Admissions Coordinator - SNF

Avamere Skilled Advisors, LLC; Lake Oswego (OR); On-site; USD 45,000 - 60,000; Full time

Job summary

Join a dedicated team as an Admissions Coordinator at a leading skilled nursing facility. This role is crucial for ensuring a smooth transition for new residents, coordinating admissions, and building relationships with referral sources. The ideal candidate will have relevant experience and strong organizational skills to support a positive first impression for residents and families.

Benefits

Health Insurance

401(k) Plan

Paid Time Off (PTO)

EAP Canopy with unlimited telehealth visits

Continuing Education Reimbursements

Flexible Spending Accounts

Opportunities for professional growth

Voluntary benefits including life insurance

Qualifications

• Experience in skilled nursing facility or post-acute care setting.
• Knowledge of Medicare and Medicaid guidelines.

Responsibilities

• Build and maintain relationships with referral sources.
• Coordinate admissions and ensure readiness of resident rooms.
• Conduct facility tours and maintain tour readiness.

Skills

Organizational Skills

Customer Service

Communication

Education

Bachelor’s Degree in Healthcare Administration

5+ years of experience in a similar position

Job description

Location: The Pearl at Kruse Way, 4550 Carman Drive, Lake Oswego, OR 97035, USA

Position: Admissions Coordinator – Friday to Monday

Join our dedicated team at The Pearl at Kruse Way as an Admissions Coordinator and help support a smooth, welcoming transition for new residents. This Friday–Monday position plays a key role in building relationships with referral sources, coordinating new admissions, and ensuring a positive first impression for residents and families.

We are seeking a detail-oriented and compassionate Admissions Coordinator to join our team! This role plays a key part in welcoming new residents and ensuring a smooth, efficient admissions process.

The ideal candidate will have previous experience in a skilled nursing facility (SNF) or post-acute care setting, and be familiar with Medicare and Medicaid guidelines. Strong organizational skills, customer service, and the ability to work collaboratively with clinical and administrative teams are essential.

Responsibilities:

1. Build and maintain professional relationships with referral source contacts including hospitals, physicians, clinic managers, insurance case managers, liaisons, and state and county caseworkers.
2. Coordinate the admission of each new resident, ensuring resident’s room is ready before they arrive and communicating with all departments to prepare for the new admission.
3. Conduct facility tours and ensure the interior of the facility is tour-ready and presents well to visitors at all times.
4. Assist in the resident admission orientation program, and provide residents with an admission information packet.
5. Review and explain to each new resident and/or resident’s family facility room rates, billing procedures, visitor/guest privileges, restrictions, and resident care procedures.
6. Maintain an accurate record of available beds and a resident waiting list.
7. Complete, maintain, and analyze daily and monthly census reports.
8. Coordinate 24/7 backup systems and coverage for admissions.

Qualifications:

1. Bachelor’s Degree in Healthcare Administration or closely related field with 1 or more years of experience; or 5+ years of experience in a similar position.
2. Knowledgeable of reimbursement systems such as Medicaid, Medicare, and private insurances.
3. Knowledgeable of the rules, regulations, and guidelines that govern nursing care facilities.
4. Able to deal tactfully with personnel, residents, visitors, and the general public.
5. Maintain confidentiality of all resident care information in accordance with HIPAA guidelines.
6. Must speak, read, and write English fluently.

Benefits:

• Health Insurance: Comprehensive medical, dental, and vision plans with low deductibles.
• 401(k) Plan: After 90 days of employment, with matching contributions.
• Paid Time Off (PTO): Up to 4 weeks per year, plus 6 holidays and sick leave.
• EAP Canopy with unlimited telehealth mental health visits.
• Continuing and Higher Education Reimbursements.
• Flexible Spending Accounts & CERA: Medical FSA, Dependent Care FSA, and Commuter Expense Reimbursement.
• Opportunities for professional growth and development.
• Voluntary benefits including life insurance, disability coverage, supplemental hospital, accident, and critical illness coverage, legal services, pet insurance, and discount programs.

Avamere is an Equal Opportunity Employer and participates in E-Verify. Applicants will be notified of their rights pursuant to federal employment laws. For more information, review the Know Your Rights notice from the Department of Labor.