Administrative Support, Senior

Freedom Real Estate; Alabama; Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

ESOP participation

401(k) match

Medical, dental, vision insurance

Life insurance

Short-term disability

Long-term disability

Flexible spending accounts

Health Savings Accounts

Health Reimbursement Accounts

Employee assistance program

Paid time off

Holidays

Job summary

Torch Technologies is seeking an Administrative Support Senior to join the Agile Support Office at Maxwell AFB, AL. The role requires coordinating and documenting administrative tasks, supporting program teams, and ensuring leadership is informed on mission-critical issues.

The candidate will perform travel planning, prepare meeting materials, and manage schedules with a focus on process improvement within BES programs. Must be a U.S.

Qualifications

• U.S. Citizenship required.
• Active Secret Clearance required.
• Advanced degree or extensive related experience preferred.

Responsibilities

• Staff support for senior managers and staff.
• Research and compile information for projects/topics.
• Review CDRL packages and prepare concise docs.
• Prepare and coordinate written communications for leadership.
• Coordinate, document, and support meetings and conferences.
• Arrange travel planning and execution for personnel.

Skills

Administrative support

Record keeping

Meeting coordination

Travel planning

Communication

Education

Master’s or Doctorate

Bachelor’s degree

15 years related exp

Job description

## Administrative Support, SeniorApply: Maxwell AFB, AL: Full time: Posted Today: R1992**Torch Technologies**Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!Torch Technologies is seeking an **Administrative Support Senior** to join the the Agile Support Office is working to identify and document the technical/operational baseline for all BES programs and standardize and optimize how BES programs establish and use technical environments and supporting infrastructures to assist program teams in delivering high-confidence programs. To accomplish this task, the Agile Support Office will: (1) partner with functional sponsors, program teams and infrastructure providers to effectively analyze and deliver application environment hosting options and supporting services to meet requirements driven by the Data Center Optimization Initiative (DCOI), and the AF Common Computing Environment (AF CCE) standards, and ultimately the needs of the warfighter; (2) Foster reuse and interoperability of technical infrastructures among applications with common infrastructure and application support service’s needs; and (3) partner with functional sponsors, program teams and infrastructure providers to effectively deliver lifecycle management tools environments and supporting services to meet program office and developmental team needs.Second, the Agile Support Office is working to improve capability delivery efficiency and effectiveness across the BES acquisition, operations, and service missions through implementation of standard, repeatable processes. The Agile Support Office accomplishes this mission by managing the Continuous Process Improvement (CPI) effort for the BES directorate and providing a centralized delivery point for all organizational processes called the BES Process Directory (BPD). This position supports AFLCMC/GBQ. This position requires a highly motivated individual with experience inprovide **Administrative Support** which comprises a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility. This includes, but is not limited to: • Staff support for the senior managers and members of the organizational staff.• Researching and compiling information pertaining to certain projects/topics;• Reviews CDRL packages;• Prepares factual, clear, concise, complete and appropriately coordinated written communications;• Ensures leadership is kept informed of all issues of interest that relate to the mission of the Directorate;• Monitors progress toward accomplishment of various taskings and initiatives.• Provides support by supplying the information and background for the preparation of program events;• Drafts documents for the approval and signature of leadership;• Disseminates program policy and specific initiative guidance for members of the organization;• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings in support;• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed with IAW organizational policy which may include, but is not limited to, attendance logs, minutes and/or action items with corresponding action officers;• Maintain scheduling documents and requirements for video and online conferencing set up and execution which may include, but is not limited to, the maintenance logs on the equipment and the corresponding instructions on equipment set up and meeting execution; and/or,• Provide travel planning and execution support. Note: Contractor personnel may not be assigned permissions level 2-7. However, they may be appointed as a Non-DTS Entry Agent (NDEA) per the DODFMR, Vol 9, Chapter 2, Para. 020301(F). Contractor personnel can also be assigned permission level 4 to perform CBA reconciliation. They may not certify/approve CBA invoices and their appointment must specify this restriction.**Required Qualifications:*** U.S. Citizenship.* Master’s or Doctorate Degree in a related field and ten years of experience in the respective technical/professional discipline being performed, five years of which must be in the DoW.* OR Bachelors degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, five of which must be in the DoW.* OR, 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight of which must be in the DoW.* Must have an Active Secret Clearance *(required to start).***Schedule:**(M-F; 8-5)**Work Location:** - Onsite**Travel**: 0%-10%**Relocation Assistance Available:** No**Position Contingent Upon Award of Contract:** No#LI-AH1 **Benefits:**Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.**Applying to Torch Technologies:**Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.