Admissions Assistant

Southern Association of Independent Schools, Inc.; Raleigh (NC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive benefits

Paid time off

Job summary

The Montessori School of Raleigh seeks an Admissions Assistant to join the Advancement team and help guide families from inquiry to enrollment. This in-person role at the MSR campus in Raleigh supports the Director of Enrollment Management and coordinates events, campus tours, and communications with prospective families.

Ideal candidates have strong customer service and organizational skills, experience in education or enrollment, and comfort working with Veracross and Google Workspace while

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Experience in admissions, enrollment management, education, or customer service preferred.
• Excellent organizational, communication, and interpersonal skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Guides and supports families throughout the admissions process from inquiry through enrollment.
• Schedules admissions events on- and off-campus with the team.
• Maintains candidate data and application stages in Veracross for reporting.
• Cultivates relationships with feeder schools and organizations to support enrollment.
• Conducts interviews and tours with prospective families as needed.

Skills

Customer service

Communication skills

Organizational skills

Interpersonal skills

Administrative support

Google Workspace

Education

Bachelor’s degree or equivalent

Tools

Veracross

Google Workspace

Job description

Status: Full-time (Non-Exempt) Classification: 12-monthAdministrator Supervisor: Director of Enrollment Management Location: In-person at the MSR Campus in Raleigh Hours: Monday-Friday, 8 a.m. to 4 p.m.

Position Summary

The Montessori School of Raleigh (MSR) seeks a detail-oriented and customer-focused Admissions Assistant to join the Advancement team as soon as possible. The ideal candidate will support the admissions and enrollment process, serving as a welcoming first point of contact for prospective families. Working closely with the Director of Enrollment Management, Advancement team members, faculty, administrators, and families, the Admissions Assistant will help ensure a seamless, responsive, and mission-aligned admissions experience while supporting the School's enrollment goals and fostering meaningful relationships with prospective and current families.

Overview

Established in 1974, The Montessori School of Raleigh (MSR) & Carolina Preparatory Academy (Carolina Prep) is a vibrant and exceptional independent Montessori and International Baccalaureate (IB) World School institution in the Triangle area serving 400+ students aged 15 months through 18 years. The school is committed to the intellectual, ethical, and personal development of our students. Our Montessori programs for Toddler - Upper Elementary students (15 months - grade 6) are located on a beautifully-designed campus situated on 10 acres in North Raleigh, comprising five buildings in a child-centered, village-like setting surrounded by wetlands and protected forest. Our International Baccalaureate Middle Years and Diploma programmes for middle and high school students (grades 6 - 12) are housed on an expansive 40-acre wooded campus in the Brier Creek neighborhood of Durham. Driven by our core values of “Respect,” “Integrity,” “Community,” and “Love of Learning,” MSR and Carolina Prep welcomes prospective employees of all backgrounds. We are committed to attracting and retaining the highest quality faculty and staff through a comprehensive compensation plan, including competitive salary and an expansive benefits package. MSR and Carolina Prep are accredited by AMS and Cognia, and authorized by the IBO.

Essential Duties and Responsibilities

• Guides and supports families throughout the MSR admissions process from inquiry through enrollment.
• Partners to schedule MSR Admission events on- and off-campus.
• Evaluates and oversees in the admissions pipeline from inquiry, campus tour, and application submission, through review of student’s application including scheduling all Admission assessments, and partnering with Admissions Committee to determine acceptance to the school.
• Maintain accurate candidate data and application stages within Veracross to support pipeline reporting.
• Cultivates relationships with feeder schools and organizations to support enrollment at MSR.
• Conducts interviews and tours with prospective MSR families, as needed.
• Travels to job fairs and off-site admissions events to promote MSR and grow enrollment.
• Collaborates with Director Enrollment Management in cultivating and sustaining mutually beneficial relationships with sending schools
• Partners with Chief Advancement Officer, Director of Admissions and Enrollment Management, Associate Director of Admissions, Director of Marketing & Communications, faculty, and HOS in generating ideas and approaches to strengthening retention.
• Partners with Chief Advancement Officer, Director Enrollment Management, Associate Director of Admissions, Director of Marketing, Communications & Strategic Initiatives, faculty, and HOS to execute admission and retention plans and strategies.
• Assists in conducting annual perception assessment surveys of all families who enroll, decline,or withdraw.
• Assists in conducting annual exit interviews with families who leave the school voluntarily.
• Collaborates with others in ongoing work to define “mission appropriate.”
• Other duties as assigned by the Head of School or Director of Admissions & Enrollment Management.

Please note that the duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

Competencies

The Admissions Assistant ...

• Is committed to the MSR & Carolina Prep Mission and Core values.
• Understands and appreciates children 15 months through 18 years.
• Cultivates positive relationships with inquiring families.
• Has excellent executive functioning skills, takes initiative, and follows through in order to achieve goals.
• Demonstrates strong organizational, interpersonal, and communication skills.
• Understands, appreciates, and is sensitive to a diverse clientele.

Interpersonal and Professional Qualities

The Admissions Assistant ...

• Develops strong working relationships with employees at all levels of the institution.
• Fosters teamwork and inspires others.
• Sees opportunity in change.
• Owns results.
• Projects a winning attitude, a can-do approach to problems, and persistence in the face of adversity.
• Possesses a healthy sense of humor.

Qualifications

The Admissions Assistant has ...

• Bachelor’s degree or equivalent combination of education and relevant experience. Experience in admissions, enrollment management, education, or customer service preferred.
• Excellent organizational, communication, and interpersonal skills, with strong attention to detail and follow-through.
• Demonstrated ability to build positive relationships with prospective families, students, feeder schools, community organizations, and colleagues.
• Proficiency with Google Workspace and the ability to learn database and school information systems; Veracross experience preferred.
• Ability to manage multiple priorities, deadlines, events, and admissions activities in a fast-paced environment.
• Commitment to the MSR & Carolina Prep mission and core values, with an appreciation for children from early childhood through young adulthood.
• Demonstrated cultural awareness, sensitivity, and respect for diverse families, students, and communities.
• Experience with or knowledge of Montessori pedagogy and educational philosophy is a plus.
• Professional, positive, collaborative, and service-oriented approach, with flexibility to work occasional evenings, weekends, and off-site events.

Physical Requirements and Work Environment

The Admissions Assistant…

• Work in a fast-paced environment dealing with a wide variety of challenges and deadlines
• Work primarily in a traditional climate-controlled office environment spending extended periods of time at a desk and working on a computer
• Regularly sit, talk, hear, and interact with staff
• Occasionally lift up to 30 lbs.
• Regularly use close and distance vision
• Turn, bend, and reach
• Occasional night and weekend hours will be required

It is the policy of The Montessori School of Raleigh to make employment decisions on the basis of qualifications for a specific job without regard to race, color, religion, sex, sexual orientation, marital status, national or ethnic origin, age, veteran status, or the presence of a disability, except where such is a bona fide occupational qualification. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference check with current employer (or most recent employer if not currently employed) and background investigation.

About Raleigh-Durham

The Raleigh-Durham area is consistently ranked among the top places to live with strong job growth and a high quality of life. Top universities, a rich diversity of arts and cultural offerings, excellent health care, and lower than average housing costs, draw people in from all over the nation. Our mild climate and proximity to both beaches and mountains makes the Raleigh-Durham area an ideal place to live.