Admissions Coordinator - Campus Enrollment & Front Desk

SmartRecruiters, Inc.; Fremont (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental and Vision

Paid vacation 2 weeks

12 paid holidays + 2 floating holidays

Company-paid life insurance

Leadership development and training

Tuition assistance and forgiveness

Job summary

Unitek Learning is seeking an Admissions Coordinator to join our campus admissions team in Fremont, CA. This entry-level, on-site role supports onboarding by entering enrollments, tracking documents, and providing a welcoming first impression to visitors.

You will manage enrollment documents, assist with campus tours, front desk coverage, and coordinate with departments to ensure FERPA-compliant, accurate records. Strong organization and customer-service skills are essential.

Qualifications

• High school diploma required; some college preferred.
• Minimum 1 year of administrative, front desk, or customer service experience (education/admissions setting preferred).
• Excellent attention to detail, data accuracy, and time management.
• Professional, customer-focused communicator with strong integrity and work ethic.
• Tech-savvy with strong computer skills and ability to learn quickly.
• Flexible and adaptable in a changing environment.

Responsibilities

• Enter new student enrollments and status changes into SIS and CM systems.
• Track enrollment documents to ensure complete student files.
• Assist students in completing and submitting required documents.
• Serve as primary contact for enrollment systems support.
• Ensure documents meet admissions and compliance standards.
• Administer entrance assessments and report outcomes.
• Support campus tours and prospective student visits.
• Provide front desk coverage and greet visitors.
• Maintain a professional, welcoming reception area.
• Assist with campus events such as orientations and graduations.
• Collaborate with Financial Aid, Registrars, and Academics to support onboarding.
• Adhere to FERPA and admissions/compliance policies.
• On-site attendance up to 5 days per week.
• Perform other duties as assigned.

Skills

Attention to detail

Data accuracy

Time management

Professional communication

Tech-savvy

Flexibility

Education

High school diploma

Some college (preferred)

Job description

As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.

Job Description

The Admissions Coordinator is an essential member of the campus admissions team, supporting the successful onboarding of new students by ensuring accurate enrollment entry, document tracking, and a positive first impression for all visitors. This entry-level, campus-based role is ideal for someone who is detail-oriented, organized, and enjoys working in a fast-paced, student-facing environment. The Admissions Coordinator will also provide front desk support.

Job responsibilities:

• Enter new student enrollments and status changes into the Student Information and Client Management Systems.
• Manage and track all enrollment documents (e.g., background checks, immunizations, proof of graduation, valid IDs) to ensure timely, complete student files.
• Proactively assist students in completing and submitting required documents.
• Serve as the primary contact for enrollment systems support (e.g., Complio, Enrollment Portal).
• Ensure enrollment documents meet admissions and compliance standards.
• Administer entrance assessments per established protocols, report on requirement status and test outcomes.
• Support Admissions with campus tours and prospective student visits.
• Provide front desk coverage: greet students/visitors, answer phones, and direct inquiries appropriately.
• Maintain a professional and welcoming reception area.
• Handle front desk tasks including mail, photocopying, faxing, and filing.
• Assist with campus events such as orientations, graduations, and student engagement activities.
• Key Indicators of Success: Meets or exceeds metrics for enrollment document processing. Collaborate effectively with Financial Aid, Registrars, and Academics to support onboarding. Maintains full adherence to FERPA and Unitek’s admissions/compliance policies.
• Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position.
• The role requires on-site collaboration with students, faculty, and staff.
• Perform other duties as assigned.

Qualifications

Education, Experience, Knowledge, Skills and Abilities:

• High school diploma required; some college preferred.
• Minimum 1 year of administrative, front desk, or customer service experience (education/admissions setting preferred).
• Excellent attention to detail, data accuracy, and time management.
• Professional, customer-focused communicator with strong integrity and work ethic.
• Tech-savvy with strong computer skills and ability to learn quickly.
• Flexible and adaptable in a changing environment.

Additional Information

We Offer:

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12paid Holidays and 2Floating Holiday
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on the program

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