Administrator, Print Support MS Onsite

Ricoh USA, Inc.; Southampton (MA); On-site; USD 28,000 - 36,000; Full time

Job summary

Ricoh USA, Inc. is seeking an Administrator, Print Support MS Onsite to manage daily support for assigned Ricoh managed devices, ensuring print availability and SLA achievement. You will handle supplies, service, and asset management while delivering strong customer service.

The role includes monitoring fleet performance, coordinating with teams, and reporting metrics. Requires degree or equivalent experience, and prior fleet management exposure is preferred.

Qualifications

• Four-year college degree or equivalent work experience.
• Experience managing large-scale fleet implementations preferred.
• Basic knowledge of Printers, MFPs, and MFDs.
• Minimum of two years of project/program management experience.

Responsibilities

• Monitor fleet program to maintain performance and SLAs.
• Interface with Ricoh, third-party, and vendor resources.
• Manage fleet supply: procurement, PAR levels, inventory, distribution.
• Respond to customer support requests promptly and professionally.
• Support fleet optimization by identifying over/underutilized devices.
• Monitor service alerts and ensure parts for technicians arrive on time.
• Coordinate machine moves, removals, and installations.
• Adhere to IMACD processes and report status timely.
• Report asset and service contract information as required.
• Manage meter readings collection, validation, submission.
• Maintain Master List of Devices and deliver reports.

Skills

Customer service

Communication

Project management

Printer knowledge

Problem solving

Education

Four-year college degree

Tools

Asset management tools

Job description

Administrator, Print Support MS Onsite

$19.86 - $26.35 per hour

POSITION PROFILE

Responsible for the daily support of assigned RICOH managed devices within the customer's fleet, including the delivery of supplies, service, and asset management services that ensure print availability and achievement of service level agreements (SLAs). Responds to customer requests, service requests, device alerts, technical support needs, and training requirements with a strong focus on customer service.

Ensures solutions and applications used to monitor, manage, and report on the assigned fleet are operating properly, routinely reconciled, and that any outages are escalated appropriately.

JOB DUTIES AND RESPONSIBILITIES

• Monitors all facets of the fleet program to ensure performance standards are maintained and service level agreements (SLAs) between the customer and RICOH are achieved.
• Interfaces with RICOH, third-party, and vendor support resources to anticipate and prevent customer-impacting problems, as well as remedy issues as they occur.
• Responsible for supply management of the fleet, including ordering, procurement, PAR (Periodic Automatic Replacement) levels, inventory, and distribution.
• Responds to customer support requests and ensures they are resolved quickly, accurately, and professionally.
• Supports continuous fleet optimization efforts through identification of overutilized, underutilized, frequently serviced, and exception devices.
• Monitors service alerts and request activity to ensure service response requirements are met and that parts arrive in support of dispatched service technicians at the appropriate place and time.
• Helps coordinate machine moves, removals, and installations.
• Adheres to IMACD processes by coordinating and supporting functional tasks, managing activities, and communicating status updates in a timely manner.
• Reports asset and service contract information as required.
• Manages the manual and automatic (AMR) collection, review, validation, and submission of meter readings.
• Maintains an accurate Master List of Devices (MLD) using appropriate asset management tools and databases and delivers contracted reports as scheduled or upon request.
• Acts as an advocate for the customer in all matters concerning fleet reporting and support services.
• Conducts periodic client satisfaction surveys.
• Partners with the Sales team to provide semi-annual executive overviews of emerging business printing technology and industry trends.
• Conducts implementation of national launch programs and processes, including field training.
• Completes all required administrative tasks accurately and in a timely manner.
• Maintains a professional appearance and positive demeanor.
• Manages hot-swap inventory.
• Supports inventory and implementation efforts.
• Performs other duties as assigned.
• Provides training on the use of RICOH equipment and features.
• Manages printer procurement as required by the customer.

QUALIFICATIONS (Education, Experience, and Certifications)

Typically requires:

• Four-year college degree or equivalent work experience required.
• Prior experience managing large-scale fleet implementations preferred.
• Basic knowledge of Printers, Multi-Function Printers (MFPs), and Multi-Function Devices (MFDs).
• Minimum of two years of project/program management experience with a proven track record of customer service success.

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent customer service skills, including the ability to follow up and ensure issue resolution.
• Strong communication and presentation skills.
• Strong project management skills and the ability to prioritize tasks effectively.
• Strong technical knowledge of network and site-specific printers, as well as company products.
• Demonstrates a methodical approach to problem-solving.

WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS

• Typically works in an office environment with adequate lighting, ventilation, and normal temperature and noise levels.
• Requires interaction within the department, with other corporate personnel, and externally with customers, agencies, and vendors.
• Work assignments are diversified; past precedents are used to resolve work problems, and new alternatives may be developed to address unique situations.
• Modest physical effort is required. Work may involve walking, standing, bending, reaching, lifting, or carrying objects weighing up to 50 pounds (e.g., paper, books, files, and small parts).
• Requires moderate dexterity and regular use of basic office and technical tools, including calculators, keyboards, hand tools, and eye-hand coordination.
• The above statements describe the general nature and level of work performed and are not intended to be an exhaustive list of responsibilities, skills, efforts, or working conditions associated with the position.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.