Administrative Support Specialist

Uog; Oregon (IL); On-site; USD 37,000 - 67,000; Full time

Job summary

A leading university in the U.S. is seeking an Administrative Support Specialist for a full-time position to assist in managing daily operations. This role involves handling administrative tasks, maintaining budgets, and coordinating personnel actions while ensuring compliance with regulations. Ideal candidates will possess a bachelor’s degree and have experience in administrative settings, with skills in Microsoft Office and effective communication.

Qualifications

• Bachelor’s degree in Business or related field required.
• One year experience in administration is preferred.
• Valid Guam driver’s license required.

Responsibilities

• Conduct administrative tasks to support management operations.
• Maintain confidentiality of sensitive information.
• Coordinate personnel actions and prepare travel arrangements.

Skills

English proficiency

Knowledge in administrative processes

Interpersonal skills

Organizational skills

Customer service skills

Education

Bachelor’s degree in Business or Public Administration

Tools

Microsoft Office

Job description

Please see Special Instructions for more details.

THE UNIVERSITY OF GUAM SOLICITS APPLICATIONS TO ESTABLISH A LIST OF ELIGIBLES FOR THE FOLLOWING LIMITED TERM APPOINTMENT, FEDERALLY FUNDED FULL-TIME POSITION (SUBJECT TO THE AVAILABILITY OF FUNDS):

Please apply at http://uog.peopleadmin.com

University of Guam is a drug-free work environment and an equal opportunity employer, military family, disability and veterans are encouraged to apply. Federal Law requires presentation of proof of identity and eligibility to work in the U.S. We comply with this law on a nondiscriminatory basis.

For technical assistance or inquiries in completing the application, please contact Eliza Soriano at [e-mail]

Applicants claiming degrees or credit hours are required to have an original or copy of the documents (e.g., transcripts, high school diploma) or GED certification accompany the application.

Position Information

Position Title

Position Title Administrative Support Specialist

Posting Number

Posting Number 071-25

Full or Part Time

Full or Part Time Full Time

Work Schedule

Monday-Friday, 8:00am-5:00pm

Position End Date

Salary Range

UGPP /J-01 $37,913.00 – UGPP /J-18 $66,821.00 Per Annum

Job Description Summary

CHARACTER OF DUTIES :
Under the direct supervision of the Administrative Officer, the Administrative Support Specialist conducts administrative tasks, ranging from routine work to moderately complex to support management in the daily operations of the School of Business and Public Administration. Maintain confidentiality of sensitive information and correspondence. Prepares purchase orders, reviews quotations and submits work requests and purchase requisitions for facility supplies, materials, and equipment. Manages and monitors facility budget. Coordinates the processing of personnel actions for recruitment of full-time and part-time faculty, staff, and student employees. Processes and prepares travel requests and arrangements. Assist in organizing meetings, workshops, and conferences compromising in coordinating and sending invitations, venue searching, and
printing materials. Oversee the maintenance, repair, and replacement of office supplies, equipment, and furniture. Performs other duties as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS :
• Bachelor’s degree in Business or Public Administration, Accounting, Finance, or a related field; and
• One (1) year experience in administration of research-related services; or
• Any equivalent combination of experience and training which provides the minimum knowledge, abilities, and skills.

NECESSARY SPECIAL QUALIFICATIONS :
• Must have a valid Guam driver’s license.

QUALIFICATIONS REQUIRED :
Pursuant to Public Law 26-87 as amended by Public Law 29-113, all future employees of any position within the government of Guam will be required at minimum to possess one of the following:
1. A high school diploma; or
2. Successful completion of General Education Development ( GED ) Test; or
3. The equivalent of a general education high school program; or
4. Successful completion of a certification program, from

Preferred Qualifications

None

Minimum Knowledge, Abilities and Skills

KNOWLEDGE , ABILITIES AND /OR SKILLS :
Knowledge in general administrative processes and office management practices. Ability to communicate effectively; skilled in English proficiency. Knowledge of the principles of bookkeeping with the skills to prepare financial statements and fund status reports; ability to prepare and maintain records. Proficient in Microsoft Office and database management. Skills in personal computer operation, file sharing, data transcription, spreadsheet compilation, and preparation of presentations. Ability to lead and work as a member of a team assigned with specific tasks. Ability to work with minimal supervision. Must have good social, organizational, time-management, interpersonal and customer service skills.

Physical Requirements

Other Information

EDUCATION :
Applicants claiming degrees or credit hours are required to upload a certified copy of the documents (e.g., transcripts, high school diploma, or GED certification) with the online job application through UOG’s online employment portal at https://uog.peopleadmin.com.

WORK ELIGIBILITY :
Submission of completed job applications authorizes the University of Guam to seek and obtain information regarding the applicant’s suitability for employment. All factors which are job-related may be investigated (i.e., previous employment, educational credentials, and criminal records). All information obtained may be used to determine the applicant’s eligibility for employment in accordance with equal employment opportunity guidelines. In addition, the applicant releases previous employers and job-related sources from legal liability for the information provided.

Section 25103, Chapter 25, Title 10 of the Guam Code Annotated requires college or university employees to undergo a physical examination, to include a test for tuberculosis (skin or x-ray), prior to employment and at least annually thereafter. A report of such examination must be conducted by a licensed physician within a state or territory of the United States and must be submitted upon request.

Federal law requires presentation of eligibility to work in the United States within seventy-two (72) hours of the date reporting for employment. Specifically, 8 USC 1324A requires the employer to verify the identity and eligibility to work in the United States of all newly hired employees. The University of Guam is required to comply with this law on a non-discriminatory basis. If you are hired to fill a position within the University of Guam, you will be required to present valid documents to comply with the law.

POLICE AND COURT CLEARANCE :
Pursuant to Public Law No. 28-24 and Executive Order No. 2005-34, applicants selected for a position are required to provide original police and court, (Superior Court of Guam) clearances of no more than three (3) months old prior to commencement of employment. Off-island applicants must obtain clearances from their place of residence. Applicants are responsible for fees associated with obtaining the clearances.

HOW TO APPLY :
All applicants must submit an online job application through the UOG’s online employment portal system at https://uog.peopleadmin.com and upload supporting documents with their application.
For further information, please call 735-2350.

UNIVERSITY INFORMATION :
Information on the University’s campus security and fire safety may be accessed https://www.uog.edu/safetysecurity/.

THE UNIVERSITY OF GUAM IS AN EQUAL OPPORTUNITY EMPLOYER AND PROVIDER :
The University of Guam complies with Public Law 24-109 in reference to the provisions and requirements of the Americans with Disabilities Act. Assistance in EEO / ADA matters and inquiries concerning the application of Title IX and its implementing regulations may be referred to the University’s Director, EEO and Title IX/ ADA Coordinator, located at the EEO / ADA Office, Dorm II, Iya Hami Hall, Room 104, Telephone No. [phone]; TTY [phone]; or to the Office of Civil Rights ( OCR ).

Job Open Date

Job Open Date 05/28/2025

Job Application Deadline

Job Application Deadline 06/10/2025

Open Until Filled No

Special Instructions to Applicants

THE UNIVERSITY OF GUAM SOLICITS APPLICATIONS TO ESTABLISH A LIST OF ELIGIBLES FOR THE FOLLOWING LIMITED TERM APPOINTMENT , FEDERALLY FUNDED FULL - TIME POSITION ( SUBJECT TO THE AVAILABILITY OF FUNDS ):

Please apply at http://uog.peopleadmin.com

University of Guam is a drug-free work environment and an equal opportunity employer, military family, disability and veterans are encouraged to apply. Federal Law requires presentation of proof of identity and eligibility to work in the U.S. We comply with this law on a nondiscriminatory basis.

For technical assistance or inquiries in completing the application, please contact Eliza Soriano at [e-mail]

Applicants claiming degrees or credit hours are required to have an original or copy of the documents (e.g., transcripts, high school diploma) or GED certification accompany the application.

Additional Information

Contact Information

For further inquiries you may contact the University of Guam Human Resources Office at [phone] or email at [e-mail]

Application Process

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you meet all the following minimum qualifications as stated in the job announcement? Bachelor’s degree in Business or Public Administration, Accounting, Finance, or a related field; and one (1) year experience in administration of research-related services.
  • Yes
  • No
• * Do you meet all the following minimum qualifications as stated in the job announcement? Any equivalent combination of experience and training which provides the minimum knowledge, abilities,and skills.
  • Yes
  • No

Required Documents

Resume

High School Diploma or G E D Certification

Optional Documents

Unofficial Transcripts

Certification(s)/Certificate(s)

Driver's License

DD-214 (If applicable; see Veterans/Disability Preference)

Certification Letter of Disability (If applicable; see Veterans/Disability Preference)

Eligibility Letter of Preferential Hire (If applicable; see Preferential Hire Status)

Other

Bachelor's Transcript