Administrative Support III - Procurement

City of Corpus Christi; Corpus Christi (TX); On-site; USD 29,000 - 32,000; Full time

Job summary

The City of Corpus Christi is seeking an Administrative Support III to assist procurement functions within Parks & Recreation. This role handles file management of contracts and purchase orders, maintains records, and supports budget-related activities in a hands-on, fast-paced environment.

Key duties include coordinating quotes, processing requisitions, and serving as a liaison between divisions and procurement.

Qualifications

• Associates Degree (AA/AS) or 2-year Technical Certificate.
• Two (2) years of experience.

Responsibilities

• Maintains/Organize and file Purchase Order, Supply Agreements and Service Agreements into share drive and City database.
• Records retention spreadsheet for the division.
• Acts as the liaison between the Divisions and Contracts & Procurement.
• Identifies procurement methods by following the State Purchasing statutes based on spending habits.
• Requests HUB searches from Contracts and Procurement.
• Sends requests for quotes to vendors as needed.
• Prepares and coordinates the service agreement request for quote packets as needed.
• Creates and submits requisitions to Contracts and Procurement to obtain Purchase Offers.
• Provides independent research on budget availability when processing requisitions.
• Participates in department-wide special events.
• Creates assignment during emergencies and disasters.

Education

Associates Degree (AA/AS) or 2-year Technical Certificate

Job description

Administrative Support III - Procurement - 11237

US:TX:Corpus Christi | Parks & Recreation | Full Time

$ 21.63-22.13 USD

$ 21.63-22.13 USD

Description

Overview

The Administrative Support III works under the direction of the Finance and Resource Manager and supports the procurement needs of the department while working closely with the Contracts Funds Administrator.

Responsibilities

• Maintains/Organize and file Purchase Oder Supply Agreements and Service Agreements into share drive and City database
• Records retention spreadsheet for the division
• Acts as the liaison between the Divisions and Contracts & Procurement
• Works with divisions to understand their spending habits and is able to identify the best method of procurement by following the State Purchasing statues
• Requests for HUB searches from Contracts and Procurement
• Sends requests for quotes to vendors as needed
• Prepares and coordinates the service agreement request for Quote packets as needed
• Creates and submits requisitions to Contracts and Procurement to obtain Purchase Offers
• Provides independent research on budget availability when processing requisitions
• Participates in department-wide special events
• Creates assignment during emergencies and disasters

Position Type and Typical Hours of Work

• Non-Exempt - Full Time
• Flexibility to work evenings, weekends, and holidays is a schedule requirement
• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• Associates Degree (AA/AS) or 2-year Technical Certificate
• Two (2) years of experience

Certifications, Licenses or other requirements

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes
• Physical Exam: Yes
• FBI Background Check: No
• Police Background Check: No
• Clearing House Query (CDL): No

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi

The City of Corpus Christi is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.