Administrative Support Worker - Simpson Thacher & Bartlett Houston

Aramark; Houston (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Aramark is seeking a Facilities Coordinator in Houston to handle back-office services and support for the Houston office. The role involves coordinating with Maintenance, Office Services, and staff, recording activities, and managing requests to ensure a safe, organized environment.

Ideal candidates will have 2-3 years of relevant experience, proficiency in MS Excel, Outlook, Word, and PowerPoint, and strong organizational and communication skills.

Qualifications

• 2-3 years’ experience required.
• Basic computer skills: MS Excel, Outlook, Word, and PowerPoint.
• Ability to effectively present information verbally and in writing.
• Basic math skills: addition, subtraction, multiplication, division.
• Strong organizational skills.
• Strong attention to detail.

Responsibilities

• Acts as point person for communication with Maintenance team, Office Services, Office Managers, and Professional Staff.
• Record all building, vendor, contractor, and maintenance activities and tasks.
• Record, log, and track all temperature, facilities, and Office Services requests.
• Schedule and coordinate in-office moves for Associates and support staff.
• Identify requests that should be forwarded to Building Management or Property Management Office; record, delegate and update status of requests.
• Tracking office supplies inventory and ordering as needed.

Skills

Strong organizational skills

Strong attention to detail

Multi-tasking

Professional communication

Education

High School Diploma

Other

Tools

MS Excel

Outlook

Word

PowerPoint

Job description

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Requisition #: 673472

Location: Houston, TX, US, 77002

Job Description

The Facilities Coordinator is responsible for a variety of back-office services and support functions for the Houston office.

Job Responsibilities

• Acts as point person for communication with Maintenance team, Office Services, Office Managers, and Professional Staff.


• Record all building, vendor, contractor, and maintenance activities and tasks.


• Record, log, and track all temperature, facilities, and Office Services requests.


• Schedule and coordinate in-office moves for Associates and support staff.


• Identify requests that should be forwarded to Building Management or Property Management Office; record, delegate and update status of requests.


• Tracking office supplies inventory and ordering as needed. Maintaining all of the mini-supply centers stocked and organized.


• Keeping copier rooms stocked with paper/toner, and refilling paper trays on a daily basis.


• Assist the Facilities and Operations teams in creating job orders.


• Act as back up to Administrative Floater to perform administrative duties including ordering office nameplates, supplies, and preparing visitors office.


• Walk space throughout the day to review operation of equipment (lights, photocopiers, digital scanners, etc.) and ensure safe environment.


• Coordinate with Facilities Manager regarding conference room furniture configuration (when needed).


• Retrieve, sort and distribute all incoming and outgoing mail and packages.


• Maintain postage log for incoming and outgoing mail/packages


• Assist and coordinate with miscellaneous projects for attorneys and staff (including hanging art, special requests, etc.).

Perform other duties as assigned.

Qualifications

Required

• 2-3 years’ experience required


• Basic computer skills in MS Excel, Outlook, Word, and PowerPoint


• Ability to effectively present information verbally and in writing.


• Basic math skills: addition, subtraction, multiplication, division


• Strong organizational skills


• Strong attention to detail


• Ability to effectively prioritize, organize, plan and multi-task work activities in a high pressure/fast-paced environment.


• Ability to use diplomacy and discretion. Must act with professionalism at all times


• Client-focused with the ability to provide customer service in a professional manner


• Ability to work independently or on a team, with a positive attitude and flexibility to work with multiple individuals and handle a wide variety of tasks

Preferred

• Experience in a large law firm preferred


• 4-5 years of experience in a Facilities or Operations role

Education

High School Diploma Other

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing -a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here athttp://www.aramarkcareers.com or connect with us onFacebook ,Instagram andTwitter .