Administrator, Employment - Full Time (RECRUITER)

Ccbcmd; Catonsville (MD); On-site; USD 71,000 - 117,000; Full time

Job summary

CCBC seeks an Administrator, Employment to partner with college leadership and hiring managers, building proactive recruitment strategies and diverse talent pipelines across an academic environment. You will help attract and retain exceptional talent and strengthen the College’s recruitment practices to support student success.

Candidates with higher education recruitment experience are strongly preferred. A Bachelor’s degree and five years of related experience are required, with knowledge of

Qualifications

• Bachelor’s degree in Business, HR, or related field and five years of directly related recruitment experience.
• Experience in higher education recruitment preferred.
• Knowledge of federal and state employment laws related to hiring and selection.
• Proficiency with MS Office, ATS, and HRIS systems.

Responsibilities

• Provide leadership or support to assigned college division and function.
• Develop and coordinate job announcements and ads for CCBC recruitments.
• Research and recommend new sources for active and passive recruitment.
• Assist hiring managers with targeted recruitment strategies and interview processes.
• Verify search documentation submitted to HR for accuracy.
• Respond promptly to inquiries from applicants; arrange pre-employment testing and screenings.
• Participate in candidate selection and follow up with managers on recruitment effectiveness.
• Process new hire documentation and coordinate hire dates and compensation.
• Assist in daily recruitment tasks and ATS enhancements; back-up for recruitment operations.
• Process I-9s and assist with MS Skills Test and typing exams as needed.
• Develop training modules on recruitment processes and ATS for staff and faculty.
• Represent CCBC at job fairs and assist with internal/external event planning.
• Support development of recruitment policies and reporting; maintain confidentiality.

Skills

Interpersonal communication

Talent pipeline development

Relationship management

Strategic recruitment

Time management

Education

Bachelor's degree in Business, HR, or related field

Tools

MS Office

Applicant Tracking Systems

HRIS systems

Job description

The Administrator, Employment serves as a key recruitment partner for the College, building strong relationships with hiring managers, search committees, and College leadership to attract and retain exceptional talent. In this highly collaborative role, you will develop proactive recruitment strategies, build diverse and effective talent pipelines, and support hiring across an academic environment. This position offers an opportunity to strengthen the College’s recruitment practices, develop meaningful partnerships across the institution, and help connect talented professionals with opportunities to contribute to student success. Candidates with experience recruiting in a higher education environment are strongly preferred.

Bachelor’s degree in Business, Human Resources, or a related field and five years of directly related experience in recruitment and talent acquisition required. Experience in higher education is preferred. Knowledge of federal and state laws related to employment and employee selection procedures required. Proficiency in and experience with Microsoft Office, Applicant Tracking Systems, and HRIS systems is required. Professional Human Resources Certification preferred.

The anticipated hiring range for external applicants is $71,029 to $89,977, dependent upon qualifications and experience. The position's full salary range is $71,029 to $117,400, reflecting the potential for salary advancement through continued service and performance.

• Provide leadership and/or support to assigned College division and/or function.
• Remain knowledgeable about the College, its structure, culture, policies, and practices.
• Serve as point of contact for internal and external organizations.
• Prepare and analyze reports, as requested.
• Serve as an advocate for the College and its students, as required.
• Serve as liaison between College departments, faculty and/or staff, as required.

• Review all employment applications for assigned searches to determine if applicants meet minimum qualifications for education and experience.
• Develop and coordinate the dissemination of job announcements and advertisements for CCBC assigned recruitments.
• Research and recommend new sources for active and passive candidate recruiting.
• Assist hiring managers, search chairs and search committee members with targeted recruitment strategies, resources, RFR approval process, interview protocols, etc.
• Verify all search documentation submitted to HR by the search committees for accuracy and completeness.
• Respond timely to internal and external applicant situations, inquiries and requests as required.
• Arrange pre-employment testing, background & references screenings. Assist in the evaluation (and provide input) of current and prospective vendors.
• Participate and provide input regarding applicant selection.
• Conduct regular follow-up with managers to determine the effectiveness of recruiting efforts.
• Process and review new hire documentation with the Director of Compensation & Recruitment to determine appropriate hire date and compensation.
• Assist in daily recruitment functions, applicant tracking system enhancements, and integration of business practices, to improve recruitment practices, policies and procedures.
• Serve as back-up for the administration of all recruitment and employment process.
• Process I-9s for all employees.
• Serve as back-up for the administration of the MS Skills Test and Typing exams for prospective job applicants, in a standardized manner in accordance with acceptable professional practices.
• Develop and present training modules on recruitment process and Applicant Tracking System for supervisors, staff and faculty.
• Participate in CCBC and other external job fairs; assist with the organization of CCBC job fairs.
• Assist the Director of Compensation and Recruitment with the development of recruitment policies, procedures and strategies.
• Analyze, prepare, and provide various reports (routine and specialized, for internal and external use) related to recruitment (including Aff…)
• Interpret and apply HR policies and regulations pertaining to assigned functions to include posting, advertising, interviews, selection, hiring, and recommendations for salary placements.
• Acquire up-to-date knowledge and skills pertaining to the field of recruitment by attending various professional organizations’ meetings, conferences, and trainings, and by maintaining contact with other recruitment professionals within the local area.
• Act as liaison between HR and the employee/college community to ensure recruitment needs are met.
• Must excel in professional interactions with employees at all levels of the organization; to include 24 hour turnaround for emails and phone calls, collegiate discussions and interactions with employees at all levels of the organization.
• Position may require work responsibilities at various college sites and outside of normal business hours.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of federal and state laws related to recruitment, employment and employee selection procedures.
• Knowledge of staffing principles, processes and strategies.
• Knowledge of recruitment/employment programs, and various recruiting techniques.
• Ability to utilize online/social media platforms and tools in recruiting.
• Ability to communicate and effectively "sell" the college as the premier employer.
• Ability to brainstorm, propose and execute new ideas and solutions to existing challenges in recruitment and employment.
• Excellent oral/written communication, marketing, presentation, interviewing and interpersonal skills.
• Strong customer service and negotiation skills.
• Excellent time management, multi-task and organizational skills.
• Ability to interact with applicants and employees at all levels throughout the college.
• Ability to maintain a high level of confidentiality, work ethic and integrity.
• Strong computer skills, including use of the Internet, online background investigation systems, E-Verify, Enterprise and/or HRIS systems, and Applicant Tracking Systems.
• Advanced proficiency in Microsoft Office to include, Word, Excel, PowerPoint, Teams and Outlook.

Core Responsibilities

• Productivity & Efficiency: Produce the required volume of high quality and accurate work.
• Teamwork & Leadership: Work actively within the department and other areas of the college to ensure a spirit of college-wide collaboration, collegiality, civility and teamwork.
• Supports Cultural Diversity & Sensitivity: Address and support the principle that "diversity is everybody's business" through the daily performance of duties and responsibilities.Be inclusive on a daily basis by being respectful of individual differences as well as opinions of those who are affected by decisions.
• Integrity: Be honest and trustworthy in interactions with others.
• Planning & Organizing: Plan and manage time so job responsibilities are accomplished.
• Communication Skills: Use effective oral, written and electronic communication skills that promote positive relationships.
• Job Knowledge: Seek, master and effectively use relevant knowledge and technical skills to fulfill job role.
• Dependability: Carry out and follow through on work projects in order to meet commitments and deadlines. Adhere to time frames, and arrive to work, meetings and appointments on time and prepared.
• Problem Solving: Use effective problem-solving and decision-making skills to find and implement solutions.
• Initiative: Be proactive and take initiative in day-to-day activities.
• Service: Support the teaching and learning process; actively work to create and support a student-centered environment. Provide flexible, responsive and high quality service to all students, staff or community members, and seeks continual improvement of current practices and procedures.
• Adaptability: Adjust to multiple demands, shifting priorities, and unexpected events.Accept new ideas and approaches to work.
• Accountability: Accept responsibility and ownership for decisions, actions and outcomes.

Environmental Conditions and Requirements

Typical Working Conditions:

• Indoor environment

Physical Requirements:

• Standing under 1/3 of the time.
• Walking under 1/3 of the time.
• Sitting up to 2/3 of the time.
• Using hands over 2/3 of the time.
• Reaching with hands and arms under 1/3 of the time.
• Talking or hearing over 2/3 of the time.

This position requires lifting:

• Up to 10 pounds over 2/3 of the time.

Vision Requirements:

This position has no special vision requirements.