Admissions Assistant Full-Time

Garden City Healthcare Center; Modesto (CA); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical insurance

401(k) retirement plan

Paid time off

Paid holidays

Life insurance

Training and growth opportunities

Job summary

Garden City Healthcare Center in Modesto, CA is seeking a compassionate, organized Admissions Assistant to join our team. This full-time role supports the Admissions Coordinator, coordinates admissions, gathers documentation, assists with insurance verification, and collaborates with nursing, social services, and other staff to ensure smooth, accurate admissions.

The ideal candidate holds a high school diploma, has customer-service experience, and demonstrates strong communication and

Qualifications

• High school diploma or equivalent required.
• Previous admissions, healthcare, skilled nursing, long-term care, or customer service experience preferred.
• Knowledge of Medicare, Medi-Cal, Medicaid, managed care, and insurance verification preferred.
• Experience with PointClickCare or another EHR is a plus.
• Proficiency in Microsoft Office and general computer applications.
• Excellent communication, interpersonal, and customer-service skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple responsibilities in a busy environment.
• Confidentiality and professionalism in handling information.

Responsibilities

• Serve as welcoming first contact for residents, families, hospitals, physicians, case managers, and referral sources.
• Respond to admission inquiries promptly and professionally.
• Coordinate and schedule resident admissions and pre-admission assessments.
• Prepare, organize, and distribute admission packets and forms.
• Assist with insurance verification, authorizations, benefits, and financial eligibility.

Skills

Communication

Organization

Customer service

Confidentiality

Teamwork

Education

High school diploma or equivalent

Tools

PointClickCare

Microsoft Office

Job description

Admissions Assistant - Full-Time

Garden City Healthcare Center

Pay Range: $17.48-$18.00 per hour, based on experience

Help Make Every New Resident Feel Welcome

Garden City Healthcare Center is seeking a compassionate, organized, and customer-focused Full-Time Admissions Assistant to join our team. This position plays an important role in creating a smooth and welcoming transition for new residents and their families.

The Admissions Assistant supports the Admissions Coordinator and works closely with nursing, social services, business office staff, hospitals, and referral partners to ensure each admission is handled efficiently, accurately, and with genuine care.

Essential Duties and Responsibilities

• Serve as a welcoming first point of contact for prospective residents, families, hospitals, physicians, case managers, and referral sources.
• Respond to admission inquiries promptly and professionally.
• Coordinate and schedule resident admissions, including pre-admission assessments and required documentation.
• Prepare, organize, and distribute admission packets and related forms.
• Assist with insurance verification, authorizations, benefits, and financial eligibility processes.
• Follow up with hospitals, physicians, case managers, and referral sources to obtain complete and timely clinical information.
• Maintain accurate and current admission records in accordance with federal, state, and facility requirements.
• Provide facility tours and information to prospective residents and families.
• Collaborate with nursing, social services, dietary, therapy, business office, and administrative staff to prepare for new admissions.
• Communicate admission details and special resident needs to appropriate departments.
• Help residents and families understand the admission process and respond to questions with patience and professionalism.
• Maintain the confidentiality of resident, applicant, and facility information.
• Support census development, marketing, and community outreach activities as needed.
• Assist with administrative duties, reports, phone calls, filing, and data entry.
• Perform additional duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous experience in admissions, healthcare, skilled nursing, long-term care, or customer service strongly preferred.
• Knowledge of Medicare, Medi-Cal, Medicaid, managed care, and insurance verification processes preferred.
• Experience with PointClickCare or another electronic health record system is a plus.
• Proficiency in Microsoft Office and general computer applications.
• Excellent communication, interpersonal, and customer-service skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple responsibilities in a busy, fast-paced environment.
• Ability to handle sensitive information with confidentiality and professionalism.
• Compassionate and positive approach when working with residents and families.
• Dependable attendance and a strong commitment to teamwork.

Physical Requirements

This position requires frequent sitting, standing, walking, computer use, and telephone communication. The employee may occasionally be required to lift or carry items weighing up to 25 pounds. The role also requires the ability to remain focused and organized in a busy work environment. Reasonable accommodations may be made for qualified individuals with disabilities.

Why Join Garden City Healthcare Center?

• Competitive hourly pay
• Full-time employment
• Medical, dental, and vision insurance
• 401(k) retirement plan
• Life insurance
• Paid time off
• Paid holidays
• Training and professional growth opportunities
• Reward and bonus opportunities
• Supportive leadership and a collaborative team environment
• Meaningful work helping residents and families during an important transition

Benefits are subject to eligibility requirements and facility policy.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.