Administrative Technical Coordinator - Civil/Site

French & Parrello Associates; Hackettstown (NJ); On-site; USD 63,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k retirement plan

Job summary

French & Parrello Associates (FPA) is seeking an Administrative Technical Coordinator to join the Civil/Site Department in Hackettstown, NJ. This role provides administrative and project coordination support to Project Managers and engineering staff, ensuring project information is accurate, organized, and communicated effectively throughout the lifecycle.

The successful candidate will collaborate with clients, municipalities, regulatory agencies, and internal teams to keep projects on track,

Qualifications

• Bachelor's or Associate's degree preferred.
• 1–5 years of project coordination/administrative support experience preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative and project coordination support to Project Managers and engineering staff.
• Track project schedules, deadlines, deliverables, and outstanding items.
• Coordinate project information and follow up with team members to ensure tasks are completed on schedule.
• Prepare and maintain project correspondence, reports, meeting notes, submissions, and other documentation.
• Assist with client, municipal, and regulatory submissions and permit tracking.
• Schedule meetings, prepare agendas, document notes and action items.

Skills

Organizational skills

Time management

Written and verbal communication

Microsoft Office proficiency

Education

Bachelor's Degree

Associate’s Degree

Tools

Microsoft Office

Job description

Administrative Technical Coordinator – Civil/Site

Hackettstown, NJ, US

French & Parrello Associates (FPA) is seeking an Administrative Technical Coordinator to join our Civil/Site Department in Hackettstown, NJ.

Recognized year after year as one of NJBIZ’s Best Places to Work in New Jersey, FPA is committed to creating a culture where talented professionals are empowered to grow, collaborate, and succeed. In 2026, FPA was ranked #49 on Zweig’s Hot Firm List, recognizing the firm among the 100 fastest-growing AEC firms in the United States and Canada. Our continued growth is driven by our investment in our people, technical excellence, and commitment to delivering innovative solutions for the communities we serve.

The Administrative Technical Coordinator will provide administrative and project coordination support to Project Managers and engineering staff working on a variety of civil/site projects. This position will play an important role in keeping projects organized, tracking project information, coordinating deliverables, and supporting communication among internal teams and external project stakeholders.

The successful candidate will work closely with Project Managers, engineers, clients, municipalities, regulatory agencies, and other project stakeholders to help ensure project information is accurate, organized, and communicated effectively throughout the project lifecycle.

Project Coordination & Administrative Support

FPA’s Civil/Site Department provides comprehensive design and permitting services for land development and infrastructure projects. The Technical Coordinator will support the department by helping Project Managers and engineering staff manage the administrative and organizational aspects of their projects.

This position is ideal for an organized, detail-oriented professional who enjoys coordinating multiple tasks, communicating with a variety of people, maintaining project documentation, and helping project teams stay on track.

Responsibilities

• Provide administrative and project coordination support to Project Managers and engineering staff.
• Assist with tracking project schedules, deadlines, deliverables, and outstanding items.
• Coordinate project information and follow up with team members to help ensure tasks are completed on schedule.
• Prepare, organize, and maintain project correspondence, reports, meeting notes, submissions, and other project documentation.
• Assist with the preparation and coordination of client, municipal, and regulatory agency submissions.
• Track project review comments, approvals, permits, and other project-related requirements.
• Coordinate communication between Project Managers, engineering staff, clients, municipalities, regulatory agencies, utility companies, contractors, and other project stakeholders.
• Schedule project meetings, prepare meeting agendas and materials, and document meeting notes and action items as needed.
• Assist Project Managers with maintaining project files, folders, documentation, and other project records.
• Help coordinate information between Civil/Site staff and other FPA disciplines, including transportation, structural, environmental, surveying, and construction engineering.
• Assist with preparing project presentations, spreadsheets, status updates, and other materials for internal and external meetings.
• Monitor project correspondence and assist with follow-up items to ensure timely responses.
• Assist with tracking project deliverables and coordinating document submissions.
• Review project documentation for completeness, organization, and consistency.
• Assist with administrative aspects of permitting and agency coordination.
• Maintain organized electronic and physical project files in accordance with FPA procedures.
• Assist Project Managers with other project-related administrative and coordination activities as needed.
• Perform other related duties as assigned.

Qualifications

• Bachelor's Degree or Associate’s Degree preferred.
• 1–5 years of experience in project coordination, administrative support, construction, engineering, architecture, real estate development, or a related field preferred.
• Strong organizational and time-management skills with the ability to manage multiple assignments and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to maintaining accurate and organized project information.
• Ability to effectively communicate and coordinate with individuals at various levels within an organization.
• Ability to work independently while also collaborating effectively with a multidisciplinary project team.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience with project management software, document management systems, or other project tracking tools is a plus.
• Familiarity with engineering, construction, land development, or permitting processes is preferred but not required.
• Familiarity with New Jersey municipal and regulatory processes is a plus.

Additional Information

• Sponsorship for U.S. employment authorization is not available for this position.
• Relocation assistance is not available for this position.

The FPA Difference

Large firms offer scale. FPA offers opportunity.

For more than 50 years, French & Parrello Associates (FPA) has been delivering innovative engineering solutions that shape communities, improve infrastructure, and support regional growth. As an employee-owned, mid-sized engineering and consulting firm, FPA combines the technical capabilities and expertise of a larger organization with the collaboration, accessibility, and personal investment of a close-knit team.

At FPA, engineers are empowered to take ownership of their work, collaborate across disciplines, and experience the full project lifecycle. Your career is not defined by one task or limited to one area of expertise. Instead, you will have the opportunity to strengthen your technical skills, work alongside experienced professionals, contribute to meaningful infrastructure projects, and develop the experience needed to grow into future engineering leadership roles.

Our multidisciplinary approach allows team members to see the bigger picture, collaborate with experts across multiple disciplines, and understand how their work impacts the communities we serve. We invest in our people through mentorship, professional development, and opportunities for advancement because we believe the success of our employees drives the continued success of our firm.

At FPA, you are not just designing infrastructure, you are helping build a growing organization while contributing to projects that make a lasting impact.

Benefits

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement plans. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Compensation

The projected compensation range for this position is $63,000 to $65,000. Actual compensation will depend on factors including experience, education, qualifications, and skill set. FPA recognizes and rewards performance through an annual bonus program.