Administrative Support Specialist: Data & Scheduling

Yuma County, AZ; Yuma (AZ); On-site; USD 28,000 - 39,000; Full time

Job summary

Yuma County, AZ is seeking an administrative professional to support a specialized Sheriff’s Office unit. You will handle forms, data entry, minutes, and correspondence, and coordinate meetings, travel, and resources.

The role requires a high school diploma or GED, three years of admin/office experience, and ACJIS certification within six months. Strong organizational skills and the ability to manage confidential information are essential.

Qualifications

• High School Diploma or GED plus coursework in administrative/office procedures and three years of admin/office work experience.
• ACJIS Network Terminal Operator Certification required within six months of hire.
• Preferred typing/keying speed of at least 55 WPM.

Responsibilities

• Receive, sort, index, file and retrieve forms, correspondence and documents.
• Review and verify documents for validity and accuracy; enter data into computerized systems.
• Take abbreviated notes of meetings and transcribe minutes/interviews; format and proofread memos, letters and forms.
• Coordinate unit activities with other departments and agencies; schedule meetings, training and events.
• Coordinate travel arrangements including per diem, transportation, lodging and flights; notify employees of travel plans.
• Assist in developing procedures to improve efficiency; participate in needs assessment and program evaluation.
• Maintain databases and records; compile statistical data for administrative analysis and grant compliance.
• Conduct background checks including NCIC and ACJIS where applicable; manage security access and identification cards.
• Order materials, maintain supplies and inventory; respond to inquiries and resolve issues within scope.

Skills

Calendar management

Data entry

Verbal and written communication

Document proofreading

Confidential information handling

Education

High School Diploma or GED

ACJIS Network Terminal Operator Certification

Tools

Office software

Job description

Yuma County, AZ is seeking an administrative professional to support a specialized Sheriff’s Office unit. You will handle forms, data entry, minutes, and correspondence, and coordinate meetings, travel, and resources.

The role requires a high school diploma or GED, three years of admin/office experience, and ACJIS certification within six months. Strong organizational skills and the ability to manage confidential information are essential.