Administrator - Entertainment Production Services

Wynn Resorts; Montgomery (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Wynn Las Vegas is seeking a mature and organized Administrative Assistant to join the 24/7 Entertainment Production Services and Sound & Video team. You will answer calls, prepare client billing, maintain schedules, and support executives.

The role requires a high school diploma, at least two years in an administrative role in entertainment or resort settings, strong Microsoft Office skills, and the ability to multitask under pressure.

Qualifications

• Must have a high school diploma or equivalent.
• Minimum of two (2) years’ experience in a Secretarial/Administrative role within an entertainment A/V or resort environment.
• Outstanding organizational, interpersonal, and administrative skills with excellent attention to detail.
• Willing to define, practice and conform to safe working procedures.
• Knowledge of OSHA health and safety protocols is an asset.
• Excellent problem‑solving skills and strong interpersonal skills with leadership, safety, and teamwork.
• Good written and verbal communication skills.
• Strong computer skills in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Answer telephone calls and handle general department inquiries.
• Facilitate urgent requests by contacting appropriate lead or management.
• Prepare and post all client billing and spreadsheet tracking.
• Prepare files, materials, correspondences, MEO/CEO distribution, and review.
• Attend Bi-Weekly MEO Meetings.
• Cross check daily timesheets.
• Maintain posted weekly schedule updates with the Executive Director.
• Oversee department memo board.
• Complete and bill all banquet power request forms and basic data entry.
• Create and prepare invoicing, requisition orders, and purchase orders.
• Coordinate and maintain effective office procedures and efficient workflow.
• Establish and maintain harmonious relationships with superiors, co-workers, clients, and vendors.
• Perform a full range of secretarial duties.
• Manage multiple priorities and meet deadlines in high-pressure situations.
• Inventory and restock department first aid cabinets.
• Perform all other duties as assigned.

Skills

Secretarial experience

Organizational skills

Interpersonal skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Wynn Las Vegas has an in-house 24/7 full-service Entertainment Production Services and Sound & Video Department to accommodate audio-visual and technical requests associated with convention, exhibit, private and catered event functions. Customer support for our clients is the number one factor that determines our department’s success.

Job Responsibilities

• Answer telephone calls and handle general department inquiries.
• Facilitate urgent requests by contacting appropriate lead or management.
• Prepare and post all client billing and spreadsheet tracking.
• Prepare files, materials, correspondences, MEO/CEO distribution, and review.
• Attend Bi-Weekly MEO Meetings.
• Cross check daily timesheets.
• Maintain posted weekly schedule updates in conjunction with the Executive Director.
• Oversee department memo board.
• Complete and bill all banquet power request forms and basic data entry.
• Create and prepare invoicing, requisition orders, and purchase orders.
• Coordinate and maintain effective office procedures and efficient workflow.
• Establish and maintain harmonious working relationships with superiors, co-workers, clients, and vendors.
• Perform a full range of secretarial duties.
• Manage multiple priorities simultaneously and meet deadlines, often in stressful and high‑pressure situations.
• Inventory and restock department first aid cabinets.
• Perform all other duties as assigned.

Qualifications

• Must have a high school diploma or equivalent.
• Minimum of two (2) years’ experience in a Secretarial/Administrative role within an entertainment A/V or resort environment.
• Must possess outstanding organizational, interpersonal, and administrative skills, as well as excellent attention to detail.
• Willing to define, practice and conform to safe working procedures.
• Knowledge of OSHA health and safety protocols is an asset.
• Must possess excellent problem‑solving skills and strong interpersonal skills with proven talents in leadership, safety, and teamwork.
• Must possess good written and verbal communication skills.
• Strong computer skills and proficiency in Microsoft Office specifically Outlook, Word, Excel, and PowerPoint.
• Models a professional and polished appearance as required by company guidelines.
• Must be able to work evenings, weekends, holidays, and long hours.
• Must be able to interact with internal and external guests in a professional manner.
• Must have legal authorization to work in the United States.

Wynn Resorts is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Wynn Resorts does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. If you require alternative methods of application or screening, you must approach the employer directly to request this as Indeed is not responsible for the employer’s application process.