Administrator of Project Support

National Airlines; Orlando (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

National Airlines, based in Orlando, FL, seeks an Administrator of Project Support to bolster safety and regulatory compliance within the Operations Department. The role partners with the VP of Technical Services and Maintenance to manage FAA communications and documentation across the organization.

The position emphasizes project management, risk reduction, and accurate record-keeping, with duties extending to meeting coordination and office administration as needed.

Qualifications

• Aviation background and experience preferred.
• Bachelor’s degree in aviation related discipline preferred.
• 4 years of document management experience preferred.
• 4 years of Project Management experience preferred.
• Proficient with Microsoft Office 365 specifically Word, PowerPoint, Excel, and OneNote.

Responsibilities

• Coordinates with department managers on fix strategies for investigations and disclosures.
• Files and manages all official correspondence.
• Assists with Project Management on departmental initiatives.
• Identifies hazards and reduces risks through Safety Risk Management.
• Participates in SMS Safety Action Team and Safety Review Board meetings.
• Coordinates FAA communication and formal correspondence with FAA personnel.
• Works with Technical Publications to ensure manual content meets regs.
• Tracks open FAA items and leads weekly operations meetings.
• Supports VP Operations with office management and meeting minutes.

Skills

Aviation background

Project Management

Document management

Microsoft Office 365

Education

Bachelor’s degree in aviation related discipline

Tools

Microsoft Office 365

Job description

Description

National Airlines, based in Orlando, FL, operates a fleet of B747 and A330 aircraft to provide customers with a broad array of domestic and international operations and specializes in time sensitive and special handling requirements to accomplish its missions worldwide.

Job Title: Administrator of Project Support

Location: Orlando, Florida

Department: Maintenance

Reports To: Vice President of Technical Services

FLSA Status: Exempt

Summary: The Administrator of Project Support role is imbedded within the Operations Department and is responsible for the promotion of safety and compliance initiatives.

Essential Functions:

• Coordinates with departmental managers and directors on development of comprehensive fix strategies for Letters of Investigation, Voluntary Disclosures, SAFA reports and other formal responses.


• Files and manages all official correspondence.


• Assists with Project Management on all departmental initiatives as assigned by the VP of Technical Operations.


• Identification of hazards and reducing operational risks through the Safety Risk Management program.


• Participation in the SMS (Safety Management Systems) Safety Action Team meetings and attendance at Safety Review Board meetings.


• Coordinates all incoming FAA (Federal Aviation Administration) communication and formal written communication with FAA personnel on matters delegated by the Vice President Technical Operations.


• Special assignments as designated by the Vice President of Technical Operations.


• Works with the Manager of Technical Publications to ensure the content of the National Airlines manual system is consistent, meets regulatory requirements, and interfaces with other manuals as appropriate.


• Tracks all open FAA items.


• Schedules and lead weekly meetings with Operations management to ensure timely responses of all FAA correspondence.


• Assists the Vice President of Technical Operations with office management, meeting scheduling, meeting minutes publication, documentation, and calendar management.


• Performs other duties as assigned.

Minimum Experience, Qualifications & Skills:

• Aviation background and experience preferred.


• Bachelor’s degree in aviation related discipline preferred.


• 4 years of document management experience preferred.


• 4 years of Project Management experience preferred.


• Proficient with Microsoft Office 365 specifically Word, PowerPoint, Excel, and OneNote.

Physical Demands:

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, telephone, copy machine/printer.


• Ability to sit at a computer terminal for an extended period.


• Specific vision abilities required by this job include close vision requirements due to computer work


• Light to moderate lifting up to 10 pounds.

Work Environment:

• Moderate noise (i.e., business offices with computers, phones, printers, and overhead lights).


• Ability to work in a confined office or open cubicle environment

The work physical demands and environmental characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The duties listed above are intended only as illustrations of various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

National Air Cargo is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, Protected Veteran status, genetic information, pregnancy, or any other legally protected status. We prohibit discrimination in all aspects of employment, including recruitment, hiring, compensation, benefits, training, termination, promotions or other conditions of employment or career development. We take affirmative steps to hire and advance females, racial minorities, Protected Veterans, and Individuals with Disabilities. We offer Reasonable Accommodations where necessary to candidates for employment and to our qualified employees with disabilities.

National Airlines also expects all our employees to support and promote our Safety Management System (SMS) Safety Policy and Safety Objectives. Employees at all levels of the organization are encouraged to report safety concerns or hazards without fear of reprisal.