Administrative Support Specialist

Akira Technologies Inc.; Washington (District of Columbia); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health plans

401(k) match

Paid time off

Parental leave

Disability insurance

Job summary

Akira Technologies Inc. seeks an Administrative Support Specialist in Washington, DC to provide executive, program, workforce, and records management support. The role emphasizes scheduling, documentation, and responsive assistance to leadership and contractor teams.

The position is hybrid with on-site presence up to two–three days weekly. Candidates should be US Citizens able to obtain a Public Trust clearance and manage multiple priorities in a fast-paced environment.

Qualifications

• 3–5 years of administrative, executive, program, or mission-support experience.
• Federal Government or Government-contractor experience preferred.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Strong business writing, proofreading, organization, and document-management skills.
• Ability to manage competing priorities, deadlines, and senior-level requests.

Responsibilities

• Coordinate calendars, meetings, conference calls, and recurring operational activities.
• Develop agendas, meeting materials, minutes, action-item logs, and follow-up trackers.
• Prepare and format correspondence, memoranda, briefings, reports, and other executive materials.
• Track Government and program taskers, action items, deadlines, and deliverables.
• Maintain electronic records, document libraries, file structures, and version control.
• Support SharePoint, Teams, and Microsoft 365 collaboration and knowledge-management activities.
• Support employee onboarding and offboarding, staffing rosters, access coordination, and workforce tracking.
• Maintain contact lists, distribution lists, organizational information, and program documentation.
• Perform quality-control reviews of documents for formatting, completeness, accuracy, and consistency.
• Support records retention and document-management requirements.
• Coordinate travel, logistics, training, and other administrative activities as needed.
• Provide responsive support for high-priority and short-turn executive requests.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

SharePoint

Business writing

Prioritization

Scheduling

Education

Associate or bachelor’s degree in Business Administration/Public Administration or related field

Tools

Microsoft 365

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Support Specialist

Full Time Washington, DC, US

9 days ago Requisition ID: 1124

Salary Range: $60,000.00 To $75,000.00 Annually

Akira Technologies is seeking an Administrative Support Specialist to provide executive, program, workforce, records management, scheduling, and operational support to NTIA leadership and the contractor team. This position helps keep administrative and mission-support activities organized, documented, traceable, and responsive to evolving executive and program priorities.

This is a hybrid position with onsite presence up to two-three days a week in Washington, DC. Ideal candidates must be US Citizens with an ability to secure and maintain a Public Trust clearance.

Key Responsibilities

• Coordinate calendars, meetings, conference calls, and recurring operational activities.
• Develop agendas, meeting materials, minutes, action-item logs, and follow-up trackers.
• Prepare and format correspondence, memoranda, briefings, reports, and other executive materials.
• Track Government and program taskers, action items, deadlines, and deliverables.
• Maintain electronic records, document libraries, file structures, and version control.
• Support SharePoint, Teams, and Microsoft 365 collaboration and knowledge-management activities.
• Support employee onboarding and offboarding, staffing rosters, access coordination, and workforce tracking.
• Maintain contact lists, distribution lists, organizational information, and program documentation.
• Perform quality-control reviews of documents for formatting, completeness, accuracy, and consistency.
• Support records retention and document-management requirements.
• Coordinate travel, logistics, training, and other administrative activities as needed.
• Provide responsive support for high-priority and short-turn executive requests.

Minimum Qualifications

• 3-5 years of administrative, executive, program, or mission-support experience.
• Federal Government or Government-contractor experience strongly preferred.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Strong business writing, proofreading, organization, and document-management skills.
• Demonstrated ability to manage competing priorities, deadlines, and senior-level requests.
• Experience preparing meeting minutes and tracking action items.
• Ability to obtain and maintain a Public Trust designation or appropriate security clearance required for the position.

Preferred Qualifications

• Associate or bachelor’s degree in Business Administration, Public Administration, or a related field.
• Experience supporting a Federal program office or executive leadership organization.
• Records management or knowledge management experience.
• Experience with employee onboarding, personnel tracking, and Government correspondence.

Salary Range: $60,000 to $75,000

Akira’s pay range for this position considers various factors including skills, years of experience, training, licenses, certifications, alignment with market data, and internal equity in the organization. This pay range estimate is a general guideline only and not a guarantee of compensation or salary, which Akira believes to be done in good faith in compliance with local laws. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case.

General Description of Benefits

Akira offers its employees multiple options for medical plans (some with Health Savings Account), dental plans, and vision coverage, and a 401(k) plan with employer match. To promote work/life balance, Akira offers paid time off, including vacation and sick time, holidays, paid parental leave, military leave, bereavement leave, and jury duty leave. We also offer short and long-term disability benefits to protect employee income in the event of sickness or injury, life insurance, accidental death and dismemberment insurance, and critical illness insurance. Akira also offers tuition, training, and certification reimbursement for professional development and career advancement.

Akira regularly reviews our total rewards package to ensure our offerings remain competitive and reflect the values and needs expressed by our employees.

Akira strives to meet and exceed the mission and objectives of US federal agencies. As a leading small business cloud modernization and data analytics services provider, we deliver trusted and highly differentiated solutions and technologies that serve the needs of our customers and citizens. Akira serves as a valued partner to essential government agencies across the intelligence, cyber, defense, civilian, and health markets. Every day, our employees deliver transformational outcomes, solving the most daunting challenges facing our customers.

Akira is proud to be an Equal Employment Opportunity and Aff…