Administrative Technician

Delta Constructors, LLC; Carlsbad (NM); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance (Individual and Fam)

Dental Insurance

Vision Insurance

401k with Company Match

Accidental Death and Dismemberment (AD

Life Insurance

Employee Assistance Program

Job summary

Delta Constructors, LLC in Carlsbad, NM is seeking an Administrative Technician to provide essential administrative and operational support to the office and staff. The role includes timekeeping, invoicing, document management, and coordinating with vendors for maintenance and supplies.

The position requires a high school diploma, at least 6 months of office experience, and a valid driver license with a clean record.

Qualifications

• High School Diploma or equivalent.
• 6 months office experience with Microsoft Office Suite.
• Valid Driver License with clean driving record.
• Ability to read and apply critical thinking from documents.
• Maintain confidentiality at all times.
• Work independently and manage multiple tasks.
• Excellent interpersonal skills; communicates clearly.
• Proficient with Gmail, Word, Excel, and PowerPoint; intermediate Excel.

Responsibilities

• Cost reporting.
• Code and input daily time cards into payroll software.
• Scan daily work tickets onto local server.
• Code invoices.
• Maintain and update R&R log to track employee scheduling.
• Process paperwork for UPS/FedEx/freight deliveries.
• File training records and update Certifications & Training roster.
• Transport employees to/from local airports.
• Maintain office equipment and coordinate with vendors.
• Maintain adequate office supply inventory.
• Attend training sessions and required classes.
• Maintain and clean office and camp areas as needed.
• Perform other duties as assigned.

Skills

Reading and critical thinking

Confidentiality

Independent work

Task prioritization

Interpersonal skills

Gmail

Microsoft Word

Excel

PowerPoint

Computer networks & OS

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Gmail

Job description

The Administrative Technician reports directly to the Business Manager or his designee and provides administrative, as well as operational support to the office and its personnel. When needed, the incumbent may also be directed to assist with other tasks or projects for other work groups within the organization.

Work Location

Carlsbad, New Mexico

Workplace Benefits

• Medical Insurance (Individual and Family)
• Dental Insurance
• Vision Insurance
• 401k with Company Match
• Accidental Death and Dismemberment (Voluntary)
• Life Insurance
• Employee Assistance Program

Essential Job Functions

• Cost Reporting
• Code and Input daily time cards/work tickets into payroll software
• Scan daily work tickets onto local server
• Code invoices
• Maintain and update R&R log to track scheduling of employees
• Receives materials and processes paperwork for UPS/Fed EX/freight deliveries
• File training records for employees on server and update Certifications & Training roster
• Transporting employees to/from local airports
• Maintain office equipment/ coordinate with vendors
• Maintain adequate office supply inventory
• Attends training sessions, seminars and appropriate educational classes required by department.
• Maintain and clean office and camp areas as needed
• Other duties as assigned

Required Minimum Qualifications

• Education: High School Diploma, or equivalent
• Work Experience: 6 months’ office experience with Microsoft Office Suite
• License/Certifications: Valid Driver License with clean driving record

Knowledge, Skills & Abilities Required

• Ability to read and apply critical thinking from document information
• Ability to maintain confidentiality at all times
• Ability to work independently
• Ability to handle and prioritize a variety of tasks concurrently
• Excellent interpersonal skills
• Proficient computer skills in programs such as Gmail, Microsoft Word, Excel and PowerPoint
• Intermediate to advanced hands-on experience using current version of Excel
• Computer skills commensurate with program and job applications
• Proficient with computer network systems and operating systems
• Willing to take directions and change work priorities on a daily basis

Physical Demand/Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to type, talk and hear.
• The employee is frequently required to sit, stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 25 pounds.
• Visual Acuity: must be adequate to perform all required tasks in a safe manner.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually quiet to moderate, but may be loud on occasion.
• Work is usually done in an office setting and warehouse facilities and sometimes at a client facility or job site.
• Work may require occasional weekend and/or evening work.
• The employee is occasionally exposed to moving mechanical parts, vehicles and equipment.

Disclaimer

The above job description covers the principal duties and responsibilities of the job. The description shall not however, be construed as a complete job listing of all duties, which may be required from day-to-day.