Administrative Supportive Specialist - Special Education

Woods Services; Langhorne (Bucks County); On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

PTO

On-site clinic

403b retirement plan

Continuing education

Tuition assistance

Career growth

Job summary

Woods Services is seeking a highly organized administrative support professional to assist the educational program. The role involves complex data entry, maintaining records for staff attendance and trainings, and handling varied secretarial duties.

Ideal candidates possess a high school diploma with at least five years of related experience, strong proficiency in Access, Excel and Word, and the ability to manage multiple databases and deadlines with discretion.

Qualifications

• High school diploma plus five years minimum related experience or equivalent combination of education and experience.
• Must have demonstrated working knowledge of computers and be literate in Access, Excel, and Word.
• Ability to perform complex administrative duties and carry out instructions from written and verbal sources.

Responsibilities

• Maintains and updates annual staff training database.
• Maintains and updates staff attendance database using Kronos.
• Responsible for creating and sending IEP invitations using IEP Writer.
• Assists with preparation of report cards and progress monitoring using IEP Writer.
• Tracks and maintains data base for PASA and PSSA.
• Assists in preparation of PIMS data.
• Gathers required information for PA Academic license application and other states.
• Tracks CareLogic reports for completion.
• Submits student attendance records to requesting school districts.
• Performs receptionist and secretarial duties as needed including front office coverage.
• Assists building principal with special projects and events.
• Gathers and inputs data from ODRs into SWBPIS database.

Skills

Access

Excel

Word

Education

High school diploma

Tools

Kronos

IEP Writer

CareLogic

SWBPIS

Job description

Overview

We want you to join our team! We need deeply compassionate, committed, and highly talented staff. The Woods organization is guided by their mission to support children and adults with disabilities or challenges to achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal fulfillment.

Benefits

• Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• PTO - Paid time off
• On-site medical center
• 403b retirementplan
• Continuing education programs
• Tuition-assistance program
• Career growth opportunities

Salary: Starting at $15 / hour - depending on experience / education

Job Summary:

Assists the educational program by performing complex data entry, maintaining records for staff attendance and trainings, and performing varied secretarial and administrative duties.

Responsibilities

• Maintains and updates annual staff training database.
• Maintains and updates staff attendance database using Kronos.
• Responsible for creating and sending IEP invitations using IEP Writer.
• Assists with preparation of report cards and progress monitoring using IEP Writer.
• Tracks and maintains data base for PASA and PSSA.
• Assists in preparation of PIMS data.
• Gathers required information for PA Academic license application, as well as applications for other states and ensures packet is complete prior to submission.
• Tracks CareLogic reports for completion.
• Submits student attendance records to requesting school districts.
• Performs receptionist and secretarial duties as needed including coverage for the front office.
• Assists building principal with special projects and events.
• Gathers and inputs data from ODR’s into SWBPIS database.

Qualifications

• High school diploma plus five years minimum related experience or equivalent combination of education and experience required.
• Must have a demonstrated working knowledge of computers and be literate in Access, Excel, and Word.
• Must have the ability to perform complex administrative duties.
• Demonstrate ability to carry out instructions from both written and verbal sources.
• Knowledge of grammar, spelling and punctuation.
• Ability to work efficiently and accurately.
• Position requires excellent secretarial and organizational skills.
• Position requires initiative, independent judgment, and proficiency of all duties while maintaining confidentiality at all times.
• PA Act 114 & FBI Background Clearances are required.

About Woods Services

Woods Services is a Pennsylvania and New Jersey-based non-profit population health network and advocacy organization that along with its six affiliate organizations provides life-long innovative, comprehensive, and integrated health, education, housing, workforce, behavioral health, and case management services to more than 22,000 children and adults in the intellectual and developmental disability, child welfare, behavioral and brain trauma public health sectors who have complex and intensive medical and behavioral healthcare needs.

Our Langhorne campus is home to 550 residents and provides outpatient and day programs.