Admissions Coordinator - UAB St. Vincent's Chilton - Part-time, Onsite, Entry Level, Various shifts

Guidehouse Inc.; Clanton (AL); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Paid Holidays

Tuition Reimbursement

Short-Term Disability

Long-Term Disability

Life Insurance

Flexible Spending Accounts

Emergency Back-Up Childcare

Job summary

Guidehouse Inc. is seeking an Admissions Coordinator in Clanton, AL to manage inpatient/outpatient admissions and registration. The role involves explaining hospital procedures, assisting with insurance matters, and coordinating with hospital staff.

The position is part-time and may include day, evening, and night shifts. You will serve as a liaison between patients, families, and hospital teams, ensuring accurate data entry and smooth patient flow.

Qualifications

• High School Diploma or equivalent required.
• Experience in admitting/registration or related healthcare role preferred.
• Knowledge of patient demographics and insurance processes is a plus.

Responsibilities

• Obtain complete demographic and financial information from patients and sources.
• Obtain signatures on consents and insurance forms.
• Enter data in admitting systems; verify pre-certifications and authorizations.
• Notify patients and families of insurance issues, co-pays, deductibles, or deposits.
• Review orders for completeness and accuracy; ensure ABN/Medicare compliance when needed.
• Maintain compliance with insurance laws and hospital policies.

Skills

Strong customer service abilities

Familiarity with medical terminology

Experience with Patient Registration

Experience verifying medical insuranc​

Education

High School Diploma or equivalent

Tools

EPIC

Job description

Job Family: Admitting Representative

Travel Required: None

Clearance Required: None

What You Will Do

The Admissions Coordinator is responsible for managing inpatient and outpatient admissions. Registers incoming patients, enters information on admitting forms, explains hospital regulations, and may assign patients to rooms based on the nature of the illness and the type of accommodations available. May prepare identification bracelets and assist in insurance matters. Serves as a liaison between patients, their families, visitors, and the hospital (administration, management, hospital staff, medical staff, etc.)

Type & Schedule

Type: Part Time - Days, Evenings, Nights

Schedule: Various schedules that may include 4hr, 8hr, or 12hr shifts - may include working weekends

Location: UAB St. Vincent's Chilton - Clanton, AL

Please Note: Schedules are subject to change based on hospital census and business needs.

Responsibilities and Duties

• Responsible for obtaining complete and accurate demographic and financial information from a variety of sources, including patient interviews physician offices and in-house departments.
• Obtains required signatures on legal consents and insurance forms.
• Performs required pre-certification, credit referral or deposit collection. Enters data in computer and thoroughly documents any incomplete admissions/registrations in manner prescribed. Obtains pre-certification, referral or authorization number and updates patient's file.
• Notifies patients, family members, physicians and/or supervisors of insurance coverage issues, notifies patients of co-payments, deductibles or deposits needed, documenting all information in computer system.
• Reviews Physician's orders for completion and ensures all required information is listed.
• Completes Medicare Compliance and obtains ABN if necessary.
• Knowledge of all Federal, State and Local Laws pertaining to insurance rules and regulations.
• Utilizes multiple computer systems.
• Maintains positive customer service at all times, referring unresolved issues to appropriate supervisor.
• Answers telephone calls. Follows pre-established script and provide assistance to callers.
• Completes all shift duties in a timely and accurate manner.
• Complies with all safety regulations, policies and procedures as defined by client.

What You Will Need

High School Diploma or equivalent required.

0-2 years of prior relevant experience.

What Would Be Nice to Have

• Strong customer service abilities.
• Familiarity with medical terminology.
• Experience with EPIC.
• Experience with Patient Registration.
• Experience verifying medical insurances.

What We Offer

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Position may be eligible for a discretionary variable incentive bonus
• Parental Leave
• 401(k) Retirement Plan
• Basic Life & Supplemental Life
• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development & Learning Opportunities
• Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Emergency Back-Up Childcare Program

About Guidehouse

Guidehouse is an Equal Opportunity Employer-Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [e-mail]. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the m