Administrative Support Specialist

Zoltek Corporation; Saint Charles (MO); On-site; USD 38,000 - 54,000; Full time

Job summary

Zoltek Corporation, part of the Toray Group, is hiring an Administrative Support Specialist for the Missouri Research Park in St. Charles, MO.

This role provides cross-functional support across purchasing, sales order processing, inventory control, receiving, and general office administration to help the facility run smoothly. The successful candidate will be organized, detail-oriented, and able to coordinate with production, shipping, vendors, and internal teams, ensuring accurate records,

Qualifications

• High school diploma or equivalent required.
• At least one year of experience in purchasing, inventory control, order processing, or administrative support preferred.
• Manufacturing or warehouse experience is a plus.
• Proficiency with Microsoft Outlook, Teams and Excel; ERP experience preferred.
• Ability to work safely in production and warehouse areas.
• Strong attention to detail, organization, and data-entry accuracy.
• Effective written and verbal communication and teamwork.
• Ability to prioritize multiple tasks and meet deadlines.

Responsibilities

• Provide day-to-day administrative and clerical support to help the facility operate efficiently.
• Coordinate purchasing documents and communicate shipping requirements.
• Enter purchase-order receipts and maintain records.
• Perform cycle counts and reconcile inventory discrepancies.
• Coordinate with vendors and cross-functional teams to resolve issues.

Skills

Microsoft Outlook

Microsoft Teams

Excel

Education

High school diploma or equivalent

Tools

Dynamics D365

Job description

Zoltek, a subsidiary of Toray Group, is a world leader in the research, development, manufacture, and distribution of industrial grade carbon fiber. Our mission is to lead the commercialization of carbon fiber through our development of a price-competitive, high-performance reinforcement for composites used in a broad range of commercial products. Carbon fiber-reinforced composites are remarkable in their performance characteristics and properties that include high strength, low weight, high stiffness, corrosion resistance, heat resistance, and electrical conductivity.

As a growing global corporation, we believe that every employee makes an important contribution to the overall success of the company; therefore our objective is to offer an excellent working environment in which all of us can take pride while providing the highest quality products and services to our customers. We currently employ over 2,000 employees at manufacturing facilities located in the United States, Mexico, and Hungary, and our sales and distribution network is worldwide. For current openings in the United States please see the list below and for our international opportunities please use the links above.

Equal Opportunity Information

Zoltek is committed to the principles of equal employment opportunity and prohibits discrimination based on any protected status, workplace harassment/bullying and retaliation for filing a complaint or providing information related to a complaint. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, pregnancy (including childbirth, lactation and medical related conditions), age (40 and over), national origin or ancestry, physical or mental disability, genetic information (including testing and characteristics), veteran status or any other consideration protected by federal, state or local laws.

It is Zoltek’s policy to take affirmative action to employ and advance in employment qualified minorities, women, individuals with disabilities, and protected veterans (including but not limited to, disabled veterans, recently separated veterans, Armed Forces service medal veterans, and active duty wartime or campaign badge veterans).

If you are an applicant with a disability and require assistance in the job application process, we invite you to request a reasonable accommodation. Please provide us with your name and contact information by email ([e-mail]) or contact Human Resources at 314-291-5110. We will respond to your request as soon as possible. Please note: we will only respond to requests relative to accommodations for the job application process.

Applicants have rights under Federal Employment Laws:

Position:Administrative Support Specialist

Location: St. Charles, MO

Job Id:1032

# of Openings:1

Title: Administrative Support Specialist

Classification: Non-Exempt/Full Time

Reports To: Production Manager

Location: St. Charles, MO

Date: 10/09/2026

Job Summary

The Administrative Support Specialist plays a key role in supporting efficient operations at Zoltek’s Missouri Research Park (MRP) facility in St. Charles, Missouri. This position provides accurate, timely support across purchasing, sales order processing, inventory control, receiving, and general office administration. The successful candidate will be organized, detail-oriented, responsive, and comfortable coordinating with production, shipping, vendors, and other internal teams.

Essential Duties and Responsibilities

Office Support

• Provide day-to-day administrative and clerical support to help the facility operate efficiently.
• Partner with other departments to resolve administrative issues, respond to requests, and support shared priorities.

Purchasing/Sales Order Processing

• Maintain complete and organized purchasing documentation and electronic records.
• Communicate customer and shipping requirements provided by Sales and Marketing to the appropriate teams.
• Coordinate transportation providers and assist with resolving freight, delivery, and documentation issues.
• Coordinate releases against blanket purchase orders and follow up on outstanding requirements.
• Enter purchase-order receipts promptly and retain supporting documentation.

Inventory Control/Receiving

• Review and accurately enter production and inventory-control data.
• Maintain complete, accurate, and accessible inventory-control records.
• Process returned goods and coordinate outside material processing.
• Record inventory transactions for raw materials received from external suppliers and other Zoltek facilities.
• Perform cycle counts, reconcile discrepancies, and coordinate cycle-count activities with others as assigned.

Qualifications

• High school diploma or equivalent required.
• At least one year of experience in purchasing, inventory control, order processing, receiving, or administrative support preferred; manufacturing or warehouse experience is a plus.
• Working knowledge of inventory counting and the ability to work safely in production and warehouse areas.
• Proficiency with Microsoft Outlook, Teams, and Excel; experience with Dynamics D365 or a comparable ERP system preferred.
• Strong attention to detail, organization, follow-through, and data-entry accuracy.
• Effective written and verbal communication skills and the ability to work collaboratively with employees, vendors, and cross-functional teams.
• Ability to prioritize multiple assignments, meet deadlines, and exercise sound judgment when resolving routine issues.
• Ability to perform basic arithmetic using U.S. customary and metric units and to follow written, verbal, and diagram-based instructions.

Work Environment

The work environment characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Office environment

At times, the employee may be exposed to a plant environment, which contains noise, moving mechanical parts, fumes or airborne particles along with high temperatures during the summer.

Physical Demands

• Intermittent physical activity including bending, reaching, and prolonged periods of sitting.
• Employee is regularly required to use hands to finger, handle, or feel.
• Employee is required to work extended periods of time in front of a computer.
• Ability to lift up to 50 lbs.
• Employee will need to go up and down stairs.

Safety

Tasks related to environmental management, occupational health and safety management, and energy management:

• Follow all environmental, occupational health and safety, energy-management, and site-specific procedures.
• Handle chemicals in accordance with applicable safety data sheets and required protective measures.
• Properly segregate and dispose of hazardous and non-hazardous waste.
• Promptly report unsafe conditions, incidents, and environmental or safety noncompliance to the appropriate supervisor.
• Support continuous improvement of environmental, health, safety, and energy-management performance.

Zoltek is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender identity, sex, sexual orientation or expression, religion, national origin, marital status, age, disability, veteran status or any other protected status.