Administrative Support Specialist II

The Church of Jesus Christ of Latter-day Saints; Ammon (ID); On-site; USD 42,000 - 56,000; Full time

Job summary

The Church of Jesus Christ of Latter-day Saints is seeking an intermediate level administrative support contributor to assist one or more leaders or teams. You will compile data, prepare memos, reports, spreadsheets with charts, and create presentations using a range of software.

Responsibilities include taking meeting minutes, managing calendars, scheduling travel, supporting projects, handling moderate phone and email requests, and assisting with budget and training activities.

Qualifications

• High School Diploma or equivalent.
• 2 years administrative or related experience.
• Solid administrative support working knowledge.

Responsibilities

• Compile data and information from multiple sources to prepare memos, documents, reports, spreadsheets and presentations.
• Perform research, analyze information, and make recommendations.
• Take meeting minutes and manage meeting documentation.
• Schedule meetings and maintain calendars using various software.
• Make travel arrangements and support projects or processes.
• Answer moderately complex phone and email requests.
• Assist with budget activities and training of junior staff.

Skills

Professional communication

Microsoft Office proficiency

Calendar management

Organizational skills

Discretion & confidentiality

Problem solving

Team collaboration

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Job Description

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leader and/or one or more functional team or work group.

Job Description

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leader and/or one or more functional team or work group.

Employees at this level work under general supervision and handle moderately complex issues and problems that require solid administrative support working knowledge.

Responsibilities

Typical responsibilities include but are not limited to:

• Compiling data/information, usually from a variety of sources, to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Performing research, analyzing information, and making recommendations based on findings
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Making travel arrangements
• Supporting projects, programs, or processes
• Answering moderately complex telephone and email requests
• Assisting with p card reconciliation and other basic budget activities
• Assisting lower level employees through training and/or mentorship
  
  

Required

QUALIFICATIONS

• High School Diploma or equivalent
• 2 years administrative or related experience
• Solid administrative support working knowledge
  
  

Key Skills Include The Ability To

• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at an intermediate level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
• Operate and maintain standard office equipment.
• Problem solve and resolve moderately complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Understand and follow instructions.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.
  
  

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.