Administrative Support Specialist

Harkcon, Inc.; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

Harkcon, Inc. is seeking an Administrative Support Specialist to support a federal program office in Washington, DC.

This onsite role provides high-level administrative and operational support in a secure environment, including calendar and meeting coordination, correspondence management, records support, visitor access, and office operations. Duties include processing travel—authorizations, vouchers, passports, visas, country clearances, and travel tracking—handling classified and unclassified

Qualifications

• BA/BS degree and 3+ years of administrative support experience.
• Active DOE L clearance or active DoD Secret clearance.
• Strong Microsoft Office skills.
• Experience supporting senior staff in fast-paced, highly regulated environment.
• Ability to work onsite in Washington, DC.

Responsibilities

• Provide high-level administrative and operational support in a secure environment.
• Coordinate calendars and meetings.
• Manage correspondence and records systems.
• Support travel processing including authorizations, vouchers, passports, visas, country clearances, and travel tracking.
• Escort support for personnel in secure areas as part of rotating coverage.

Skills

Microsoft Office

Organizational skills

Communication skills

Document management

Education

Bachelor's degree

Tools

Document management systems

Job description

Location: Washington, DC (onsite at a federal building)

Clearance: Active DOE L clearance required; active DoD Secret accepted

Education/Experience: BA/BS and 3+ years of relevant experience

Harkcon is seeking an Administrative Support Specialist to support a federal program office in Washington, DC. This onsite role provides high-level administrative and operational support in a secure environment, including calendar and meeting coordination, correspondence management, records support, visitor access, and office operations. The role also supports domestic and foreign travel processing, including authorizations, vouchers, passports, visas, country clearances, and travel tracking. Duties include handling classified and unclassified materials, maintaining document control and records systems, supporting mail and correspondence workflows, and coordinating with internal and external stakeholders across government offices. Additional duties include performing periodic secure-area escort support for uncleared personnel and service providers, requiring routine mobility throughout the facility, including stairs, as part of a rotating team coverage schedule.

Our workers are "part of the team" and expected to function as such within the client's environment.

Required Qualifications

• Bachelor's degree
• 3+ years of administrative support experience
• Active DOE L clearance or active DoD Secret clearance
• Strong Microsoft Office skills
• Experience supporting senior staff in a fast-paced, highly regulated environment
• Strong organizational, communication, and document management skills
• Ability to work onsite in Washington, DC

Preferred Qualifications

• Experience supporting DOE, NNSA, DoD, or other federal agencies
• Experience with calendar management, travel coordination, records management, correspondence control, or classified document handling

Harkcon, Inc. is an Equal Opportunity-Affirmative Action Employer - Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age