Administrative Tax Assistant

IFO Group LLC.; United States; On-site; USD 52,000 - 70,000; Full time

Job summary

Ilitch Holdings, Inc. is seeking an Administrative Tax Assistant to support corporate, partnership, and other tax compliance for the IFO Group, LLC and Ilitch Companies.

The role involves preparing tax work papers, maintaining records, and assisting with audit responses, with strict confidentiality. The candidate will work with in-house and external tax teams, handle filings and notices, organize tax documents, and provide general administrative support to the tax function.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 3–5 years of experience in a corporate tax department or professional services firm.
• Strong attention to detail with the ability to manage confidential information.
• Discretion, judgment, and initiative with multitasking ability.
• Excellent verbal and written communication and time management skills.

Responsibilities

• Assist in submission of tax returns and timely filing of tax obligations.
• Track status of returns, refunds, and carryforwards; monitor notices from IRS/state/local agencies.
• Support tax payments and cross-team communications for timely settlements.
• Aid in audit requests by gathering information and preparing documents.
• Maintain tax files electronically; organize and digitize documents.
• Coordinate with IRS and jurisdictions on filing status and refunds.
• Prepare internal/external reports and provide general admin support to the tax team.

Skills

Attention to detail

Discretion

Organizational skills

Communication skills

Time management

Education

Associate or Bachelor’s degree in Accounting/Finance/Business Administration

Tools

Electronic filing systems

Job description

Job Summary

The Administrative Tax Assistant is responsible for supporting and assisting the IFO Group, LLC and the Ilitch Companies with corporate, partnership, non-profit, trust, and individual tax compliance. The Administrative Tax Assistant will work closely with the in-house and third-party tax and accounting teams to support audit response, record-keeping, mailings, filing, and the creation and maintenance of tax work papers and supporting documentation. The Administrative Tax Assistant will deal with highly sensitive and confidential information. Absolute discretion and confidentiality are required.

Key Responsibilities

Assist in the submission of tax returns, including coordination of signatures, preparation of certified mailings, and providing other support as needed to ensure the timely filing of all tax returns and payment of all tax obligations. Review and update internal tracking of compliance matters, including status of returns filed, refunds received/owed, and carryforward payments. Assist with tracking of tax-related notices from the Internal Revenue Service and state and local jurisdictions. Assist with tax payments and communication across internal service teams to ensure timely payment of tax obligations. Support audit requests through gathering requested information and preparing supporting documents. Responsible for record-keeping and the maintenance and organization of all tax-related files, including through electronic filing systems. Assist with the digitization and scanning of all tax-related files. Organize personal property tax assessment notices and prepare and update the log of property tax returns filed. Contact the Internal Revenue Service and various state and local jurisdictions regarding status of filings and refunds. Coordinate with colleagues and business units to obtain necessary tax-related information; proactively gather tax-related information to assist with timely filing of tax returns. Assist in the preparation of reports for internal and external stakeholders. Provide general administrative support to designated colleagues, including mail distribution, scheduling, meeting planning, filing, expense reports, and other related tasks.

Required Knowledge, Skills and Abilities

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field. Minimum of 3-5 years of experience working for a corporate tax department or professional services firm (e.g., family office, law firm, financial institution, investment management firm, accounting firm). Prior experience in an administrative, tax, or finance-related position preferred. High attention to detail and excellent organizational skills with the ability to manage and prioritize multiple tasks seamlessly. Professional treatment of confidential and proprietary information; proven record of utmost discretion and judgment. Shows initiative and motivation with a self-starting attitude and willingness to take on additional challenges. Excellent verbal and written communication ability. Strong problem-solving skills and the ability to handle complex issues. Proven time management skills with a demonstrated ability to meet deadlines.

Working Conditions

Works in a normal office environment where there is no discomfort due to temperature, noise, dust and the like. The physical demands and work environment characteristics described here are representative of those a colleague encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The above is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not to be construed as an exhaustive statement of all supplemental duties, responsibilities or nonessential requirements. IFO Group, LLC has the right to change, modify, suspend, interrupt or cancel in whole or in part any job functions outlined in a job description at any time and without advance notice to the employee. All items listed above are illustrative and not comprehensive. They are not contractual in nature and are subject to change at the discretion of Ilitch Holdings, Inc.

Equal Employment Opportunity

Ilitch Holdings, Inc. is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regards to that individual's race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. The Company will strive to provide reasonable accommodations to permit qualified applicants who have a need for an accommodation to participate in the hiring process (e.g., accommodations for a job interview) if so requested. This company participates in E-Verify.

Company Culture

Ilitch Companies and our colleagues are committed to being the best in all that we do - whether it's providing a delicious, quality meal from Little Caesars, delivering fresh food to our Little Caesars restaurants, baking quality food products at Champion Foods, supporting world-class teams like the Detroit Red Wings and Detroit Tigers or offering unforgettable live entertainment at top-rated venues like Little Caesars Arena, the Fox Theatre, Pine Knob and other area locations. Ilitch Companies is a world leader in the food, sports, entertainment, gaming and other industries. Its 12 operating businesses employ tens of thousands of colleagues around the world who are dedicated to creating extraordinary and memorable dining, entertainment and sporting experiences. Ilitch Companies support the family of businesses' best-in-class products and services to create unforgettable moments that bring individuals, families, and fans together. We are committed to being the very best in all that we do and to giving back to the communities where we operate. Built on humble beginnings, our culture is one of excellence, teamwork, perseverance and dedication.