Administrative Support Specialist - Kahoka, MO

Prairieland FS, Inc.; Kahoka (MO); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Matching

Pension (Company-Funded)

FSA & HSA

Accident Insurance

Job summary

Prairieland FS, Inc. is seeking an Administrative Support Specialist to assist the operations team with scheduling, filing, and clerical tasks in a busy agricultural environment.

You will prepare agronomic reports, manage data in spreadsheets, and help coordinate communications with customers, suppliers, and internal teams while maintaining accurate records and supporting field activities and events. This role requires high attention to detail, strong organizational skills, and the ability to

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• Driver's license with satisfactory driving record.
• Experience in administrative or support roles in agriculture preferred.
• Proficient in MS Office, especially Excel, Word, and PowerPoint.

Responsibilities

• Provide administrative support to the operations team, including scheduling appointments, managing calendars, and organizing meetings.
• Assist in preparing and distributing agronomic reports, presentations, and documentation.
• Perform data entry and ensure accuracy of agronomic databases and spreadsheets.
• Maintain and update agronomic records, including field data, soil tests, crop plans, and pesticide application logs.
• Coordinate communication between operations, customers, suppliers, and other stakeholders.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail related to operations activities.
• Assist with inventory management of agronomic supplies and materials.
• Support the preparation of proposals, contracts, and service agreements.
• Assist in the planning and execution of agronomic events, workshops, and field days.
• Provide general administrative support, including photocopying, scanning, and ordering office supplies.

Skills

MS Office Suite

Excel

Word

PowerPoint

Organizational skills

Time management

Communication skills

Attention to detail

Teamwork / independent work

Agronomic terminology knowledge

Education

High school diploma or equivalent

Associate degree or higher in agriculture/agronomy/business administration (preferred)

Tools

Excel

Word

PowerPoint

MS Office Suite

Job description

Compensation is determined based on your experience and qualifications.

In addition to base pay, you may be eligible for overtime, commission, and performance-based increases and bonuses.

Prairieland FS, Inc. is a full-service agricultural and energy supplier dedicated to providing high-quality products and services to improve customer profitability.

We are committed to excellence and envision being the leading supplier of choice.

Prairieland FS, Inc. is seeking a motivated and detail-oriented Administrative Support Specialist to support our operations department. The ideal candidate will provide administrative and clerical support, assisting smooth department operations.

Key Responsibilities

• Provide administrative support to the operations team, including scheduling appointments, managing calendars, and organizing meetings.
• Assist in preparing and distributing agronomic reports, presentations, and documentation.
• Perform data entry and ensure the accuracy of agronomic databases and spreadsheets.
• Maintain and update agronomic records, including field data, soil tests, crop plans, and pesticide application logs.
• Coordinate communication between operations, customers, suppliers, and other stakeholders.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail related to operations activities.
• Assist with inventory management of agronomic supplies and materials.
• Support the preparation of proposals, contracts, and service agreements.
• Assist in the planning and execution of agronomic events, workshops, and field days.
• Provide general administrative support, including photocopying, scanning, and ordering office supplies.

Required Qualifications and Skills

• High school diploma or equivalent; an associate degree or higher in agriculture, agronomy, business administration, or a related field is preferred.
• Must have a valid driver's license and satisfactory driving record.
• Proven experience in an administrative or support role, preferably within the agricultural sector.
• Proficiency in MS Office Suite, especially Excel, Word, and PowerPoint.
• Strong organizational and time management skills, with the ability to manage multiple tasks and priorities.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy in record-keeping and data entry.
• Ability to work independently and as part of a team.
• Familiarity with agronomic practices, terminology, and industry standards is a plus.
• High level of integrity and ability to handle confidential information.
• Provide Exceptional Customer Service

Total Rewards Package

• Insurance – Medical, Dental, and Vision
• Financial & Savings – 401K Matching, Pension Company-Funded, FSA & HSA
• Voluntary and Miscellaneous Benefits – Accident, Air Evac, Critical Illness, Hospital Indemnity, Identity Theft Protection, Life, Short/Long-Term Disability
• Vacation and More – Paid Time Off (PTO), Holiday, Uniform Program, Discounts, Teamwork, Advancements/Service, Retirement Recognition

Issue Date: 09/01/2025