Administrative Support - MFG/Supply Chain

Jackson Dairy; Hutchinson (KS); On-site; USD 35,000 - 52,000; Full time

Job summary

Jackson Dairy is seeking an administrative professional to perform office duties efficiently, safely, and accurately while following all company policies. You will support the department, maintain data accuracy, and contribute to SQR and Customer 1st initiatives.

The role requires strong communication, attention to detail, and the ability to work a 5am-3:30pm rotation with two weekends per month. Proficiency in Microsoft Office and the ability to handle confidential information are essential.

Qualifications

• High School Diploma or GED.
• Ability to meet deadlines with limited supervision.
• Maintain confidential and sensitive information.
• Flexible to work any shift as needed.
• Proficient in Microsoft Office and data entry.

Responsibilities

• Maintain accurate and effective communications with necessary parties.
• Ensure the accuracy of performed duties through internal audit processes.
• Understand and effectively utilize department systems and/or programs.
• Provide support to the team through assigned projects and day-to-day activities.
• Assist with and provide back-up coverage to other administrative jobs as required for department effectiveness.
• Maintain and update various databases, spreadsheets and reports while meeting deadlines; audit for errors.
• Build and maintain working relationships with all levels of the organization, as necessary, to complete assigned tasks.
• Participate in and actively support all plant initiatives.
• Define, organize and prioritize tasks with minimal supervision.
• Complete routine paperwork as required.
• Protect confidential and sensitive information.
• Must be able to perform the essential job functions of this position with or without reasonable accommodation.
• Must be able to work around ingredients and/or finished products known to contain food allergens.

Skills

Attention to detail

Organizational skills

Communication

Problem solving

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Perform administrative job duties (office related work) in an efficient, safe and accurate manner, while following all company policies and procedures. Provide problem-solving assistance to the department and maintain controls necessary to assure accuracy of system data. Perform all jobs safely, efficiently and accurately to maintain and improve the performance of the entire division in the areas of Safety, Quality, Reliability (SQR) and our Customer 1st strategy. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.

• Maintain accurate and effective communications with necessary parties.
• Ensure the accuracy of performed duties through internal audit processes.
• Understand and effectively utilize department systems and/or programs.
• Provide support to the team through assigned projects and day-to-day activities.
• Assist with and provide back-up coverage to other administrative jobs as required for department effectiveness.
• Maintain and update various databases, spreadsheets and reports while meeting deadlines; audit for errors.
• Build and maintain working relationships with all levels of the organization, as necessary, to complete assigned tasks.
• Participate in and actively support all plant initiatives.
• Define, organize and prioritize tasks with minimal supervision.
• Complete routine paperwork as required.
• Protect confidential and sensitive information.
• Must be able to perform the essential job functions of this position with or without reasonable accommodation.
• Must be able to work around ingredients and/or finished products known to contain food allergens.

Minimum:

• High School Diploma or GED.
• Ability to meet deadlines with limited supervision.
• Position level determined by plant/department size and complexity.
• Ability to maintain confidential and sensitive information.
• Flexible to work any shift as needed.
• Effective interpersonal and phone skills that demonstrate poise, tact and diplomacy.
• Strong attention to detail, with a high degree of accuracy and precision.
• Strong planning and organizational skills.
• Strong oral/written communication skills.
• Self-motivated and self-directed.
• Must be at least 18 years of age.
• Functional knowledge and use of Microsoft Office.

Desired:

• Administrative experience in an office or professional environment.
• Previous food manufacturing experience.
• Experience in union environment.

This position requires a variable shift where you work two weekends per month in your rotation of 4 - 10 hour days per week from 5am-3:30pm.