Administrative Support Specialist — Government Ops & Flexible Hours

Tennessee; Nashville (TN); On-site; USD 40,000 - 56,000; Full time

Job summary

The Office of the Tennessee Comptroller of the Treasury is seeking an Administrative Support Specialist in Nashville to provide essential administrative and customer service support to Local Government Audit operations. You will help with audit report processing, program administration, and daily office functions to keep workflows efficient and accurate.

This role emphasizes accountability, service excellence, and collaboration within a supportive team, with a 37.5-hour week and comprehensive

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience in administrative or business environments preferred.
• Proficiency with computers, office equipment, Microsoft Office, and Adobe.
• Ability to learn and adapt to new software and technology systems.
• Strong verbal and written communication skills.
• Strong organization, attention to detail, and professionalism.

Responsibilities

• Provide professional customer service to the public, employees, and other government entities.
• Assist with preparing audit reports, including formatting, editing, printing, publishing and posting online.
• Support CMFO and CCFO program administration, including certificates, tracking CPE, processing reimbursements, assisting with annual events, and providing participant support.
• Receive, sort and distribute mail for the division.
• Maintain appointment calendars for office staff.
• Screen, direct and route incoming calls and visitors.
• Contact vendors for price quotes, reservations and meeting support.
• Ensure contracted audit reports meet ADA accessibility requirements and searchable tagging standards.
• Identify and recommend workflow and process improvements.
• Communicate clearly with leadership, team members and customers.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Professionalism

Customer service

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Adobe

Job description

The Office of the Tennessee Comptroller of the Treasury is seeking an Administrative Support Specialist in Nashville to provide essential administrative and customer service support to Local Government Audit operations. You will help with audit report processing, program administration, and daily office functions to keep workflows efficient and accurate.

This role emphasizes accountability, service excellence, and collaboration within a supportive team, with a 37.5-hour week and comprehensive