Admissions Assistant

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 34,000 - 46,000; Full time

Benefits offered by this job

Complimentary museum admission

Museum Store discount

Job summary

The University of Texas at Austin's Blanton Museum of Art is hiring an Admissions Assistant to support the Visitor and Volunteer Services Department. You will check in visitors, sell admissions and memberships onsite, and provide information on exhibitions and programs.

Responsibilities include processing transactions, supporting CRM records, and assisting with deposits, reports, and daily accounting reconciliation. Work requires excellent customer service and teamwork across departments.

Qualifications

• High school diploma or GED required.
• 1 year experience with clerical functions including ticketing systems, constituent database, cash register, or POS equipment.
• Strong customer service skills and ability to enforce museum policies.
• Proficient in PC/Mac, MS Word and Excel; good written and verbal communication.

Responsibilities

• Check in visitors and process admissions and memberships onsite.
• Handle point-of-sale transactions and promote memberships and revenue opportunities.
• Generate daily deposits and related reports; assist with basic accounting reconciliation.
• Support supervision of student workers and volunteers; manage signage and materials.

Job description

Admissions Assistant - Hiring Department: Jack S Blanton Museum of Art - Position Open To: All Applicants - Weekly Scheduled Hours: 40 - FLSA Status: Non-Exempt from FLSA - Earliest Start Date: Sep 01, 2026 - Position Duration: Expected to Continue Until Aug 31, 2029 - Location: UT MAIN CAMPUSGeneral Notes: The Blanton Museum of Art at the University of Texas at Austin is known for its bold vision, from a dynamic reinstallation of the collection galleries in 2017, to the opening of Ellsworth Kelly’s monumental work of art, Austin, in 2018, and redesign of its grounds by Snøhetta in 2023, and the exhibitions and educational programs that define the museum’s role in the community. There is even more to come for the Blanton and the thousands of school and university students and visitors we serve. With a proven track record as a museum that is deeply relevant, and where education is embedded into everything we do, we have put The University of Texas at Austin, and the city of Austin, on the forefront of the visual arts.Benefits-eligible: Blanton Museum of Art staff enjoy the same competitive benefits, programs and services available to University of Texas at Austin employees. Blanton staff has access to complimentary admission to the museum, selected museum events, and a 20% discount at the Museum Store.Important to note: this is a three-year position subject to renewal based on funding and performance.

Purpose

The Admissions Assistant is a full-time position that is responsible for assisting in the successful operations of the Visitor and Volunteer Services Department while delivering exceptional customer service to all museum visitors. This role is a key team member tasked with checking in visitors, selling admission tickets and memberships onsite, and providing basic museum information to visitors. Additional duties include compiling deposits and reporting. This position reports to the Assistant Director of Visitor and Volunteer Services.

Responsibilities

Visitor Relations and Sales Transactions: Deliver an exceptional, welcoming visitor experience that drives repeat visitation, membership conversion, and positive word-of-mouth. Check in visitors (individuals and groups), process admissions, and promote memberships and other revenue opportunities. Handle all point-of-sale transactions including credit cards, cash, and coupons. Actively support sales goals through outreach, upselling, and membership promotion. Process group sales and maintain CRM records, ensuring accurate data entry and related administrative support. Respond to visitor and member inquiries and resolve issues in person; monitor voicemails online or via email in a professional and timely manner. Stay informed on exhibitions, programs, and campaigns to provide accurate information and support promotion efforts. Collaborate across departments to encourage membership and enhance visitor engagement. Provide visitor service support at the Blanton Museum's Kelly Building (BMK) by standing to greet and direct guests, monitor attendance, and answer visitor questions. Assist with “Lost & Found” management, “Kid’s box” restocking, and “MakeWild” duties.

Daily Accounting and Reporting: Prepare daily deposits and assist with basic accounting reconciliation. Generate and distribute admissions, attendance, and related reports.Administrative and Volunteer Support: Answer phones and manage departmental messages. Support supervision of student workers and volunteers as needed. Maintain inventory of printed materials and ensure signage is current and properly displayed. Other related functions as assigned.

Required Qualifications

• High school diploma or GED.
• Must be able to work Wednesday through Sunday (non-standard work week). Holiday hours may be required. Additional hours may be required during peak periods and museum events.
• 1 year demonstrated experience with clerical functions to include: ticketing systems, constituent database, cash register, or point of sale equipment.
• Experience in a position that requires a high degree of accuracy; detail-oriented.
• Must enjoy working with public and display strong customer service skills.
• Ability to be courteous while confidently enforcing museum policies with all visitors.
• Skilled in the use of PC or Mac computers and basic office software (MS Word and Excel).
• Strong, pro-active communication and interpersonal skills (both verbal and written).
• Works well with interruptions and can multi-task.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree or higher in Art, Art History or Business.
• More than the above 1 year demonstrated experience with clerical functions.
• Experience with Tessitura or Altru database and ticketing system.
• Customer service experience in a box office, hotel, museum, or theater.
• Art museum or K-12 teaching experience.
• General interest and knowledge of the arts, Austin, and UT Austin.

Salary

Salary $40,000

Working Conditions

Requires working with the public. May work around standard office conditions. Repetitive use of a keyboard at a workstation. Must be able to separate ticket stock as needed. Requires remaining in a stationary position for extended periods of time. Work Shift Wednesday – Sunday (non-standard workweek). Holiday hours may be required. Additional hours may be required during peak periods and museum events.

Required Materials

Resume/CV Letter of interest 3 work references with their contact information including email addresses; at least one reference should be from a supervisor.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and Title IX. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.

Comments and Inquiries: Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus