Administrative Support Manager, Liberal Arts Undergraduate Studies

Penn State University; Northern (KY); Hybrid; USD 54,000 - 86,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University seeks an Administrative Support Manager to join the LAUS senior staff, directing administrative, financial, and curricular functions to support student success and LAUS operations.

The role includes managing the Associate Dean’s office, budget oversight, and curricular affairs, supervising staff, and coordinating HR processes, events, and facilities. Hybrid role with on-site requirements.

Qualifications

• Bachelor's Degree required.
• 10+ years of relevant experience including 3+ years of supervisory experience.
• Proficiency with core Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook, Teams).

Responsibilities

• Oversee daily administrative functions for the Office of the Associate Dean; set procedures and manage priorities.
• Lead administrative budget processing and fund management for LAUS.
• Supervise staff including Paterno Fellows Program and admin support, recruiting, and awards.
• Coordinate curricular affairs and assist with curriculum development/revisions.
• Manage appointment processing and HR forms; plan and oversee events.

Skills

Leadership

Time management

People management

Written communication

Verbal communication

Discretion

Independent work

Interpersonal skills

MS Office 365

HR processes

Education

Bachelor's Degree

Tools

Microsoft Office 365

HR systems

Job description

POSITION SPECIFICS

The College of the Liberal Arts is seeking an Administrative Support Manager to serve on the senior staff for the Associate Dean for Undergraduate Studies and have primary responsibility for support activities for the Liberal Arts Undergraduate Studies organization (LAUS). Through leadership of key administrative, financial, and curricular functions, this position plays a critical role in advancing institutional priorities, supporting student success, and ensuring the effective operation of LAUS.

Core responsibilities of the Administrative Support Manager will focus on managing the office of the Associate Dean, administrative budget and appointment processing, and overseeing curricular affairs. Key duties related to these core functions include but are not limited to: Manage the Office of the Associate Dean: Oversee daily administrative functions; develop and maintain administrative management procedures for LAUS and advise on complex matters. Supervise staff dedicated to the Paterno Fellows Program, as well as those staff responsible for administrative support for the Associate Dean; recruiting prospective students; supporting the Office of Academic Integrity; and awarding student enrichment, scholarship, and other awards. Set priorities, assign work assignments, and conduct annual reviews. Administrative Budget Processing: Work with the leadership team to develop and manage budgets for each LAUS subunit. Oversee fund management and approve financial transactions; monitor budgets to identify potential financial issues/overspending. Partner with other team members to oversee the scholarship awarding for LAUS. Oversee Curricular Affairs: Support the work of College committees devoted to curricular affairs, academic integrity, and undergraduate studies, as well as academic units that devise and deliver LAUS curriculum. Advise College faculty and staff with curriculum development and revisions. Appointment Processing: Serve as the point of contact for staff searches; manage the hiring of full-time and part-time employees in LAUS. Initiate, process, and approve human resources and financial forms. The Administrative Support Manager will also assist with strategic and operational planning, as well as communicating internal policies and procedures across the organization. In addition, the person in this role will coordinate facilities requests for the area, serve as liaison with various College and University offices, and work with the leadership team to plan and oversee various events.

In addition, this position is a hybrid role requiring a minimum of three days per week of on‑site work at the designated work location. This is not a fully remote position.

QUALIFICATIONS

Demonstrated ability to develop and maintain clear and reliable processes, to take initiative to identify needs for new processes, and to teach others how to manage/utilize these processes Excellent leadership, time management, and people management skills Effective written and verbal communication skills Ability to use discretion and judgment when handling confidential and sensitive matters Demonstrated focus on achieving team productivity Demonstrated ability to work independently and to collaborate with other members of a management team Excellent interpersonal skills; inclusive and respectful when working with others Applicants must also have proficiency with core Microsoft Office 365 applications, particularly Word, Excel, PowerPoint, Outlook, and Teams.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Administrative Support Manager - Senior Manager, this position requires: Bachelor's Degree 10+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted Required Certifications: None

If filled as Administrative Support Manager - Manager, this position requires: Bachelor's Degree 8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted Required Certifications: None

BACKGROUND CHECKS/ CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $54,060.00 - $86,400.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

Campus Security Crime Statistics

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom – it’s the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvania’s sole land‑grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters – more than half a million strong – driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.