Admissions Assistant

Acadia Healthcare; Belton (TX); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

401(k) with company match

Stock-based awards

Generous paid time off

Professional development & leadership

Job summary

Acadia HealthCare's Cedar Crest Hospital is seeking an Admissions Assistant to support patient intake, verify insurance, and coordinate admissions. This role emphasizes compassionate customer service, accurate data handling, and collaboration with clinical teams to ensure smooth transitions of care.

Ideal candidates have healthcare experience, a bachelor’s degree preferred, and CPR certification. The position is based at Cedar Crest Hospital in Texas and offers comprehensive benefits and

Qualifications

• Bachelor’s degree preferred; Social Services background a plus.
• Experience in healthcare environments is desirable.

Responsibilities

• Greet and admit patients upon arrival and coordinate intake.
• Handle clerical duties, data entry, and telephone inquiries.
• Verify insurance information and assist with claims as needed.
• Explain admission forms and notify clinical staff of arrivals.
• Maintain patient records and ensure accurate documentation.
• Provide compassionate, professional service and prioritize patient safety.
• Assist with patient transport and follow-up paperwork when required.

Skills

Customer service

Data entry

Insurance verification

Communication skills

Education

Bachelor's degree preferred

Tools

CPR certification

Job description

Overview

Admissions Assistant - Cedar Crest Hospital

We are seeking compassionate and detail-oriented healthcare professional with expertise in patient admissions, intake coordination, insurance verification, and behavioral health services. Skilled at building therapeutic relationships with patients and families, facilitating seamless transitions of care, and collaborating with multidisciplinary teams to ensure safe, efficient, and patient-centered outcomes. If you are Dedicated to delivering exceptional customer service, maintaining regulatory compliance, and prioritizing patient safety throughout every stage of the admission and treatment process,

Situated on over 30 acres in the beautiful rolling hills of Central Texas, Cedar Crest provides innovative behavioral health and substance abuse treatment for children, adolescents, and adults. Our private campus includes walking trails, picnic areas, outdoor swimming pool, full-size gym, and state-of-the-art exercise equipment; providing opportunities for leisure, therapeutic recreation, and team building skills. Cedar Crest provides a full continuum of care including adolescent residential, inpatient, outpatient, and partial hospitalization/intense outpatient treatments.

Why Join

• Competitive compensation with industry leading annual performance-based bonus opportunity
• Comprehensive benefits including medical, dental, and vision insurance
• 401(k) with company match to support your financial future
• Stock-based awards, giving you a stake in Acadia’s success
• Generous paid time off for vacation, sick days, and holidays
• Professional development & leadership training to sharpen your skills
• Career mobility within Acadia’s nationwide network of 250+ facilities

Responsibilities

ESSENTIAL FUNCTIONS:

• Greet and search new patients and those transporting patients upon arrival.
• Responsible for clerical duties such as managing paperwork, handling data entry, engaging with insurance companies over claims, and answering phones.
• Complete the paperwork necessary to admit the patient to the assigned program and explain forms prior to patient signing, notify the clinical lead of the patient’s arrival, and escort the patient and documentation to the appropriate location within the facility.
• Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient.
• Ensure all required patient information is received and processed and necessary appointments are made with the proper behavioral or medical health personnel.
• Demonstrate a positive, empathetic, and professional attitude toward customers always.
• When a patient’s needs are not met, acknowledge and work to resolve complaints. Recognize that patient safety is a top priority.
• Demonstrate a sense of urgency related to the importance of patient safety and provide excellent customer service.
• Ensure the well-being of patients and provide a positive, supportive, and structured environment.
• Responsible for conducting safety checks and ensuring that supervision is conducted at 15-minute intervals, as noted in special precautions, or in accordance with individualized supervision guidelines as needed.
• Document timely, accurate, and appropriate clinical information in patients’ medical records and inpatient registration or other technology systems.
• Assist in providing a safe, secure, clean and, comfortable environment for patients, significant others and, staff.
• Interact routinely with patients, observe behaviors, and communicate significant observations to admissions staff.
• May obtain patient's vital signs, height, and weight as assigned and document in the patient record.
• Engage patients in activities and interactions designed to encourage the achievement of the treatment goals.
• Assist incoming patients/family members with contraband searches, and itemizing belongings and valuables when needed.
• Complete and maintain required documentation.
• Assist with follow-up and paperwork as required on incidents and events that may take place in the facility.
• May provide transportation for the patient, or coordinate transportation with an appropriate staff member.
• Recognize that patient safety is a top priority.
• Data Entry

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• Bachelor’s degree is preferred; Social Services field is a plus.
• One or more years’ experience in healthcare preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

ADDITIONAL REGULATORY REQUIREMENTS:

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed toprovidingequalemploymentopportunitiestoall applicantsforemploymentregardlessofanindividual’scharacteristicsprotected byapplicable state,federalandlocallaws.