Administrative Support II

dtna; United States; On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

401k match (up to 6%)

4 weeks vacation

13+ holidays

8 weeks parental leave

Employee assistance program

Healthcare plans

Onsite fitness

Tuition assistance

Disability plans

Job summary

DTNA is seeking a Financial Administrator within the Marketing Operations Team to handle accounting tasks supporting the Marketing & Strategy group. You will coordinate PRs/POs/GRs, manage approvals, and ensure compliance with policies while collaborating with Procurement and Accounts Payable.

The role requires strong organizational and communication skills, detail orientation, and the ability to work across stakeholders and executive-level teams, including presenting information to OpCom.

Qualifications

• Associates Degree and prefer 3 years of relevant experience.
• Strong organizational skills and attention to detail.
• Strong communication across stakeholders.
• Proactive with deadlines and follow-up.
• Collaborate with cross-functional teams outside direct reporting structure.
• Understand DTNA's procurement process and compliance policies.
• Know stakeholders and departments responsible for each process stage.

Responsibilities

• Coordinate and process all purchase requisitions (PRs), purchase orders (POs), and goods receipt (GR) confirmations for all members of the Marketing & Strategy team.
• Manage the PO approval process and authority matrix with Sales and Marketing OpCom Member; schedule meetings and present requests.
• Work with project managers and cost center owners to ensure PR/PO/GR accuracy and compliance with DTNA processes.
• Coordinate approval process with L3 executives.
• Coordinate and process all contract requests (e.g., hotel blocks, trade show booths), maintaining compliance.
• Maintain relationships with new truck controlling and procurement colleagues, reporting and tracking as required.
• Lead the ticketing process for Freightliner's motorsports program with Brand Marketing and dealers to ensure timely tickets.
• Work in a team environment with inclusiveness and collaboration across the team.
• Identify process improvements and implement efficiencies in workflows.

Skills

Organizational skills

Attention to detail

Communication skills

Follow-up

Cross-functional collaboration

Education

Associates Degree

Tools

MS Word

MS Excel

Microsoft Outlook

Job description

Inside the Role

The Financial Administrator is a member of the Marketing Operations Team and is responsible for performing accounting activities in support of all members of DTNA's Marketing and Strategy team. Responsibilities include but are not limited to coordinating and processing contracts, purchase requisitions, purchase orders, goods received confirmations, and tracking new budget requests through all stages of the approval process. This individual also leads ticketing activities for the marketing team's Motorsports program, ensuring Freightliner dealers and customers are issued tickets on time and accurately.

This position requires working with key stakeholders and across teams in Marketing & Strategy, Controlling, Procurement, and Accounts Payable to ensure completeness, accuracy, and compliance with DTNA's required policies and practices. The position includes coordinating meetings and presenting information to members of OpCom.

Strong organizational skills and attention to detail are a must, with the ability to maintain deadlines, identify errors, and notify appropriate team members of additional inputs needed in a timely manner. Must have strong verbal and written communication skills in order to clearly communicate detailed information to all levels of the organization, answering inquiries and providing updates to management and executives on a consistent basis.

Posting Information

We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team

Position offers a starting hourly pay range of $25.48 - $32.69 HR. USD

Pay offered dependent on knowledge, skills, and experience

• 401k company contribution with company match up to 6% as well as non-elective company contribution of 3 - 7% depending on age;
• starting at 4 weeks paid vacation;
• 13+ calendar holidays;
• 8 weeks paid parental leave;
• employee assistance program;
• comprehensive healthcare plans and wellness programs;
• onsite fitness (at some locations);
• tuition assistance and volunteer paid time off;
• short-term and long-term disability plans.

What You Drive at DTNA

• Coordinate and process all purchase requisitions (PRs), purchase orders (POs), and good receipt (GR) confirmations for all members of the Marketing & Strategy team.
• Manage the PO approval process and authority matrix with Sales and Marketing OpCom Member. This includes scheduling meetings, running the meetings and presenting the requests in an organized and timely fashion.
• Work closely with project managers and cost center owners to ensure accuracy and compliance of PR, PO, and GR requests, ensuring all required information is provided, submitted information is accurate, and follows DTNA's procurement and accounting processes.
• Coordinate approval process with L3 executives.
• Coordinate and process all contract requests (ex - hotel room blocks, trade show booths, etc.), following DTNA's required process and maintaining compliance and accuracy.
• Maintain a close working relationship with new truck controlling and procurement colleagues, coordinating required and requested reporting and tracking.
• Manage PO requests through DTNA's approval chain, providing updates to the project managers and cost center owners and identifying and gathering any missing information.
• Lead the ticketing process for Freightliner's motorsports program, working closely with the Brand Marketing team and Freightliner dealers to ensure ticketing is accurate and timely.
• Work in a team environment and with a collaborative mindset that embraces inclusiveness and belonging among the team.
• Optimize processes by bringing forward new ideas and identifying process improvement opportunities and finding efficiencies in work.

Knowledge You Should Bring

• Associates Degrees and prefer 3 years of relevant experience
• Possess strong organizational skills and attention to detail
• Possess strong communication skills, working across stakeholders and identifying areas of escalation
• Work proactively and possess strong follow-up skills if deadlines are approaching or information is missing
• Work collaboratively with cross-functional teams outside of their direct reporting structure, supporting and providing timely information to multiple stakeholders
• Understand DTNA's procurement process and compliance policies and be able to identify and communicate to team members when requests are deviating from process or compliance policies
• Understand the stakeholders and departments responsible for each process stage and know who to approach when escalation or resolution or issues is needed
• Professionally present themselves and represent the brands (Daimler Truck, Freightliner, Detroit and Western Star) to the Dealer network as part of the Motorsport activities.
• Working knowledge and proficient in MS Word, Excel, Microsoft Outloo