Admissions Coordinator will also provide front desk support. 9a-1pm schedule Monday-Friday and 1 Saturday a month.

Job responsibilities:

• Enter new student enrollments and status changes into the Student Information and Client Management Systems.
• Manage and track all enrollment documents (e.g., background checks, immunizations, proof of graduation, valid IDs) to ensure timely, complete student files.
• Proactively assist students in completing and submitting required documents.
• Serve as the primary contact for enrollment systems support (e.g., Complio, Enrollment Portal).
• Ensure enrollment documents meet admissions and compliance standards.
• Administer entrance assessments per established protocols, report on requirement status and test outcomes.
• Support Admissions with campus tours and prospective student visits.
• Provide front desk coverage: greet students/visitors, answer phones, and direct inquiries appropriately.
• Maintain a professional and welcoming reception area.
• Handle front desk tasks including mail, photocopying, faxing, and filing.
• Assist with campus events such as orientations, graduations, and student engagement activities.
• Perform other duties as assigned.
• Key Indicators of Success: Meets or exceeds metrics for enrollment document processing. Collaborate effectively with Financial Aid, Registrars, and Academics to support onboarding. Maintains full adherence to FERPA and Unitek’s admissions/compliance policies.

Qualifications:

Qualifications:
Qualifications

Education, Experience, Knowledge, Skills and Abilities:

• High school diploma required; some college preferred.
• Minimum 1 year of administrative, front desk, or customer service experience (education/admissions setting preferred).
• Excellent attention to detail, data accuracy, and time management.
• Professional, customer-focused communicator with strong integrity and work ethic.
• Tech-savvy with strong computer skills and ability to learn quickly.
• Flexible and adaptable in a changing environment.

Additional Information

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401k with company match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on the program

Full-time position with responsibilities of approximately 40 hours per week at the institution. This position will be classified as an “At-will”

Physical Factors:

• Standing/Walking: "Must be able to stand or walk for extended periods".
• Sitting: "Must be able to remain in a seated position for extended periods".
• Lifting/Carrying: "Must be able to lift and carry up to [weight] pounds".
• Pushing/Pulling: "Must be able to push or pull objects".
• Reaching: "Must be able to reach overhead or at or below shoulder level