Admissions Assistant

Central Georgia Technical College; United States; Hybrid; USD 18,000 - 25,000; Part time

Job summary

Central Georgia Technical College in Georgia is seeking an Admissions Assistant to support the Adult Education Program and help secure enrollment. You will process student records in the college’s student information system and provide information to students and colleagues.

The role requires attention to admissions regulations and data entry into GALIS or other software, with potential travel within the service area. Evening shift, part-time schedule and essential confidentiality are expected.

Qualifications

• High school diploma or equivalent required.
• Six months related work experience preferred.
• Transcripts/certifications must be uploaded to document qualifications.

Responsibilities

• Responds to requests and needs of visitors and students.
• Keeps abreast of admissions regulations, policies, and procedures.
• Provides information by phone, mail, and in person regarding applicant procedures and admission requirements.
• Processes new student applications and related information and prepares student files.
• Enters data from forms and reports using GALIS software.
• Assists with campus visits and group tours as needed.
• Completes trainings in a timely manner.

Skills

Customer service

Data entry

Multitasking

Office software

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

GALIS software

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title:

Admissions Assistant

Agency:

Central Georgia Technical College

Job Requisition ID:

JR0000005518

Shift:

Evening (United States of America)

Compensation Details:

$15.50/HR

Job Description:

The Admissions Assistant is responsible for performing administrative duties in support of the Adult Education Program. This position provides information and service to students and coworkers to secure enrollment and processes students records in the College’s student information system. Maintains qualifications for employment as described by the Technical College System of Georgia (TCSG) Policy Manual and accreditation standards. Follows rules and regulations as described by the TCSG Policy Manual and other policies and procedures established by the institution. Position may require travel within the college’s service area and other travel as needed.

Position responsibilities:

• Responds to requests and needs of visitors and students
• Keeps abreast of admissions regulations, policies, and procedures
• Provides information by telephone, written correspondence, and in person to interested parties regarding applicant procedures and college admission requirements
• Processes new student applications and related information and prepares students files
• Processes program changes and accurately updates student record
• Assists with clearing call tickets and email inquiries related to enrollment/admissions
• Enters data from forms, records and/or reports using GALIS software, or other appropriate software
• Assists with individual campus visits and assists with group tours as needed
• Completes all trainings in a timely manner
• Other responsibilities as assigned undefined

Position Competencies:

• Skill in the operation of computers and job-related software programs
• Skill and ability to work independently and perform complex and varied duties in an efficient and confidential manner
• Skill in managing multiple priorities
• Knowledge of customer service standards and skilled in interpersonal relations and dealing with the public
• Knowledge of modern office equipment, practices and procedures Knowledge of department and college policies and procedures Oral and written communication skills undefined

Minimum Qualifications:

• Must upload transcripts/certifications which show conferred educational degrees/current certifications and document qualifications in the employment history
• Earned High School Diploma or earned equivalent
• Documented six months related work experience

Preferred Qualifications:

• Earned Associate’s degree from an academic institution accredited by an institutional accrediting agency recognized by the United States Department of Education
• Documented work experience or intimate knowledge of higher education and/or secondary education
• Documented in-person or over the phone customer service experience

Salary / Benefits:

The hourly gross salary rate is $15.50. Part-time positions do not imply or suggest a continuance of employment or a promise of future full-time employment. CGTC is a member of Teachers Retirement System of Georgia (TRS) and Employees Retirement System of Georgia (ERS). Part-time positions are not eligible for TRS or ERS retirement benefits, state insurance, leave or holiday pay.

Location / Work Schedule:

The following work hours are projected; actual hours may vary depending on need. Work hours limited to up to 19 hours per week during each academic term based on scheduling. Houston County Monday, Tuesday, Thursday: 5:00 PM - 9:00 PM.

All applicants are subject to the following applicable pre- employment screenings:

• Criminal History Records
• Motor Vehicle Records
• Employment References
• Pre-Employment Drug Test
• Fingerprint Records
• Credit History Records
• Psychological Screening
• Medical Examination

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Central Georgia Technical College is an equal opportunity employer.

All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.

Contact for non-discrimination policies:

The Title IX/Section 504/ADA Coordinator for CGTC nondiscrimination policies is Cathy Johnson, Executive Director for Athletics and Compliance, Room A136, 80 Cohen Walker Drive, Warner Robins, Ga, 31088; Phone [phone]; Fax [phone]; Email: [e-mail].

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department. Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.