Admissions & Academics Coordinator

Doxa Church; Rocklin (CA); On-site; USD 23,000 - 29,000; Part time

Benefits offered by this job

Flexible part-time schedule

Job summary

Eden Classical Academy in Rocklin, CA is seeking an energetic Admissions & Academics Coordinator to support admissions and academic operations part-time (20 hours per week). You will be the key connection point for prospective families, helping them navigate the inquiry-to-enrollment journey while supporting teachers and school leadership.

This role involves coordinating Open House events, assessments, family interviews, and onboarding through FACTS, plus assisting with curriculum guides,

Qualifications

• Spiritually mature Christian actively involved in a Bible-believing church.
• Highly organized with dependable follow-through.
• Comfortable using digital tools and platforms.

Responsibilities

• Guide prospective families from inquiry to enrollment.
• Coordinate Open House registrations, assessments, and family interviews.
• Support student enrollment and family onboarding through FACTS.
• Assist in administrative coordination for Upper School with leadership.
• Maintain systems and workflows with Asana and other tools.
• Train staff in consistent process usage.

Skills

Highly organized

Warm communication

Proactive

Systems & processes

Digital tools

Multi-priority

Tools

Asana

FACTS

Job description

Admissions & Academics Coordinator

Part-Time | 20 Hours Per Week
Reports to: Head of School
Contract Term: July 1, 2026 - June 30, 2027 (renewable annually)

About Eden

Eden Classical Academy is a growing Christ-centered classical school and ministry of Doxa Church, founded in 2022 with a vision to partner with families in the formation of students through wisdom, virtue, and Biblical truth. What began with 74 students in Pre-K through 9th grade has continued to grow each year, now expanding through 12th grade as more families seek a collaborative approach to Christian education.

At Eden, education is viewed as far more than academic achievement - it is about soul formation. We believe students are image bearers of Christ, and our mission is to come alongside parents as they raise their children in the discipline and instruction of the Lord. Through a collaborative, classical, and Christ-centered model, we seek to cultivate what is good, true, and beautiful in both students and our broader community.

Joining Eden means becoming part of a mission-driven team helping build something meaningful, growing, and deeply rooted in eternal purpose. This is an opportunity to contribute to a school culture marked by warmth, excellence, intentionality, and a shared commitment to glorifying God through education.

The Opportunity

Do you love creating order, building meaningful relationships, and being part of a mission that impacts families for generations? Eden is seeking an energetic and highly capable Admissions & Academics Coordinator to help drive excellence across both our admissions experience and academic operations. In this dynamic role, you'll serve as a key connection point for prospective families, support teachers and school leadership, and help ensure the systems behind Eden's thriving school culture run smoothly and effectively. If you are proactive, people-oriented, deeply organized, and passionate about Christian education, we would love to meet you.

What You'll Do

Admissions & Family Experience

• Guide prospective families through the admissions process from inquiry to enrollment
• Coordinate Open House registrations, assessments, and family interviews
• Respond promptly and warmly to family inquiries
• Support student enrollment and family onboarding through FACTS
• Help ensure a welcoming and professional admissions experience

Academic & Administrative Support

• Support Upper School leadership and teachers with administrative and academic coordination
• Assist in implementing Eden's grading philosophy
• Coordinate curriculum guides and weekly At Home Instruction Guides (AHIG)
• Support projects related to curriculum, scheduling, and professional development
• Execute follow-up tasks from leadership and staff meetings

Systems & Operations

• Help implement and maintain effective systems and workflows
• Support administrative team organization through Asana
• Train and support staff in consistent process usage
• Assist with handbooks, school events, and operational projects

Additional Support

• Coordinate the Uniform Lookbook
• Attend monthly professional development meetings
• Be available to substitute as needed

Who You Are

• A spiritually mature Christian actively involved in a Bible-believing church
• Highly organized and dependable
• Warm, relational, and professional in communication
• Strong with systems, processes, and follow-through
• Comfortable balancing details with people-focused work
• Proactive and able to manage multiple priorities effectively
• Confident with digital tools, communication platforms, and task management systems

What Makes Someone Successful in This Role

• You naturally create structure and clarity
• You enjoy helping people feel welcomed and cared for
• You follow through consistently and notice details others miss
• You thrive in both independent work and collaborative support roles
• You can move between administrative tasks and relational interactions with ease
• You value excellence while maintaining warmth and flexibility

Why Join Eden?

• Meaningful, mission-driven work
• A collaborative and supportive leadership culture
• Opportunity to shape systems and strengthen school operations
• Flexible part-time schedule
• A Christ-centered environment committed to truth, beauty, goodness, and academic excellence