Administrator

Everstory Partners; Jacksonville (FL); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k with Company Match

Tuition Reimbursement

Employee Assistance Program

Career Advancement

Job summary

Everstory Partners is seeking an administrative professional in Jacksonville, FL to perform a mix of clerical, financial, and HR support duties. The role focuses on accuracy in contract processing, call handling, cash receipts, and file management in a compassionate, team-oriented environment.

Ideal candidates will have 1+ year in admin or customer service, solid computer skills (Word/Excel and Google tools), and a commitment to confidentiality and excellent service.

Qualifications

• Multi-line phone skills and filing skills with fast, accurate data entry.
• Typing speed around 40 words per minute with minimal errors.
• Basic math and computer skills (Word and Excel or Google equivalents).
• Strong customer service, confidentiality and teamwork abilities.
• Valid state driver's license and access to a vehicle for some sites.
• High school equivalent required and at least 1 year in admin or customer service.

Responsibilities

• Contract processing and quality control, ensuring validity before entry.
• Reception: answer and route calls to the right person.
• Banking duties: cash receipts, deposits, credit card transactions.
• Handle IOA cemetery processing and record keeping per policy.
• Document scanning, file maintenance and records management.
• Coordinate onboarding and assist HR as needed.
• Accounts payable: ensure timely bill payments and invoicing.

Skills

Multi-Line phone

Filing

Typing 40 wpm

Data entry

Basic math

Microsoft Word

Microsoft Excel

Google Docs/Sheets

Education

High School equivalency

Tools

Microsoft Word

Microsoft Excel

Google Docs/Sheets

Job description

Why Everstory

At Everstory Partners, our mission is to create supportive spaces where individuals and families can find solace, meaning, and hope in the midst of loss. At the heart of our mission is a deep understanding of the profound and complex nature of grief. Every person’s journey through loss is unique, and we are committed to providing compassionate and personalized support. We also believe that grief is not a problem to be solved or a burden to manage alone, but rather a natural and beautiful part of the human experience. Backed by our national strength and our local partners’ role is to be a steady presence, a source of comfort and guidance, and a partner in celebrating the life and legacy of the person who has passed.

Job Type

Full-time

Description

Why Everstory

At Everstory Partners, our mission is to create supportive spaces where individuals and families can find solace, meaning, and hope in the midst of loss. At the heart of our mission is a deep understanding of the profound and complex nature of grief. Every person’s journey through loss is unique, and we are committed to providing compassionate and personalized support. We also believe that grief is not a problem to be solved or a burden to manage alone, but rather a natural and beautiful part of the human experience. Backed by our national strength and our local partners’ role is to be a steady presence, a source of comfort and guidance, and a partner in celebrating the life and legacy of the person who has passed.

The Impact You Will Make

• Contract processing and quality control, including verification that all contracts are valid before entry.
• Reception: Field and screen incoming calls, distribute to the appropriate individual.
• Banking duties: cash receipt entry, deposit slips, credit card transactions and bank deposits. May include trips to the bank for actual cash deposits.
• Cemetery daily processing of IOA’s (Interment Order and Authorization), following the company standards and policies.
• File maintenance and record keeping: update customer files including all new sales and burials. Scan all documentations as required. Maintain Records of all memos, e-mails, corporate policies, and programs implemented.
• Human Resources: coordinate onboarding responsibilities as needed.
• Accounts Payable: Insure all bills are paid promptly. Process all purchases and invoices through the current system.
• Deeds and Certificates: Provide deeds and certificates to Sales Management each week. Log and process according to your location and or state guidelines. Trust Certificates: Check for accuracy, compare to contracts, sign and place in custom file return (email) to the Home Office Trust Department.
• Work and Memorial Orders – Order Memorials when PIF (Paid in Full). Manage work orders for Park Services.
• Monument Orders: Ensure monuments are approved and ordered for placement
• Accounts Receivable: Follow up on payment plan agreements and outstanding funeral balances
• Reporting: may include Trust, state required, and month end processing.

Requirements

• Basics: Multi-Line phone skills required. Filing skills (Alphabetically). Ability to type 40 words per minute with minimal errors and data entry skills. Basic math and computer skills including word processing (Word) and spreadsheet (Excel) applications or Google equivalents.
• Customer Focus: Ability to abide by all company policies and keep all employee and customer information confidential. Excellent customer service skills and optimal interpersonal skills.
• Team Focus: Proficient organizational skills. Ability to multitask efficiently and work well independently or as part of a team. Ability to effectively and quickly complete tasks and assignments and meet deadlines.
• Must possess a valid state driver’s license and have access to a personal vehicle for some locations.
• High School equivalency required.
• Minimum of one-year experience in administration or customer service.

Our Investment in You

Everstory Partners is proud to provide our employees with a quality work environment and opportunity for both personal and professional growth. As part of our ongoing commitment, we offer a competitive benefits package for our Full-Time Employees including:

• Medical, Dental, Vision, Life, AD&D and STD Insurance
• Tuition Reimbursement
• Anniversary Award for each year of service
• Career Advancement and Training - Aspiring Managers Program
• Everstory Cares - Employee Assistance Fund
• Legend Award Program
• Funeral and Cemetery Benefits
• Employee Referral Bonus
• 401k with Company Match

Everstory Partners is an Equal Opportunity Employer and is committed to employing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.

The pay range for this role is based on a wide range of factors that are considered in making compensation decisions regardless of race, gender, age, religion, or any other protected characteristic. They include skill set, experience and training, licensure and certification, and other business and organizational needs. This range estimate has been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Compensation decisions are dependent on the circumstances of each hire.

#EverstoryCareers

Salary Description

Hourly rate of pay: $16.00 - $18.00