Administrative Support - Shared Resource (Contract with Potential for Full-Time)

CSA Education LLC; Chicago (IL); Remote; USD 80,000 - 100,000; Part time

Job summary

CSA Education LLC is seeking a proactive Administrative Support professional for a part-time contract position, with the potential for full-time. This role involves managing schedules, maintaining filing systems, and providing support across multiple teams in a remote environment.

Qualifications

• Proven experience in an administrative support role preferred.
• Strong technical proficiency with Microsoft Office and Google Workspace.
• Excellent interpersonal skills and attention to detail.

Responsibilities

• Manage and coordinate scheduling for meetings and appointments.
• Establish and maintain organized filing systems.
• Provide general administrative support to various team members.

Skills

Prioritization

Time Management

Flexibility

Technical Proficiency

Interpersonal Skills

Attention to Detail

Solution-oriented Mindset

Tools

Microsoft Office Suite

Google Workspace

Job description

About CSA Education:

At CSA Education, we're more than just an educational content and services provider – we're a dedicated partner committed to our clients’ success. What truly defines us are our core values, the heart of everything we do. These values guide every decision we make and shape every interaction both with our clients, and with our internal staff. We pride ourselves on our welcoming culture, our dedicated team, and our innovative approach to delivering high-quality solutions.

About the Role:

Are you a highly organized and adaptable individual who thrives in a fast-paced environment? Do you enjoy supporting a variety of teams and tackling diverse administrative tasks? CSA Education is seeking a proactive and resourceful Administrative Support professional for a part-time contract position with the potential to transition into a full-time role based on performance and company needs. As a shared resource across several of our dynamic departments, this is a fantastic opportunity to become an integral part of multiple teams, contributing to their efficiency and success. You'll be the go-to person for a wide range of administrative needs, ensuring smooth operations and effective communication.

CSA is an entirely remote company with offices based in downtown Chicago. Applicants can be anywhere within the United States.

Responsibilities:

• Manage and coordinate scheduling for meetings, appointments, and conference calls across different departments
• Establish and maintain organized electronic and physical filing systems
• Develop and maintain templates for various documents, presentations, and reports
• Assist with the preparation of presentations, reports, and other documents as needed
• Handle incoming and outgoing correspondence
• Assist with travel arrangements and expense reports
• Provide general administrative support to various team members as required
• Assist with special projects and other administrative tasks as assigned

Qualifications and Skills:

• Proven experience in an administrative support role preferred
• Exceptional prioritization and time management skills with the ability to effectively manage multiple tasks simultaneously
• Demonstrated flexibility and adaptability to changing priorities and departmental needs
• Strong technical proficiency, including experience with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other relevant technology
• Ability to quickly learn new software and processes
• Proactive approach with a willingness to ask clarifying questions to ensure accuracy and understanding
• Excellent interpersonal and communication skills with the ability to build rapport and work effectively with individuals from diverse backgrounds and personalities
• Strong attention to detail and a commitment to accuracy
• Solution-oriented mindset
• High level of professionalism and confidentiality

Additional Details:

• This is a part-time contract position with the opportunity to move to a full-time staff position based on performance and company needs.
• Starting salary: $20–$25/hr for up to 20 hours per week
• Flexible schedule within regular business hours
• Must have own computer with Microsoft Office and a reliable internet connection

EEO Statement

CSA Education LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CSA Education LLC complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, leaves of absence, compensation and training.