Admission Coordinator

VOALA; Downey, Northern (CA, KY); Hybrid; USD 34,000 - 36,000; Full time

Job summary

VOALA in Downey, CA is seeking an Admission Coordinator to bridge hospitals and VOALA programs, coordinating admissions to SCADP and VOALA sites, and handling referrals and records with care and efficiency.

You will work under the Director of Clinical Operations to monitor beds, triage referrals, verify MediCal status, and ensure timely communication with treatment sites and partners to support successful client placements.

Qualifications

• Must pass fingerprint clearance and background checks.
• Bachelor's degree in Social Work or related discipline (or equivalent education/experience).
• Three years’ experience in SUD treatment.
• AOD Level I Certification, CCAPP/CADTP or CADEE in good standing.
• Preferred: Master of Social Work.
• Bilingual in English and Spanish.

Responsibilities

• Communicate with Hospital, Court, and other referral sources to coordinate admissions to SCADP and VOALA programs.
• Monitor daily bed count at all SCADP/VOALA sites, maintaining correct availability.
• Request, obtain, and review medical records, ASAM triage, and other documents from referrers.
• Perform triage on referrals and documentation for admission appropriateness.
• Research MediCal status of referrals and enter data as required.
• Send required records to treatment sites, referral sources, and officials; follow up as needed.
• Note follow-up for any mental health, physical health or detox/psychiatric treatment needed.
• Coordinate outreach and collaboration with community partners.

Skills

Bilingual English/Spanish

Education

Bachelor's degree in Social Work or related discipline

AOD Level I Certification

Job description

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless facilities, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org .

PAY RATE: $24.85 - $26.16 Per Hour

BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

The Admission Coordinator is the Liaison between hospitals and other referral sources for clients who may need Substance Use Disorder (SUD) treatment at one of various SCADP or VOALA facilities, programs or shelters. This includes overseeing resources and coordinating the efforts of community partners, and conducting ongoing outreach to serve participants and leverage SCADP and community assets.

DUTIES AND RESPONSIBILITIES

Under the supervision of Director of Clinical Operations, the Admissions Coordinator will:

• Communicate with Hospital, Court, and other agency Social Services representatives, Discharge Planners, Court Officers, Probation officers, Parole Officers and other referral sources to coordinate admissions to SCADP and VOALA programs.
• Monitor Daily Bed Count at all SCADP/VOALA Substance Use Disorder sites, maintain correct availability considering scheduled admits, daily intake, and input from referral sources.
• Request, obtain, and review medical records, ASAM triage, and other relevant documents from referrers.
• Perform triage on referrals and documentation for appropriateness of admission to SCADP/VOALA programs
• Research MediCal status of referrals for active status and county of record, make appropriate SAGE entries.
• Send required records to treatment sites, referral sources, state and county officials and MediCal, as required
• Note follow up with any required mental health, physical health or detox/psychiatric treatment needed.
• Confirm any pharmacy information needed, and communicate with treatment site
• Follow up with treatment site and referral source all confirmed admission to SCADP/VOALA program, including admit date and anticipated stay.
• Coordinate outreach and collaboration efforts with community partners
• Other Duties as directed to accomplish program goals.

ESSENTIAL ABILITY ACKNOWLEDGEMENT

Ability to work and deal with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs, which may include clients with homelessness, mental illness, substance abuse, recently released from incarceration, and other challenges.

ESSENTIAL FUNCTIONS

• An essential function of this position requires incumbents to report to the office.
• LIAISON: Communicate with Hospital, Court, and other agency Social Services representatives, Discharge Planners, Court Officers, Probation officers, Parole Officers and other referral sources to coordinate admissions to SCADP and VOALA programs
• RECORD REVIEW AND TRIAGE: Request, obtain, and review medical records, ASAM triage, and other relevant documents from referrers. Perform triage on referrals and documentation for appropriateness of admission to SCADP/VOALA programs
• COORDINATION OF SERVICES: Monitor Daily Bed Count at all SCADP/VOALA Substance Use Disorder sites, maintain correct availability considering scheduled admits, daily intake, and input from referral sources.
• ADMINISTRATION: Research MediCal status of referrals for active status and county of record, make appropriate SAGE entries. Send required records to treatment sites, referral sources, state and county officials and MediCal, as required. Note follow up with any required mental health, physical health or detox/psychiatric treatment needed. Confirm any pharmacy information needed, and communicate with treatment site
• CHANGE LEADERSHIP: Identifies better, faster, more efficient ways to achieve the mission of the program
• Community Outreach.
• Other duties as required and may be subject to change

MANDATED REPORTER

As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.

Qualifications

REQUIREMENTS

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.

EDUCATION

• Bachelor's degree in Social Work (or related discipline) or a combination of relevant education and experience (4 years).
• AOD Level I Certification - Certified and in good standing as an Alcohol and Other Drug Counselor by an approved accrediting organization (CCAPP, CADTP or CADEE)

EXPERIENCE

• Three years’ Experience in SUD Treatment

PREFERRED QUALIFICATIONS

• Master of Social Work or discipline related to Program services
• Experience connecting clients to community and government resources.
• Experience serving the target community
• Bilingual in English and Spanish.
• Well informed of organizational priorities and procedures.
• Knowledge of Los Angeles area community resources
• Knowledge of Housing First Model and Harm Reduction Model

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.