Administrative Support Specialist (2024-0155)

Acclaim Technical Services; Sully Square (VA); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking an Administrative Support Specialist to join their dynamic team. In this role, you will engage in a variety of administrative tasks, from managing calendars and scheduling appointments to coordinating staff meetings and maintaining filing systems. Your expertise will be crucial in ensuring smooth operations and effective communication within the organization. With a focus on supporting U.S. Federal agencies, this position offers a unique opportunity to contribute to meaningful projects while being part of a company that values employee ownership and growth. If you have a passion for administration and thrive in a collaborative environment, this role is perfect for you.

Qualifications

• 6-8 years of relevant experience in administrative support.
• TS/SCI clearance with polygraph is required.

Responsibilities

• Engage in diverse administrative tasks covering a broad set of capabilities.
• Manage data in spreadsheets and operate office equipment.

Skills

Administrative Support

Microsoft Excel

Communication

Time Management

Education

Bachelor's Degree

Tools

Office Equipment

Job description

Acclaim Technical Services - Job Opportunity

Founded in 2000, Acclaim Technical Services (ATS) is a leading language, operations, and technology services company supporting various U.S. Federal agencies. We are an Employee Stock Ownership Plan (ESOP) company, which is uncommon in our sector, and a testament to our strength and growth. ATS is consistently ranked as a top workplace among DC area firms.

We are actively hiring for the position of Administrative Support Specialist with TS/SCI clearance and polygraph.

Responsibilities:

1. Engage in diverse Task Order-specific tasks covering a broad set of administrative capabilities.
2. Answer phones and greet visitors.
3. Schedule appointments and maintain calendars.
4. Coordinate staff meetings, collate and distribute mail, and prepare communications such as memos, emails, invoices, and reports.
5. Write and edit memos, letters, and other documents as requested.
6. Create and maintain filing systems (electronic and physical).
7. Manage office inventory and ensure supplies are stocked.
8. Set up appointments, distribute reports, and facilitate communication between internal and external parties.
9. Manage data in spreadsheets (e.g., Microsoft Excel).
10. Operate office equipment including printers, copiers, fax machines, and multimedia devices.
11. May travel off-site to deliver classified or unclassified reports or files to internal or external entities.

Required Education & Experience:

• Bachelor's degree
• TS/SCI clearance with polygraph
• 6-8 years of relevant experience

Equal Employment Opportunity / Affirmative Action

ATS is committed to an equal employment opportunity program without regard to race, color, ethnicity, national origin, ancestry, citizenship, sex, pregnancy, marital status, sexual orientation, gender identity, age, religion/creed, hairstyles and hair textures, disability, genetic information, military/veteran status, or any other protected characteristic. We aim to provide full equal employment opportunities and support the employment and advancement of individuals with disabilities and protected veterans, ensuring a discrimination-free environment.