Admissions Coordinator

Socket.dev; Kaneohe (HI); On-site; USD 52,000 - 65,000; Full time

Job summary

Hina Mauka seeks an Admission Coordinator to manage the inpatient admission roster and coordinate case management for clients on the admission roster. You will work under the Manager of Admissions and Adult Services-Leeward, collaborating with intake staff and community stakeholders to secure appropriate admissions.

You will maintain confidential client records, prepare required documentation, and generate reports on trends for Care Improvement meetings, while ensuring compliance with state and

Qualifications

• Bachelor's degree preferred in social work, psychology or behavioral science.
• 2 years of direct experience providing case management and outreach services.
• CPR and First Aid Certification.

Responsibilities

• Manage the admission roster of applicants eligible for services.
• Collaborate with intake staff on admissions into inpatient services.
• Coordinate with community stakeholders and applicants for admission.
• Update client records in WIC-2/WITS reflecting current disposition.
• Provide referrals to community-based programs when needed.
• Prepare reports on applicant trends for Care Improvement meetings.
• Maintain client records in compliance with policies, regulations and contract stipulations.
• Complete fiscal, statistical reporting and quality improvement tasks.

Skills

CPR & First Aid

Crisis management

Record keeping

Excel/Word proficiency

Education

Bachelor's degree in social work, psychology or behavioral science

Tools

Excel

Word

Job description

Position Summary

Under the supervision of the Manager of Admissions and Adult Services-Leeward the Admission Coordinator carries out case management and services coordination for clients on the admission roster for inpatient services. Admission Coordinator collaborates with the client and its stakeholders all the requested documentation for an appropriate admission. The Admission Coordinator protects the confidentiality of clients and client records in accordance with all applicable Federal regulations.

I. Essential Functions

1. Manages the admission roster of applicants who have been screened and determined to be eligible for services.

2. Collaborates with intake staff on applicants who are appropriate for admission into inpatient services.

3. Works closely with community stakeholders and the applicant regarding preparation for admission.

4. Document updates in WIC-2/WITS as needed on each applicant to reflect current disposition.

5. Make appropriate referrals as needed and recommended to other community-based program for needed services.

6. Provide reports as needed on applicant trends and processes to include recommendations at Care Improvement meetings.

7. Maintains client records in accordance with Hina Mauka policies and procedures and in compliance with all state and federal laws, licensing and accreditation standards and contract stipulations.

8. Completes fiscal, statistical reporting and quality improvement tasks as required.

II. Other Functions

1. Performs other related duties as assigned.

III. Qualification Requirements

Educational/Experience and Training:

1. A bachelor's degree in social work, psychology or behavioral science preferred.

2. 2 years of direct experience providing case management and outreach services

3. CPR and First Aid Certification.

Knowledge, Skills and Abilities:

1. Ability to work with and relate to those with substance use disorders, including persons with co-occurring disorders and a criminal background.

2. Able to work with other professionals in a multi-dimensional program setting

3. Ability to respond calmly and efficiently to stressful situations with crisis management skills.

4. Well organized and able to maintain accurate concise records and documents in the electronic and physical chart.

5. Demonstrate the Hina Mauka values in interactions with people served, their support services and others in the community who are engaged with Hina Mauka.

6. Proficient in the use of excel, word and other software and electronic platforms.

IV. Physical/Mental Demands

Light physical effort (lift/carry up to 10 pounds); occasionally lifts supplies/equipment. Occasional standing/walking/driving. May be exposed to infectious and contagious diseases.