Administrative Technician III

by Strategic Government Resources, Inc.; Norman (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

Strategic Government Resources, Inc. is seeking an administrative assistant to support City operations in Norman, OK. The role involves accurate data entry, document preparation, and public communication. Monday–Friday, 7:00 a.m. to 3:30 p.m., on-site. A high school diploma and at least two years of office experience, with proficiency in Microsoft Office, are preferred.

Final candidates may be asked to complete typing, Word, and Excel assessments; background screening may be required.

Qualifications

• High school diploma or equivalent.
• Continual education in secretarial science, business, or related field preferred.
• Two years of experience to gain full knowledge of office practices.

Responsibilities

• Answers telephone, routes calls, and provides the public with general information.
• Records and distributes messages; prepares and routes documents and forms.
• Prepares and submits payment authorizations and maintains division expenditures.
• Maintains payroll and personnel records; prepares reports and statistics.
• Maintains manual and computerized record keeping systems and filing.

Skills

Typing 50 wpm

Word

Excel

Access

PowerPoint

Proofreading

Interpersonal skills

Organization

Numerical calculation

Education

High school diploma

Continual education in secretarial/business

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Work Period

7:00 a.m. to 3:30 p.m., Monday through Friday

Education and Experience

High school diploma or equivalent. Continual education in secretarial science, business, or closely-related field preferred. Two years of experience is necessary to gain full knowledge of general office practices, procedures, and equipment or any combination of education, training, and experience which provides the required knowledge, skills, and abilities.

Knowledge

Office administrative and secretarial practices and procedures. Microsoft Office software. Record keeping, report preparation, filing methods and records management techniques. Correct English usage and excellent communication skills, both verbal and written. Standard business arithmetic, including percentages and decimals. Basic accounting and/or purchasing methods and procedures. Basic project management procedures and techniques.

Skills

Typing rate of 50 net words per minute preferred. Proficient use of Microsoft Word, Excel, Access and PowerPoint. Proofing skills; analytical skills to perform numerical calculation for accounting and record keeping purposes. Interpersonal skills necessary to effectively interact with internal staff, the public, and other City employees. Organizing and prioritizing tasks and maintaining filing and record keeping systems.

DUTIES AND RESPONSIBILITIES: Essential Functions

Answers telephone, routes calls, and provides the public with general information. Records and distributes messages. Composes, types, prepares, verifies, and routes a variety of documents, correspondence, forms, etc. Prepares and submits payment authorizations. Maintains records of all divisional expenditures. Types and prepares information such as items for City Council agendas, purchasing contracts, and monthly Department of Environmental Quality (ODEQ) reports. Prepares, processes, and maintains personnel and payroll records. Researches files for information to prepare and maintain various reports. Maintains and monitors manual and computerized record keeping systems. Prepares statistical and summary reports. Performs routine computations. Receives, date stamps, opens, and distributes incoming mail. Orders office supplies. Complies with departmental polices and procedures. Performs other related work as required.

Mental and Physical Abilities

Ability to concentrate and pay close attention to detail; to receive and follow oral and written instructions. Ability to work independently and apply sound judgment when resolving problems and complaints; to work under pressure and meet deadlines. Ability to interpret, apply, and explain departmental policies and procedures; to maintain confidential nature of work. Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lb.) 5-10% of work time. Ability to maintain regular, predictable and punctual attendance.

Working Conditions

Work is performed in a normal office environment where there is some exposure to dirt, dust, noise, and noxious fumes and odors associated with a wastewater treatment facility.

Additional Information

Final candidates may undergo typing, spelling, Microsoft Word, and Excel skills assessment. Selected applicant must pass background investigation and drug screen.