Administrator (Assistant) and Transport Manager

The University of Greenwich; United States; Remote; USD 35,000 - 50,000; Full time

Job summary

A leading educational institution seeks a full-time candidate to coordinate student transfers and handle administrative tasks. The role requires strong organizational and communication skills, proficiency in Microsoft Office and Google Drive, and a commitment to maintaining safety and quality standards. Fluency in either Russian or Ukrainian alongside English is essential for effective communication.

Qualifications

• Significant experience in administrative work.
• Fluency in English at upper-intermediate level (B2).
• Understanding of educational institution regulations.

Responsibilities

• Organizing and coordinating student transfers and bookings.
• Liaising with schools on administrative matters.
• Maintaining information accuracy in Google Drive.

Skills

Organisational skills

Communication skills

Flexibility

Attention to detail

Professionalism

Proficiency in English

Education

Full secondary education or higher

Tools

Microsoft Office

Google Drive

Job description

The candidate for the job position will work closely with the director, transport companies, and schools to ensure compassionate and effective care.

Responsibilities:

• Organising and coordinating student transfers, including booking and overseeing drivers for transportation to/from family accommodations and airports.
• Booking train tickets for students.
• Corresponding and liaising with schools on current administrative matters.
• Filling out school transport and other required forms for student enrollment.
• Online shopping and translating school reports and audio recordings of parent meetings.
• Entering and verifying information in the company’s Google Drive system, ensuring data and documents are up to date.
• Creating schedules for holidays and Google Forms.
• Maintaining AEGIS safety and quality standards, participating in preparations for inspections.
• Keeping all documents and information up to date, ensuring order and efficiency in work.
• Contributing to the effective operation of London International Agency.

Desired Skills, Qualifications, and Experience:

• Responsibility and organisational skills.
• Strong communication skills and a friendly demeanour.
• Flexibility and adaptability to changing situations.
• Punctuality and attention to detail.
• Understanding of the rules and regulations governing educational institutions.
• Professionalism and respect for parents, children, and colleagues.
• Proficiency in English at an upper-intermediate level (B2).
• Significant experience in administrative work.
• Confident use of Microsoft Office (Word, Excel, PDF) and Google Drive.
• Full secondary education or higher.

Training and Checks:

• Mandatory safeguarding and child protection training.
• Completion of a mandatory DBS check (criminal record check).
• Completion of the OG registration procedures, including self-declaration.

Full-time Position:

• Available to be on call during full working hours from 9:00 AM to 6:00 PM (London time) to handle current tasks and respond quickly to messages.

Language Requirement:

• The candidate must be fluent in either Russian or Ukrainian, in addition to English.