Adminstrative Assistant Part-Time

My Unbounded Life; United States; Remote; USD 10,000 - 60,000; Part time

Job summary

An innovative organization is seeking a dedicated Administrative Assistant to support efficient office operations in a remote setting. This role involves managing correspondence, scheduling appointments, and maintaining filing systems. You will play a crucial part in ensuring smooth communication and organization within the team. If you have strong computer skills, attention to detail, and a knack for multitasking, this is an excellent opportunity to contribute to a dynamic work environment while enjoying the flexibility of remote work. Join a forward-thinking team and help streamline administrative processes today!

Qualifications

• Strong computer skills and proficiency in office software.
• Excellent time management and organizational skills.

Responsibilities

• Manage correspondence, including phone calls and emails.
• Schedule appointments and maintain calendars for staff.
• Prepare and format documents, ensuring accuracy and clarity.

Skills

Time management

Computer proficiency

Attention to detail

Communication

Organization

Adaptability

Problem-solving

Customer Service

Multi-tasking

Confidentiality

Job description

Administrative Assistant - United States, Remote

Department: Administrative Dept

Employment Type: Part Time

Location: Out Today

Compensation: $26.00 – $28.00 / hour

Description
We seek an Administrative Assistant to provide administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.

Key Responsibilities

1. Managing Correspondence: Administrative assistants often handle incoming and outgoing communication, including answering phone calls, responding to emails, and drafting memos or letters on behalf of their superiors.
2. Scheduling and Calendar Management: They maintain and organize schedules, and arrange appointments, meetings, and travel itineraries. This includes coordinating with internal staff, external clients, and vendors to ensure smooth scheduling.
3. Document Preparation: Administrative assistants may assist in preparing and formatting various documents, such as reports, presentations, spreadsheets, and meeting agendas. They may also proofread and edit documents for accuracy and clarity.
4. Data Entry and Maintenance: They are responsible for inputting and managing data in various systems or databases. This can include maintaining contact lists, updating customer or employee records, and organizing files and documents.
5. Meeting and Event Coordination: Administrative assistants often arrange and coordinate meetings, conferences, and events. They may book venues, arrange catering, send invitations, and prepare necessary materials or equipment.
6. Office Management: They may handle general office tasks such as ordering and maintaining office supplies, managing office equipment, processing invoices and expenses, and coordinating with maintenance and cleaning services.
7. Research and Information Gathering: Administrative assistants may research specific topics, gather information, and prepare reports or summaries for their superiors. This can involve using online resources and databases or contacting external sources.
8. Confidentiality and Discretion: Administrative assistants frequently handle sensitive information and must maintain strict confidentiality. They may deal with confidential documents, discussions, or personal matters and must exercise discretion and professionalism.
9. Communication and Liaison: They act as liaisons between different departments, teams, or individuals within the organization. They may relay messages, coordinate tasks, and facilitate effective communication to ensure smooth workflow.

Skills, Knowledge, and Expertise

1. Time management.
2. Computer proficiency.
3. Attention to detail, communication, organization, and adaptability.
4. Problem-solving.
5. Customer Service.
6. Multi-tasking, and confidentiality.

Job Features

Job Category

Administrative