Administrative Support Supervisor

Assurant; Nashville (TN); On-site; USD 44,000 - 72,000; Full time

Job summary

Assurant is seeking an Administrative Assistant Supervisor to provide high-level administrative support to site and senior leadership at our Mt. Juliet, Tennessee facility.

The role oversees day-to-day administrative operations, coordinates complex calendars, meetings, events, and travel, and ensures efficient office processes across the site.

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative support experience, preferably supporting senior leaders or executives.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong calendar management, meeting coordination, and organizational skills.
• Excellent written and verbal communication skills with the ability to interact professionally across all levels of the organization.
• Proven ability to manage multiple priorities, adapt to changing business needs, and exercise sound judgment in a fast-paced environment.
• Experience preparing reports, presentations, meeting materials, and executive support documentation.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Lead and oversee administrative support activities, including workload prioritization, task delegation, process coordination, and quality assurance
• Manage complex calendars, meetings, and events for site and senior leadership, including scheduling, logistics, travel arrangements, visitor coordination, technology needs, and follow-up actions
• Coordinate leadership meetings, employee events, recognition programs, volunteer activities, and other site initiatives
• Prepare reports, presentations, dashboards, spreadsheets, meeting materials, and executive communications
• Maintain accurate records, trackers, documentation, and administrative systems to support operational efficiency and compliance
• Assist with purchase orders, invoice processing, expense reporting, budget tracking, and other administrative finance activities
• Serve as the primary contact for office administration, facility support, visitor management, and workplace-related inquiries
• Coordinate office supplies, workspace organization, and interactions with internal departments and external vendors
• Support cross-functional communication and collaboration with employees, leadership, and business partners
• Maintain confidentiality while managing sensitive information, special projects, and other administrative initiatives

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Calendar management

Communication

Organizational skills

Discretion

Prioritization

Education

High school diploma or equivalent

Associate's degree

Bachelor's degree

Tools

Enterprise scheduling systems

Expense management systems

Purchasing systems

Job description

The Administrative Assistant Supervisor provides high-level administrative support to site and senior leadership while overseeing day-to-day administrative operations. This role serves as a key business partner, ensuring seamless coordination of schedules, communications, reporting, office operations, and employee engagement activities. As the primary point of contact for administrative and office-related matters, this individual drives organization, efficiency, and professionalism across the site while supporting business priorities and fostering a positive workplace experience.

This is an onsite role in our Mt Juliet TN facility.

What will be my duties and responsibilities in this job?

• Lead and oversee administrative support activities, including workload prioritization, task delegation, process coordination, and quality assurance
• Manage complex calendars, meetings, and events for site and senior leadership, including scheduling, logistics, travel arrangements, visitor coordination, technology needs, and follow-up actions
• Coordinate leadership meetings, employee events, recognition programs, volunteer activities, and other site initiatives
• Prepare reports, presentations, dashboards, spreadsheets, meeting materials, and executive communications
• Maintain accurate records, trackers, documentation, and administrative systems to support operational efficiency and compliance
• Assist with purchase orders, invoice processing, expense reporting, budget tracking, and other administrative finance activities
• Serve as the primary contact for office administration, facility support, visitor management, and workplace-related inquiries
• Coordinate office supplies, workspace organization, and interactions with internal departments and external vendors
• Support cross-functional communication and collaboration with employees, leadership, and business partners
• Maintain confidentiality while managing sensitive information, special projects, and other administrative initiatives

What are the requirements needed for this position?

• High school diploma or equivalent
• 3+ years of administrative support experience, preferably supporting senior leaders or executives
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Strong calendar management, meeting coordination, and organizational skills
• Excellent written and verbal communication skills with the ability to interact professionally across all levels of the organization
• Proven ability to manage multiple priorities, adapt to changing business needs, and exercise sound judgment in a fast-paced environment
• Experience preparing reports, presentations, meeting materials, and executive support documentation
• Ability to maintain confidentiality and handle sensitive information with discretion

What other skills/experience would be helpful to have?

• Associate's or Bachelor's degree
• Experience supporting senior leaders within a manufacturing or industrial environment
• Experience coordinating executive travel, conferences, off-site meetings, and large-scale events
• Advanced PowerPoint and Excel skills, including reporting, data tracking, and presentation development
• Experience with expense management, purchasing, and enterprise scheduling systems

Pay Range

$43,600.00 - $71,800.00

If no application deadline is provided, this role may be a pipeline requisition, and we'll continue to collect applications on an ongoing basis, or there is no requirement for this information in the location where the role is posted.

Any posted pay range considers a wide range of compensation factors, including candidate background, experience, and work location, while also allowing for salary growth within the position.

Helping People Thrive in a Connected World

What’s the culture like at Assurant?

Our unique culture is a big reason why talented people choose Assurant. Named a Best/Great Place to Work in 14 countries and awarded the Fortune America’s Most Innovative Companies recognition, we bring together top talent around the world. Although we have a wide variety of skills and experiences, we share common characteristics that are uniquely Assurant. A passion for service. An ability to innovate in practical ways. And a willingness to take chances. We call our culture The Assurant Way.

Company Overview

Assurant is a leading global business services company that supports, protects, and connects major consumer purchases. A Fortune 500 company with a presence in 21 countries, Assurant supports the advancement of the connected world by partnering with the world’s leading brands to develop innovative solutions and deliver an enhanced customer experience through mobile device solutions, extended service contracts, vehicle protection services, renters insurance, lender-placed insurance products, and other specialty products.

AI and Biometric Usage

Assurant supports the responsible use of Artificial Intelligence (AI), but we want to know the real you. Visit our AI Usage Guidelines page to understand what we expect from applicants regarding their use of AI during the application process. Since we would like to know the real you, we require that all of our virtual interviews be conducted on video.

Employment is contingent upon completion of a required identity verification process, which may include biometric technology, where permitted by applicable law and subject to applicable notice and consent requirements. See our Privacy Notice to learn about Assurant’s privacy practices, including our use of AI-enabled technology, automated decision making, and biometric information.

Equal Opportunity Statement

Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.